Legal Administrative Assistant/Business Enabler Jobs – Stanbic Bank

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Organisation: Stanbic Bank
Duty Station: Kampala,
Uganda
Job ID: 19926
About Us:
Stanbic Bank Uganda Limited is a subsidiary of Stanbic Africa Holdings
Limited which is in turn owned by Standard Bank Group Limited (“the Group”),
Africa’s leading banking and financial services group. The Standard Bank Group
is the leading banking group focused on emerging markets. It is the largest
African banking group ranked by assets and earnings. Stanbic Bank Uganda
Limited is the largest bank in Uganda by assets and market capitalization. It
offers a full range of banking services through two business units; Personal
and Business Banking (PBB), and Corporate and Investment Banking (CIB).
Job Summary: The Legal Administrative
Assistant/Business Enabler will coordinate and carryout comprehensive
administrative support to the Head of Legal and legal team in accordance with
laid down policies and procedures. The incumbent will also provide support in
improving the efficiency and effectiveness of the department through
identification of proactive opportunities for improvement
Key Duties and
Responsibilities:  
·        
Provide a comprehensive secretarial and
administration service to the Head of Legal across the range of his/her work
·        
Provide reception services, oversee orderliness
and maintain register for meeting room bookings for the department.
·        
Receive and register bills, invoices and mail
and despatch it to the requisite parties.
·        
The incumbent will maintain and organise the Head
of Legal’s diary, filing system and all other relevant areas as necessary.
·        
Assist the Head of Legal in his/her projects,
proposals, presentations, etc. through research and consultation. 
·        
The incumbent will facilitate meetings, schedule
debriefing meetings so follow up action can be implemented. Also by arranging
refreshments, seating and taking minutes if required to do so.
·        
Co-ordinate staff/Board residential meetings
·        
Liaising with and attending to shareholders and
shareholder issues.
·        
To maintain the complaints file and ensure all
complaints are responded to within target timescales.
·        
To ensure the effective management and update of
all relevant databases. Oversee and ensure availability of office supplies and
stationery.
·        
To liaise positively and professionally with
colleagues and visitors;
People:
·        
Work with the HOL and HCBP to support
department’s people agenda, including but not limited to Beyond Excellence,
team building events, productivity metrics, adherence to training plan etc.
·        
Management of leave schedules for HOL office.
Self Development:
·        
Identifies appropriate formal and occupational
(informal) training needs and courses (internal/external) to develop oneself.
·        
Up-Skills oneself regarding new products and
procedures through attendance of workshops/presentations and reading of
internal and external communications
Qualifications, Skills and
Experience:
·        
The ideal candidate for the Stanbic Bank Legal
Administrative Assistant/Business Enabler job placement must hold at least a
2nd class upper Degree from a recognized University or equivalent).
·        
Hold a certificate in secretarial studies would
be an added advantage
·        
At least two to three years’ experience in a
similar role. 
·        
Previous experience in banking industry would be
an added advantage
·        
Tertiary qualifications such as a business
degree or similar qualification
How to Apply:
All candidates who wish to join the one of Africa’s biggest Banking
Groups, Standard Bank in the aforementioned capacity are encouraged to Apply
Online by visiting Link below.
Deadline: 1st
December, 2016
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