Human Resource Officer NGO Job Careers – Protecting Families Against HIV/AIDS (PREFA)

Job Title:      Human Resource Officer
Organisation: Protecting
Families Against HIV/AIDS (PREFA)
Duty Station: Kampala,
Reports to: Finance and
Administration Manager
About US:
Protecting Families Against HIV/AIDS (PREFA) is an indigenous
Non-Governmental Organization (NGO) that was formed to contribute to Uganda’s
efforts in enhancing access to quality HIV/AIDS prevention, care, treatment,
and support services to families with a historical focus on Elimination of
Mother-to-Child Transmission (eMTCT) of HIV. PREFA has expanded her efforts to
improving acceptable and sustainable Sexual Reproductive Health Services and
Child Protection Programs. Funding is from Centre for Disease, UKAid, Terre des
Homme Netherlands (TDH-NL) and Girls’ Advocacy Alliance (GAA).
Job Summary: The Human
Resource Officer will be responsible for coordinating and administering the
Human Resource (HR) function for Protecting Families against HIV/Aids (PREFA),
formulation and implementation of the PREFA Human Resource policies and plans,
development and maintenance of an efficient, effective and productive workforce
that is motivated and capable of meeting PREFA strategic objectives/targets.
Key Duties and
Recruitment and Selection:
Proactively liaise with hiring managers in
identification of staffing gaps, develop workforce plans and coordinate the
recruitment .process
Develop and maintain an orientation guide for
the organisation, coordinate orientation of new staff, as well as track and
manage the probationary periods for staff.
Policy formulation, dissemination and implementation:
Actively participate in formulation of HR
management policies and facilitate implementation of PREFA Human Resource
policies to promote best practice and an organisational culture that supports
motivation and retention of staff.
Work in close coordination with the Senior Management
team and supervisors, provide guidance on design of the internal HR systems;
ensure that proper HR procedures and systems are operated and maintained at all
project locations.
Work in close collaboration with managers and
supervisors to ensure they participate in the formulation, and review of staff
policies including: updating the HR manual, interpreting and training managers
and staff on procedures, policies and guidelines indicated in the HR manual.
Regularly communicate, educate and update staff
on HR policies, through memos, emails, staff meetings and/or awareness seminars
to ensure buy- in, uniform understanding and implementation of policies and
HR Administration:
Maintain an effective Human Resource Information
system that provides up to date and accurate staff related information for
proper decision making and reporting on HR status.
Manage staff employment contracts and contract
renewal processes within the set timelines.
Regularly monitor up-date and manage staff
records and provide accurate HR information for management decision making
whenever required. This should be done in a mature and responsible manner so as
to maintain the confidentiality and integrity of personal information of the
staff and PREFA records
Prepare and submit reports and other briefs as
and when required.
Monitor and manage staff leave,
Performance Management:
Manage the performance management cycle and
associated processes
Keenly analyze performance goals, annual
appraisals and other performance management information/tools and guide the
line managers on performance management.
Provide technical support and build capacity of
staff in performance management processes.
Periodically prepare and provide performance
management reports for management decision making and facilitate performance
consequence management.
Organizational Learning and Development:
Develop, monitor and implement organisational
learning and development plans.
Assist Managers and Coordinators to develop and
implement the training plans.
Evaluate impact of trainings and learning
initiatives and implement mechanisms to facilitate transfer of learning.
Coordinate and facilitate change management
Staff well- being and engagement:
Plan and implement delivery of staff well-being
initiatives and emotional well-being programs, and liaise with relevant
stakeholders to ensure that staff concerns are addressed.
Provide guidance on handling employee grievances
and disciplinary procedures, provide counseling and coaching to staff and
advise management on disciplinary procedures.
Payroll management and administration
Assist the finance department in managing
payroll for the staff.
Exit Management
Guide management and staff on the staff
separation processes and ensure that the staff separation procedure is in place
and within the labor laws.
Coordinate and guide management of staff
transitions during programme/ project phase outs and ensure all applicable
policies and procedures are adhered to
Qualifications, Skills and
The ideal candidate should hold a Bachelor’s
degree in Human Resources Management, industrial and organizational psychology
or Bachelor of Arts Degree in Social Sciences/Public administration with a
Postgraduate Diploma in Human Resource Management
Possession of a master’s degree in the relevant
field will be an added advantage.
A minimum of four years’ experience in Human
Resource practice.
Knowledge of Uganda labor laws is highly
Excellent skills in problem solving and conflict
resolution, crisis management and training facilitation.
Ability to work well within a team and build
positive team spirit.
Highly self-motivated.
Ability to pay attention to detail and work
under pressure in a multi-cultural environment.
Ability to plan, organizes, manage time, and
meet deadlines.
Must be hardworking and able to perform all
other tasks and responsibilities assigned for the benefit of PREFA.
How to Apply:
All interested candidates should send a current detailed CV,
application letter, copies of testimonials and certificates; and three
professional references with telephone and email contacts to:
The Executive Director,
Protecting Families Against HIV/AIDS (PREFA),
Plot 71, Lithuli Avanue Bugolobi,
P.O Box 25769, Kampala, Uganda.
Deadline: 25th November 2016
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