Human Resource Assistant Non-profit Jobs – Mercy Corps

Job Title:          Human Resource Assistant
Organization: Mercy Corps
Duty Station: Kampala,
About Us:
Mercy Corps is an International non-profit organization that has been
operating in Uganda since 2006 and works to catalyze change makers within the
Ugandan private sector, civil society and government to create economically
dynamic, healthy and secure communities. Our works focus on building resilience
and enable economic growth, improve opportunities to attain better health and
nutrition, and improved governance and conflict management. We implement
programs in the northern districts of Pader, Kitgum, Agago, Lamwo, Kaabong, Abim
and Kotido with funding from USAID, USDA, Walmart Foundation, SDC, DFID as well
as other private donations.
Job Summary: The Human
Resource Assistant will offer support to Mercy Corps Uganda’s human resources
function. The position provides quality and timely service assisting where
required in Kampala and other Mercy Corps field offices.
Key Duties and
Follow Mercy Corps Policies and Procedures for
Human Resources as stipulated in the Mercy Corps field Administration manual
and in line with the National staff policy Handbook.
Support the Senior Human Resource Officer in
moving the hiring processes i.e. (collecting CV’s, short listing, interviewing.
Receive new hires and introduce them to the
various departmental and focal departmental heads in charge of the various key
departmental aspects.
In charge of carrying out candidate referencing
before initial interviews and after interviews.
Ensure that all new hires receive a complete
Mercy Corps hire/orientation package or binder i.e. (Policy Manual electronic
or manual)
Raising all the hire –related documentation
pertaining hire-offers, transfers and promotions
Maintaining all employee personnel files
(records) in a central filing system, making sure all necessary HR paperwork is
consistently filed and/or updated as required.
In charge of ensuring that all exit staff
documents are fully recovered from the field and copies have been put on file.
Raising all service contracts within the country
office and in the field as requested ensuring a complete set of documents
Ensure to compute and submit all terminal
benefits for exited staff to the Senior Human Resource Officer.
Receive all performance reviews from the Senior
Human Resource Officer and as may be instructed renew their contracts.
Supports the SHRO in dispatching off all pay
slip statements to individual staff in Kampala and will ensure to follow up on
the statements sent to the field.
Support in submitting all HR related documents
during the audit period as may be requested by your supervisor.
Support in following up on any immigration
documents to and from NGO board, Immigration and or Ministry of internal
On a monthly basis, collect all the timesheets
from various departments in Kampala and submit them to the Senior Human Resource
Officer for review before sending them to the finance department.
Conduct himself/herself both professionally and
personally in such a manner as to bring credit to Mercy Corps and to not
jeopardize its humanitarian mission.
Other duties are assigned.
Qualifications, Skills and
The ideal candidate for the Mercy Corps Human
Resource Assistant career placement should a Bachelor’s degree in any relevant
At least two to three years’ experience in Human
Resource or any related people function
Proficiency in Computer (MS Word, Excel, Access,
The applicant must be an independent thinker and
have strong organizational skills;
Good problem solving skills and experience
Knowledgeable on Human Resource Function and can
interpret all policies.
Positive attitude, willingness to work long
hours, initiative and flexibility,
Excellent organizational skills
Ability to work independently and in a team, pay
attention to detail and show initiative, prompt and proactive response.
Fluency in English (written and spoken)
How to Apply:
All prospective Ugandans who wish to join Mercy Corps are encouraged to
send their applications via email including a cover letter clearly stating your
salary requirements, CV (with 3 referees), and copies of academic qualifications/certificates
to addressed to the Senior HR and Legal Manager,
Kampala Head Office on 4th Floor Embassy Plaza, Plot 1188-1190 Ggaba Road.
Deadline: 4th
November, 2016

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