Job Title: Head Finance and Grants
Organization: WaterAid
Duty Station: Kampala,
Uganda
Uganda
Reports to: Director Finance
About Us:
WaterAid’s Vision is of a world where everyone has access to safe water
and sanitation. Our mission is to transform lives by improving access to safe
water, hygiene and sanitation in the world’s poorest communities, WaterAid
works with partners to maximize its impacts for policy change/influence. WaterAid works through supporting local
organizations and government authorities to design low cost sustainable
projects using appropriate and affordable technologies that can be managed by
the community itself. WaterAid also
seeks to influence the policy change through government and other key
international organizations to secure and protect the right of poor people to
safe, affordable water and sanitation services.
and sanitation. Our mission is to transform lives by improving access to safe
water, hygiene and sanitation in the world’s poorest communities, WaterAid
works with partners to maximize its impacts for policy change/influence. WaterAid works through supporting local
organizations and government authorities to design low cost sustainable
projects using appropriate and affordable technologies that can be managed by
the community itself. WaterAid also
seeks to influence the policy change through government and other key
international organizations to secure and protect the right of poor people to
safe, affordable water and sanitation services.
Job Summary: The Head
Finance and Grants will provide strategic leadership of the finance and grants
function for WaterAid Uganda ensuring effective application of financial
policies and procedures. The jobholder will lead the delivery of good financial
management both within the CP and partner organisations. The role supports the
Director Finance to implement effective and efficient financial management
controls. In grant management, the position is responsible for ensuring that
WaterAid Uganda fulfils its grant requirements and compliance, including
developing high quality and timely grant reports to demonstrate WaterAid’s
added value to donors.
Finance and Grants will provide strategic leadership of the finance and grants
function for WaterAid Uganda ensuring effective application of financial
policies and procedures. The jobholder will lead the delivery of good financial
management both within the CP and partner organisations. The role supports the
Director Finance to implement effective and efficient financial management
controls. In grant management, the position is responsible for ensuring that
WaterAid Uganda fulfils its grant requirements and compliance, including
developing high quality and timely grant reports to demonstrate WaterAid’s
added value to donors.
Key Duties and
Responsibilities:
Responsibilities:
Financial:
·
Ensure
the timely submission of high quality financial reports, for internal and
external audiences. Proactively draw attention to any problem areas and initiate
solutions in consultation with the Director Finance and other staff as
appropriate.
Ensure
the timely submission of high quality financial reports, for internal and
external audiences. Proactively draw attention to any problem areas and initiate
solutions in consultation with the Director Finance and other staff as
appropriate.
·
Ensure
all financial accounting processes are completed. Ensure the Income and
Expenditure accounts & balance sheet are reviewed and reconciled as
appropriate and monthly returns are submitted within corporate deadline.
Ensure
all financial accounting processes are completed. Ensure the Income and
Expenditure accounts & balance sheet are reviewed and reconciled as
appropriate and monthly returns are submitted within corporate deadline.
·
Take
lead in the provision of monthly management accounts reporting financial
performance and explaining reasons for deviations from plans and proposing
major actions required to address any major deviations.
Take
lead in the provision of monthly management accounts reporting financial
performance and explaining reasons for deviations from plans and proposing
major actions required to address any major deviations.
·
Offer
support and review the development of financial plans for funding proposals and
monitor expenditure against grant agreements, working with the SMT to
resolve issues as necessary.
Offer
support and review the development of financial plans for funding proposals and
monitor expenditure against grant agreements, working with the SMT to
resolve issues as necessary.
·
Provide
support in the completion of new and potential partner capacity assessments,
making recommendations on whether to engage in a partnership arrangement with
such partners as well as identifying risk management plans, partner
financial management capacity needs and plans where required.
Provide
support in the completion of new and potential partner capacity assessments,
making recommendations on whether to engage in a partnership arrangement with
such partners as well as identifying risk management plans, partner
financial management capacity needs and plans where required.
·
Lead
the Accounting Team, ensuring an effective utilisation of their capacity toward
the achievement of the unit objectives.
Lead
the Accounting Team, ensuring an effective utilisation of their capacity toward
the achievement of the unit objectives.
·
Support on the internal and external audits and
to coordinate the development and implementation of any action plans to address
external and internal audit recommendations.
Support on the internal and external audits and
to coordinate the development and implementation of any action plans to address
external and internal audit recommendations.
·
Actively
support the proposal development and budget planning for concept notes,
the donor report preparation and funding matrix updates. Assist in the
implementation of the new WAU full cost allocation policy.
Actively
support the proposal development and budget planning for concept notes,
the donor report preparation and funding matrix updates. Assist in the
implementation of the new WAU full cost allocation policy.
·
Undertake
any other responsibilities, tasks or activities as reasonably required as the
above is given as a broad range of duties and is not intended to be a
complete description of all tasks. It is important to note that the
responsibilities may change to meet the evolving needs of the way WaterAid
works.
Undertake
any other responsibilities, tasks or activities as reasonably required as the
above is given as a broad range of duties and is not intended to be a
complete description of all tasks. It is important to note that the
responsibilities may change to meet the evolving needs of the way WaterAid
works.
Grants Management:
·
The
incumbent will ensure regular review of partner reports are completed
and funds transferred for project activities are properly accounted for and
utilised for designated activities.
The
incumbent will ensure regular review of partner reports are completed
and funds transferred for project activities are properly accounted for and
utilised for designated activities.
·
The
Manager will also ensure high quality partner monitoring visits with programme
staff are conducted on a regular basis and that financial assessment reports
are produced on a timely basis
The
Manager will also ensure high quality partner monitoring visits with programme
staff are conducted on a regular basis and that financial assessment reports
are produced on a timely basis
·
Ensure
all existing and potential donor income is accurately incorporated into
WAU’s internal planning process, and plans are in line with donor requirements
and WaterAid policy and practice.
Ensure
all existing and potential donor income is accurately incorporated into
WAU’s internal planning process, and plans are in line with donor requirements
and WaterAid policy and practice.
·
Work closely
with Programmes and Finance to review progress during WaterAid’s internal
review processes including variance analysis of grant outputs and
expenditure.
Work closely
with Programmes and Finance to review progress during WaterAid’s internal
review processes including variance analysis of grant outputs and
expenditure.
·
Financial
administration and reporting including preparation and submission of grant
reports, development and adjustment of associated budgets, coordination of
budgeted funds, screening requests for expenditures.
Financial
administration and reporting including preparation and submission of grant
reports, development and adjustment of associated budgets, coordination of
budgeted funds, screening requests for expenditures.
·
Ensure
appropriate donor management systems, records and processes are in place,
up-to-date and in compliance with WaterAid policy and practice.
Ensure
appropriate donor management systems, records and processes are in place,
up-to-date and in compliance with WaterAid policy and practice.
·
Regularly
monitor and coordinate compliance with donor requirements, including grant
reporting. Work collaboratively with internal teams and implementing
partners to ensure all contractual funding requirements are met and utilization
of funds does not exceed the budget.
Regularly
monitor and coordinate compliance with donor requirements, including grant
reporting. Work collaboratively with internal teams and implementing
partners to ensure all contractual funding requirements are met and utilization
of funds does not exceed the budget.
·
Work
closely with Programme staff and the donor to ensure high quality visits.
Work
closely with Programme staff and the donor to ensure high quality visits.
·
Highlighting
key risks related to grant-funded projects, such as under/over-spends, delayed
delivery of commitments, capacity gaps, and donor relationships.
Highlighting
key risks related to grant-funded projects, such as under/over-spends, delayed
delivery of commitments, capacity gaps, and donor relationships.
·
Work
with internal teams and partners to identify capacity needs and build capacity
in areas such as report writing and documentation
Work
with internal teams and partners to identify capacity needs and build capacity
in areas such as report writing and documentation
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the WaterAid Head
Finance and Grants job vacancy must hold
a full Accounting
qualification/certification e.g. CA, ACCA, CIMA, CPA or a Master’s degree in a
Finance qualification
The ideal candidate for the WaterAid Head
Finance and Grants job vacancy must hold
a full Accounting
qualification/certification e.g. CA, ACCA, CIMA, CPA or a Master’s degree in a
Finance qualification
·
At
least eight years’ experience in Finance and Grants management
At
least eight years’ experience in Finance and Grants management
·
Ability
to plan, prioritize and organize self and others, Ability to work under
pressure and meet deadlines.
Ability
to plan, prioritize and organize self and others, Ability to work under
pressure and meet deadlines.
·
Quality
and relevant experience in finance and accountancy in a senior position in a major
organisation
Quality
and relevant experience in finance and accountancy in a senior position in a major
organisation
·
Significant
experience in preparing and monitoring budgets & developing monitoring
and reporting systems.
Significant
experience in preparing and monitoring budgets & developing monitoring
and reporting systems.
·
Ability
to provide financial analysis and interpretation to Country Management Team for
decision-making.
Ability
to provide financial analysis and interpretation to Country Management Team for
decision-making.
·
Broad
knowledge of government policies and regulations on financial management and
taxation
Broad
knowledge of government policies and regulations on financial management and
taxation
·
Knowledge
of international donor reporting requirements
Knowledge
of international donor reporting requirements
·
Risk
analysis and risk management experience
Risk
analysis and risk management experience
·
Knowledge
of water, sanitation or hygiene projects is desirable
Knowledge
of water, sanitation or hygiene projects is desirable
·
Strong
knowledge of fund accounting regulations for non-profit organisations.
Strong
knowledge of fund accounting regulations for non-profit organisations.
·
Previous
exposure and experience of working in an international NGO
Previous
exposure and experience of working in an international NGO
·
Prior
experience in using SUN systems and vision excel
Prior
experience in using SUN systems and vision excel
·
Basic
knowledge and understanding of Project Management
Basic
knowledge and understanding of Project Management
·
Good
leadership qualities, team building spirit and problem solving skills; should
be able to draw confidence and support from others.
Good
leadership qualities, team building spirit and problem solving skills; should
be able to draw confidence and support from others.
·
Self-motivated
with good interpersonal skills and capacity to understand and walk with people
from all walks of life.
Self-motivated
with good interpersonal skills and capacity to understand and walk with people
from all walks of life.
·
Personal
integrity, flexible attitude, sense of transparency, proactive and has respect
for gender, diversity and organizational cultural.
Personal
integrity, flexible attitude, sense of transparency, proactive and has respect
for gender, diversity and organizational cultural.
How to Apply:
All suitably qualified and interested candidates should send their
updated CVs and motivation letters to: [email protected] including
three work related referees. Emails should not exceed 2MB.
updated CVs and motivation letters to: [email protected] including
three work related referees. Emails should not exceed 2MB.
NB: In order to apply for
this role, you must be able to demonstrate your eligibility to work in Uganda.
this role, you must be able to demonstrate your eligibility to work in Uganda.
Deadline: 16th
November, 2016
November, 2016
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