Head Finance and Grants NGO Careers – WaterAid

Organization: WaterAid
Duty Station: Kampala,
Reports to: Director Finance
About Us:
WaterAid’s Vision is of a world where everyone has access to safe water
and sanitation. Our mission is to transform lives by improving access to safe
water, hygiene and sanitation in the world’s poorest communities, WaterAid
works with partners to maximize its impacts for policy change/influence.  WaterAid works through supporting local
organizations and government authorities to design low cost sustainable
projects using appropriate and affordable technologies that can be managed by
the community itself.  WaterAid also
seeks to influence the policy change through government and other key
international organizations to secure and protect the right of poor people to
safe, affordable water and sanitation services.
Job Summary: The Head
Finance and Grants will provide strategic leadership of the finance and grants
function for WaterAid Uganda ensuring effective application of financial
policies and procedures. The jobholder will lead the delivery of good financial
management both within the CP and partner organisations. The role supports the
Director Finance to implement effective and efficient financial management
controls. In grant management, the position is responsible for ensuring that
WaterAid Uganda fulfils its grant requirements and compliance, including
developing high quality and timely grant reports to demonstrate WaterAid’s
added value to donors.
Key Duties and
the timely submission of high quality financial reports, for internal and
external audiences. Proactively draw attention to any problem areas and initiate
solutions in consultation with the Director Finance and other staff as
all financial accounting processes are completed. Ensure the Income and
Expenditure accounts & balance sheet are reviewed and reconciled as
appropriate and monthly returns are submitted within corporate deadline.
lead in the provision of monthly management accounts reporting financial
performance and explaining reasons for deviations from plans and proposing
major actions required to address any major deviations.
support and review the development of financial plans for funding proposals and
monitor expenditure against grant agreements, working with the SMT to
resolve issues as necessary.
support in the completion of new and potential partner capacity assessments,
making recommendations on whether to engage in a partnership arrangement with
such partners as well as identifying risk management plans, partner
financial management capacity needs and plans where required.
the Accounting Team, ensuring an effective utilisation of their capacity toward
the achievement of the unit objectives.
Support on the internal and external audits and
to coordinate the development and implementation of any action plans to address
external and internal audit recommendations.
support the proposal development and budget planning for concept notes,
the donor report preparation and funding matrix updates. Assist in the
implementation of the new WAU full cost allocation policy.
any other responsibilities, tasks or activities as reasonably required as the
above is given as a broad range of duties and is not intended to be a
complete description of all tasks. It is important to note that the
responsibilities may change to meet the evolving needs of the way WaterAid
Grants Management:
incumbent will ensure regular review of partner reports are completed
and funds transferred for project activities are properly accounted for and
utilised for designated activities.
Manager will also ensure high quality partner monitoring visits with programme
staff are conducted on a regular basis and that financial assessment reports
are produced on a timely basis
all existing and potential donor income is accurately incorporated into
WAU’s internal planning process, and plans are in line with donor requirements
and WaterAid policy and practice.
Work closely
with Programmes and Finance to review progress during WaterAid’s internal
review processes including variance analysis of grant outputs and
administration and reporting including preparation and submission of grant
reports, development and adjustment of associated budgets, coordination of
budgeted funds, screening requests for expenditures.
appropriate donor management systems, records and processes are in place,
up-to-date and in compliance with WaterAid policy and practice.
monitor and coordinate compliance with donor requirements, including grant
reporting. Work collaboratively with internal teams and implementing
partners to ensure all contractual funding requirements are met and utilization
of funds does not exceed the budget.
closely with Programme staff and the donor to ensure high quality visits.
key risks related to grant-funded projects, such as under/over-spends, delayed
delivery of commitments, capacity gaps, and donor relationships.
with internal teams and partners to identify capacity needs and build capacity
in areas such as report writing and documentation
Qualifications, Skills and
The ideal candidate for the WaterAid Head
Finance and Grants job vacancy must hold 
a full Accounting
qualification/certification e.g. CA, ACCA, CIMA, CPA or a Master’s degree in a
Finance qualification
least eight years’ experience in Finance and Grants management
to plan, prioritize and organize self and others, Ability to work under
pressure and meet deadlines.
and relevant experience in finance and accountancy in a senior position in a major
experience in preparing and monitoring budgets & developing monitoring
and reporting systems.
to provide financial analysis and interpretation to Country Management Team for
knowledge of government policies and regulations on financial management and
of international donor reporting requirements
analysis and risk management experience
of water, sanitation or hygiene projects is desirable
knowledge of fund accounting regulations for non-profit organisations.
exposure and experience of working in an international NGO
experience in using SUN systems and vision excel
knowledge and understanding of Project Management
leadership qualities, team building spirit and problem solving skills; should
be able to draw confidence and support from others.
with good interpersonal skills and capacity to understand and walk with people
from all walks of life.
integrity, flexible attitude, sense of transparency, proactive and has respect
for gender, diversity and organizational cultural.
How to Apply:
All suitably qualified and interested candidates should send their
updated CVs and motivation letters to: WAUrecruitment@wateraid.org including
three work related referees. Emails should not exceed 2MB.
NB: In order to apply for
this role, you must be able to demonstrate your eligibility to work in Uganda.
Deadline: 16th
November, 2016
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