Job Title: Project Support Officer
Organization: Malaria
Consortium
Consortium
Duty Station: Kampala,
Uganda
Uganda
Reports to: Project Manager
Salary: USD 10,270 per annum
About Malaria Consortium:
Malaria Consortium is the world’s leading not-for-profit organisation
dedicated to the comprehensive control of malaria and other communicable
diseases in Africa and Southeast Asia. Malaria Consortium works with
communities, government and non-government agencies, academic institutions, and
local and international organisations, to ensure good evidence supports delivery
of effective services, providing technical support for monitoring and
evaluation of programmes and activities for evidence-based decision-making and
strategic planning. Malaria Consortium works to improve not only the health of
the individual, but also the capacity of national health systems, which helps
relieve poverty and support improved economic prosperity.
dedicated to the comprehensive control of malaria and other communicable
diseases in Africa and Southeast Asia. Malaria Consortium works with
communities, government and non-government agencies, academic institutions, and
local and international organisations, to ensure good evidence supports delivery
of effective services, providing technical support for monitoring and
evaluation of programmes and activities for evidence-based decision-making and
strategic planning. Malaria Consortium works to improve not only the health of
the individual, but also the capacity of national health systems, which helps
relieve poverty and support improved economic prosperity.
About LLIN Project:
Malaria Consortium is the lead agency supporting the Ministry of Health
to distribute 24 million LLINs through the Universal LLINs distribution
campaign in all districts in Uganda. The campaign will be funded jointly by
government of Uganda and Partners including The Global Fund, DFID, USAID/PMI
and Against Malaria Foundation. The LLINs distribution will be implemented
starting in November 2016 for approximately 10 months.
to distribute 24 million LLINs through the Universal LLINs distribution
campaign in all districts in Uganda. The campaign will be funded jointly by
government of Uganda and Partners including The Global Fund, DFID, USAID/PMI
and Against Malaria Foundation. The LLINs distribution will be implemented
starting in November 2016 for approximately 10 months.
Job Summary: The Project
Support Officer will be responsible for providing comprehensive project
management support services of project activities. The incumbent will be
responsible for providing comprehensive project management support services to
the net distribution projects, play an active role as a team member of the
project team and provide project administrative, management and technical
expertise in the implementation and monitoring of the project.
Support Officer will be responsible for providing comprehensive project
management support services of project activities. The incumbent will be
responsible for providing comprehensive project management support services to
the net distribution projects, play an active role as a team member of the
project team and provide project administrative, management and technical
expertise in the implementation and monitoring of the project.
Key Duties and
Responsibilities:
Responsibilities:
Ensure administrative and logistic support to project and office staff
50%
50%
·
Work
closely with the project team , provide administrative and logistical support
related to the delivery and distribution of LLINs.
Work
closely with the project team , provide administrative and logistical support
related to the delivery and distribution of LLINs.
·
Ensure
appropriate inventory tracking and management systems.
Ensure
appropriate inventory tracking and management systems.
·
Manage
the logistics of all project activities including trainings, workshops, travel,
mobilization campaigns, coordination meetings, community visits in close
coordination with the LAD section
Manage
the logistics of all project activities including trainings, workshops, travel,
mobilization campaigns, coordination meetings, community visits in close
coordination with the LAD section
·
Coordinate
project related travel activities for the project team and activity
participants.
Coordinate
project related travel activities for the project team and activity
participants.
·
Implement
net distribution in line with malaria Consortium, Ministry of health and Donor
LLIN distribution model.
Implement
net distribution in line with malaria Consortium, Ministry of health and Donor
LLIN distribution model.
·
Offer
technical support to the project manager and field project officers in
the implementation of project activities as required by project teams.
Offer
technical support to the project manager and field project officers in
the implementation of project activities as required by project teams.
·
Conduct
support supervision activities to ensure timely and appropriate activity
implementation.
Conduct
support supervision activities to ensure timely and appropriate activity
implementation.
·
Oversee
management of consultant inputs as required.
Oversee
management of consultant inputs as required.
·
Scheduling
& hiring transport, and hotel booking for the staff and visitors
Scheduling
& hiring transport, and hotel booking for the staff and visitors
·
Logistic
support for trainings and meetings eg printing & photocopying of training
materials, workshop venue booking
Logistic
support for trainings and meetings eg printing & photocopying of training
materials, workshop venue booking
Maintaining documents and Monitoring (30%)
·
Maintain
the project related files at the Head office as per project filing
system and support regional administrators in filling project files.
Maintain
the project related files at the Head office as per project filing
system and support regional administrators in filling project files.
·
Offer
support to the project manager in the monitoring and evaluation of project
activities as required by project teams.
Offer
support to the project manager in the monitoring and evaluation of project
activities as required by project teams.
·
Track
project deliverables and reporting timelines and work with the project
team to ensure timely completion and dissemination.
Track
project deliverables and reporting timelines and work with the project
team to ensure timely completion and dissemination.
·
Ensure
overall project compliance with donor and MC regulations in the implementation
and monitoring of project activities.
Ensure
overall project compliance with donor and MC regulations in the implementation
and monitoring of project activities.
·
Assist
with compilation of compilation of project data, analysis of the data
and reporting
Assist
with compilation of compilation of project data, analysis of the data
and reporting
Provide communication support to the relevant staff on time 10%
·
Maintain
good and effective communication and relationships with field staff and
districts
Maintain
good and effective communication and relationships with field staff and
districts
·
Maintaining
effective communication with all field offices to ensure timely supports for
project activities
Maintaining
effective communication with all field offices to ensure timely supports for
project activities
Arrangement of the procurement and vehicles management 10%
·
Prepare
and submit PRFs and subsequently follow up for procurement and ensure timely
receiving of goods as per requirement of the field offices and ensure
adequate supplies of stationery and project materials
Prepare
and submit PRFs and subsequently follow up for procurement and ensure timely
receiving of goods as per requirement of the field offices and ensure
adequate supplies of stationery and project materials
·
The
jobholder will coordinate procurement and supply of quality project items as
requested by the technical teams.
The
jobholder will coordinate procurement and supply of quality project items as
requested by the technical teams.
Qualifications, Skills and
Experience:
Experience:
·
The applicant for the Malaria Consortium Project
Support Officer job placement should hold a Bachelor’s degree or equivalent in management, administration,
development studies, or social sciences.
The applicant for the Malaria Consortium Project
Support Officer job placement should hold a Bachelor’s degree or equivalent in management, administration,
development studies, or social sciences.
·
One
year of experience in the field of project management or field work or similar
role
One
year of experience in the field of project management or field work or similar
role
·
Excellent analytical skills
Excellent analytical skills
·
Good
excel and other software skills
Good
excel and other software skills
·
Excellent
managerial and organizational skills and abilities
Excellent
managerial and organizational skills and abilities
·
Ability
to effectively manage time and being proactive
Ability
to effectively manage time and being proactive
·
Skilled
in use of computer software especially excel
Skilled
in use of computer software especially excel
·
Excellent interpersonal and communication skills
Excellent interpersonal and communication skills
·
Keen
attention to detail
Keen
attention to detail
Core Competencies:
Delivering Results: Focuses on delivering contribution to
Malaria Consortium and achieving own objectives
Malaria Consortium and achieving own objectives
·
Puts in effort required to ensure the delivery
of own work and objectives to meet (and exceed) expectations
Puts in effort required to ensure the delivery
of own work and objectives to meet (and exceed) expectations
·
Strong self management of time and effort
Strong self management of time and effort
·
Checks own work to ensure quality
Checks own work to ensure quality
Analysis and use of information: Gathers information and
identifies problems effectively
identifies problems effectively
·
Interprets basic written information
Interprets basic written information
·
Keen attention to detail
Keen attention to detail
·
Follows guidelines to identify issues
Follows guidelines to identify issues
·
Recognises problems within their remit
Recognises problems within their remit
·
Uses appropriate methods for gathering and
summarising data
Uses appropriate methods for gathering and
summarising data
Interpersonal
and Communications: Listens and clearly presents information
and Communications: Listens and clearly presents information
·
Actively listens and pays attention
Actively listens and pays attention
·
Presents information and facts in a logical way
Presents information and facts in a logical way
·
Shares information willingly and on a timely
basis
Shares information willingly and on a timely
basis
·
Communicates honestly, respectfully and
sensitively
Communicates honestly, respectfully and
sensitively
Collaboration and partnering: Is a good and effective team
player
player
·
Is as a good and effective team player
Is as a good and effective team player
·
Knows who their customers are and their
requirements.
Knows who their customers are and their
requirements.
·
Respects and listens to different views/opinions
Respects and listens to different views/opinions
·
Actively collaborates across teams to achieve
objectives and develop own thinking
Actively collaborates across teams to achieve
objectives and develop own thinking
·
Proactive in providing and seeking support from
team members
Proactive in providing and seeking support from
team members
Leading and motivating people: Manages own development and
seeks opportunities
seeks opportunities
·
Actively manages own development and performance
positively
Actively manages own development and performance
positively
·
Learns lessons from successes and failures
Learns lessons from successes and failures
·
Seeks and explores opportunities within Malaria
Consortium which develop skills and expertise
Seeks and explores opportunities within Malaria
Consortium which develop skills and expertise
Flexibility/ adaptability: Recognizes own stress levels and
adapts
adapts
·
Recognises limitations and take steps to manage
any resulting pressure or stress
Recognises limitations and take steps to manage
any resulting pressure or stress
·
Remains focused on objectives and goal in a
rapidly changing environment
Remains focused on objectives and goal in a
rapidly changing environment
·
Takes responsibility for own work and for the
impact of own actions
Takes responsibility for own work and for the
impact of own actions
Living the values: Promotes Malaria Consortium values amongst
peers
peers
·
Shows a readiness to promote Malaria
Consortium’s values amongst peers
Shows a readiness to promote Malaria
Consortium’s values amongst peers
·
Promotes ethical and professional behaviour in
line with Malaria Consortium’s values
Promotes ethical and professional behaviour in
line with Malaria Consortium’s values
Strategic planning and thinking and sector awareness: Manages
own workload effectively
own workload effectively
·
Plans and manages own workload effectively
Plans and manages own workload effectively
·
Is familiar with Malaria Consortium’s mission
and current strategic plan.
Is familiar with Malaria Consortium’s mission
and current strategic plan.
·
Understands own contribution to Malaria
Consortium’s objectives
Understands own contribution to Malaria
Consortium’s objectives
How to Apply:
All interested applicants are encouraged to apply online at the web
link below.
link below.
Deadline: 2nd December
2016 by 11:59 pm
2016 by 11:59 pm
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