Job Title: Front Office Assistant
Organisation: AIDS
Healthcare Foundation (AHF)
Healthcare Foundation (AHF)
Duty Station: Kampala,
Uganda
Uganda
Req No: 2016-5698
About US:
AIDS Healthcare Foundation (AHF) is an international not for profit
NGO, with its Headquarters based in Los Angeles, California. Aids Health Care
Foundation is registered in Uganda as Aids Health Care Foundation – Uganda
Cares (AHF-UC) which is collaboration between the Uganda Ministry of Health and
AIDS Healthcare Foundation (U.S.A) to provide free HIV/AIDS services; including
antiretroviral therapy in resource constrained settings. AHF- Uganda Cares to-date
operates in 15 districts including; Masaka, Kampala, Rakai, Mpigi, Lyantonde,
Soroti, Lwengo, Bukomansimbi, Kalungu, Kalangala, Masindi, Amuria, Butambala,
Gomba, Serere, Hoima and Tororo supporting 32 clinic sites country wide.
NGO, with its Headquarters based in Los Angeles, California. Aids Health Care
Foundation is registered in Uganda as Aids Health Care Foundation – Uganda
Cares (AHF-UC) which is collaboration between the Uganda Ministry of Health and
AIDS Healthcare Foundation (U.S.A) to provide free HIV/AIDS services; including
antiretroviral therapy in resource constrained settings. AHF- Uganda Cares to-date
operates in 15 districts including; Masaka, Kampala, Rakai, Mpigi, Lyantonde,
Soroti, Lwengo, Bukomansimbi, Kalungu, Kalangala, Masindi, Amuria, Butambala,
Gomba, Serere, Hoima and Tororo supporting 32 clinic sites country wide.
Job Summary: The Front
Office Assistant will provide administrative support to the AHF Kampala Office.
Office Assistant will provide administrative support to the AHF Kampala Office.
Key Duties and Responsibilities:
·
Receives incoming calls and visitors as
appropriate and directs them to the relevant offices
Receives incoming calls and visitors as
appropriate and directs them to the relevant offices
·
Provides requested information and takes
messages to appropriate contacts
Provides requested information and takes
messages to appropriate contacts
·
Ensure that the reception area is maintained in
clean and pleasant conditions and properly organized
Ensure that the reception area is maintained in
clean and pleasant conditions and properly organized
·
Receives, records and signs for mails and
packages brought in and pass them on appropriately
Receives, records and signs for mails and
packages brought in and pass them on appropriately
·
Schedules appointments and cancels meetings and
appointments as requested in a timely manner
Schedules appointments and cancels meetings and
appointments as requested in a timely manner
·
Keeps records of documents in a retrievable
manner according to AHF guidelines
Keeps records of documents in a retrievable
manner according to AHF guidelines
·
Creates and maintains a filing system in an
organized manner
Creates and maintains a filing system in an
organized manner
·
Keeps a calendar of key organizational events
and keeps track of them with relevant officers
Keeps a calendar of key organizational events
and keeps track of them with relevant officers
·
Assist in the maintenance of all office
equipment and report any malfunctioning
Assist in the maintenance of all office
equipment and report any malfunctioning
·
Copy correspondence and other documents
Copy correspondence and other documents
·
Perform any other duties as may be requested by
the relevant authority
Perform any other duties as may be requested by
the relevant authority
Qualifications, Skills and
Experience:
Experience:
·
The ideal applicant for the AHF Front Office
Assistant – job opportunity must hold a Diploma in Secretarial Studies, Public
Relations, Hotel Management and Tourism
The ideal applicant for the AHF Front Office
Assistant – job opportunity must hold a Diploma in Secretarial Studies, Public
Relations, Hotel Management and Tourism
·
Previous one year hands on in office
administration and clerical experience required
Previous one year hands on in office
administration and clerical experience required
·
Excellent note taking and typing skills required
Excellent note taking and typing skills required
·
Must be polished/well groomed, customer service
oriented with pleasant personality
Must be polished/well groomed, customer service
oriented with pleasant personality
·
Must be highly organized and capable of
effective multi-tasking
Must be highly organized and capable of
effective multi-tasking
·
Capability of report writing, prompt and
effective communication, customer service skills are ideal.
Capability of report writing, prompt and
effective communication, customer service skills are ideal.
·
Good Mathematical Skills
Good Mathematical Skills
·
Excellent communication and interpersonal skills
Excellent communication and interpersonal skills
·
Sensitivity to ethics and confidentiality of
HIV/AIDS client issues
Sensitivity to ethics and confidentiality of
HIV/AIDS client issues
·
Ability to prepare reports and work within
multi-cultural team
Ability to prepare reports and work within
multi-cultural team
·
Basic Skills: Ability to add, subtract, multiply, and
divide in all units of measure, using whole numbers, common fractions, and
decimals.
Basic Skills: Ability to add, subtract, multiply, and
divide in all units of measure, using whole numbers, common fractions, and
decimals.
How to Apply:
All suitably qualified and interested candidates should send their
applications online at the web link below.
applications online at the web link below.
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