Job Title: Finance/Administration Assistant
Organisation: Malteser
International
International
Duty Station: Kampala, Uganda
About Us:
Malteser International is an international non-governmental aid agency
for humanitarian aid of the Sovereign Military Order of Malta, founded in 2005
by Malteser Germany (founded in 1953). The relief service has more than 50
years of experience in humanitarian relief and currently covers around 100
projects in about 20 countries in Africa, Asia and the Americas. Malteser
International has been working in Uganda since 1996, with projects in several
regions of the country. In Northern Uganda and more specifically in the West
Nile region, MI is active in the WASH sector in Rhino Camp for improving the
lives of both the host population as well as the refugee population.
for humanitarian aid of the Sovereign Military Order of Malta, founded in 2005
by Malteser Germany (founded in 1953). The relief service has more than 50
years of experience in humanitarian relief and currently covers around 100
projects in about 20 countries in Africa, Asia and the Americas. Malteser
International has been working in Uganda since 1996, with projects in several
regions of the country. In Northern Uganda and more specifically in the West
Nile region, MI is active in the WASH sector in Rhino Camp for improving the
lives of both the host population as well as the refugee population.
Key Duties and
Responsibilities:
Responsibilities:
·
In charge of preparing and checking of the
cashbook and financial reports
In charge of preparing and checking of the
cashbook and financial reports
·
Handle petty cash expenses for Kampala Office
Handle petty cash expenses for Kampala Office
·
Ensure proper filing of all project related
documents
Ensure proper filing of all project related
documents
·
Offer general office support for Kampala and
Arua offices
Offer general office support for Kampala and
Arua offices
·
Support the management in preparing financial
documentation according to Malteser and donor standards
Support the management in preparing financial
documentation according to Malteser and donor standards
·
Assist in and contribute to audits
Assist in and contribute to audits
·
Support the preparation and evaluation of
tenders and other required procedures
Support the preparation and evaluation of
tenders and other required procedures
·
Preparing official correspondence in
coordination with the Country Coordinator and Project Manager
Preparing official correspondence in
coordination with the Country Coordinator and Project Manager
·
Actively contribute to travel planning and
preparations of workshops, trainings, etc.
Actively contribute to travel planning and
preparations of workshops, trainings, etc.
·
Ensure implementation and compliance with new
regulations and methods in the finance and procurement management
Ensure implementation and compliance with new
regulations and methods in the finance and procurement management
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the Malteser
Finance/Administration Assistant job placement must hold a University degree in
(Public/Business) administration, social sciences or any other related field
The ideal candidate for the Malteser
Finance/Administration Assistant job placement must hold a University degree in
(Public/Business) administration, social sciences or any other related field
·
At least two years of relevant working
experience
At least two years of relevant working
experience
·
Knowledge and experience in development or
emergency work an asset
Knowledge and experience in development or
emergency work an asset
·
Excellent interpersonal and teamwork skills,
working with different groups, partners and nationalities
Excellent interpersonal and teamwork skills,
working with different groups, partners and nationalities
·
Strong initiative and self-motivated, with a
strong commitment to teamwork and humanitarian principle
Strong initiative and self-motivated, with a
strong commitment to teamwork and humanitarian principle
·
Flexible, enthusiastic and willing to learn from
others
Flexible, enthusiastic and willing to learn from
others
·
Ability to multitask and cope with competing
demands under tight deadlines
Ability to multitask and cope with competing
demands under tight deadlines
·
Proven ability to establish and maintain good
working relationships in a multi-ethnic, multi-cultural and multi-disciplinary
environment
Proven ability to establish and maintain good
working relationships in a multi-ethnic, multi-cultural and multi-disciplinary
environment
·
Politeness and helpfulness in dealing with
visitors
Politeness and helpfulness in dealing with
visitors
·
Fully computer literate (Microsoft Office) and
good working knowledge of ICT technologies
Fully computer literate (Microsoft Office) and
good working knowledge of ICT technologies
·
Fluency in English (written and spoken), German,
French of advantage
Fluency in English (written and spoken), German,
French of advantage
How to Apply:
All candidates are strongly encouraged to submit their application CV,
letter of motivation, copies of diplomas and three professional references)
online at the link below.
letter of motivation, copies of diplomas and three professional references)
online at the link below.
Deadline: 2nd
December 2016
December 2016
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