Job Title: Field Finance Officer- LLIN
Organization: Malaria
Consortium
Consortium
Duty Station: Kampala,
Uganda
Uganda
Reports to: Senior Finance
Officer
Officer
Salary: USD 10,270 per annum
About Malaria Consortium:
Malaria Consortium is the world’s leading not-for-profit organisation
dedicated to the comprehensive control of malaria and other communicable
diseases in Africa and Southeast Asia. Malaria Consortium works with
communities, government and non-government agencies, academic institutions, and
local and international organisations, to ensure good evidence supports
delivery of effective services, providing technical support for monitoring and
evaluation of programmes and activities for evidence-based decision-making and
strategic planning. Malaria Consortium works to improve not only the health of
the individual, but also the capacity of national health systems, which helps
relieve poverty and support improved economic prosperity.
dedicated to the comprehensive control of malaria and other communicable
diseases in Africa and Southeast Asia. Malaria Consortium works with
communities, government and non-government agencies, academic institutions, and
local and international organisations, to ensure good evidence supports
delivery of effective services, providing technical support for monitoring and
evaluation of programmes and activities for evidence-based decision-making and
strategic planning. Malaria Consortium works to improve not only the health of
the individual, but also the capacity of national health systems, which helps
relieve poverty and support improved economic prosperity.
About LLIN Project:
Malaria Consortium is the lead agency supporting the Ministry of Health
to distribute 24 million LLINs through the Universal LLINs distribution
campaign in all districts in Uganda. The campaign will be funded jointly by
government of Uganda and Partners including The Global Fund, DFID, USAID/PMI
and Against Malaria Foundation. The LLINs distribution will be implemented
starting in November 2016 for approximately 10 months.
to distribute 24 million LLINs through the Universal LLINs distribution
campaign in all districts in Uganda. The campaign will be funded jointly by
government of Uganda and Partners including The Global Fund, DFID, USAID/PMI
and Against Malaria Foundation. The LLINs distribution will be implemented
starting in November 2016 for approximately 10 months.
Job Summary: The Field
Finance Officer- LLIN will maintain complete, accurate and timely data on the
financial system for LLIN Project. The Field Finance Officer is responsible for
checking the accuracy of all transactions posted to the ledgers on the finance
system.
Finance Officer- LLIN will maintain complete, accurate and timely data on the
financial system for LLIN Project. The Field Finance Officer is responsible for
checking the accuracy of all transactions posted to the ledgers on the finance
system.
Key Duties and
Responsibilities:
Responsibilities:
Finance Duties: 50%
·
Check
travel advance and activity advance, identifying unrealistic and suspicious
accountabilities. Making sure that the organisation’s financial regulations are
followed.
Check
travel advance and activity advance, identifying unrealistic and suspicious
accountabilities. Making sure that the organisation’s financial regulations are
followed.
·
Follow-up
staff on completing accountabilities and resolving any issues that arise.
Follow-up
staff on completing accountabilities and resolving any issues that arise.
·
Properly
filing the documents once posting is complete.
Properly
filing the documents once posting is complete.
·
Post
LLIN Project staff advance to the PSF
Post
LLIN Project staff advance to the PSF
·
Guiding
the Senior Finance Officer on the arising financial matters and sharing areas
of concern suggesting solutions
Guiding
the Senior Finance Officer on the arising financial matters and sharing areas
of concern suggesting solutions
·
Support
in orienting the new LLIN Project staff on management of activity and
travel advances.
Support
in orienting the new LLIN Project staff on management of activity and
travel advances.
·
Support
the Senior Finance Officer as necessary with month end close process
Support
the Senior Finance Officer as necessary with month end close process
·
Follow
up the stock balance of MC financial documents (checks, vouchers etc) and make
a timely order before stock out occurs
Follow
up the stock balance of MC financial documents (checks, vouchers etc) and make
a timely order before stock out occurs
·
Post
any advances to the ledger and ensure settlement and accountability of
advances.
Post
any advances to the ledger and ensure settlement and accountability of
advances.
Supplier Invoices – 40% Post
all supplier invoices and payments to the purchase ledger and cashbooks and
ensure the purchase control is reconciled on a monthly basis.
all supplier invoices and payments to the purchase ledger and cashbooks and
ensure the purchase control is reconciled on a monthly basis.
Operations related work: 10%
·
In
-charge of collating timesheets of the relevant staff members and cover up for
finance staff on leave or sick.
In
-charge of collating timesheets of the relevant staff members and cover up for
finance staff on leave or sick.
·
Other
duties as required by the Senior Accountant and the Finance Manager
Other
duties as required by the Senior Accountant and the Finance Manager
Qualifications, Skills and
Experience:
Experience:
·
The applicant for the Malaria Consortium Field
Finance Officer- LLIN job opportunity should hold a Bachelor’s degree in Business Administration, Accounting or
equivalent
The applicant for the Malaria Consortium Field
Finance Officer- LLIN job opportunity should hold a Bachelor’s degree in Business Administration, Accounting or
equivalent
·
One
year of experience in a related field
One
year of experience in a related field
·
Working
knowledge of accounting software
Working
knowledge of accounting software
·
Knowledge
of NGO sector
Knowledge
of NGO sector
·
Good
excel and other software skills
Good
excel and other software skills
·
Flexible
in approach to tasks and working hours
Flexible
in approach to tasks and working hours
·
Excellent
interpersonal and communication skills
Excellent
interpersonal and communication skills
·
Keen
attention to detail
Keen
attention to detail
·
Excellent
analytical skills
Excellent
analytical skills
·
Good
excel and other software skills
Good
excel and other software skills
Core Competencies:
Delivering Results: Focuses on delivering contribution to
Malaria Consortium and achieving own objectives
Malaria Consortium and achieving own objectives
·
Puts in effort required to ensure the delivery
of own work and objectives to meet (and exceed) expectations
Puts in effort required to ensure the delivery
of own work and objectives to meet (and exceed) expectations
·
Strong self management of time and effort
Strong self management of time and effort
·
Checks own work to ensure quality
Checks own work to ensure quality
Analysis and use of information: Gathers information and
identifies problems effectively
identifies problems effectively
·
Interprets basic written information
Interprets basic written information
·
Keen attention to detail
Keen attention to detail
·
Follows guidelines to identify issues
Follows guidelines to identify issues
·
Recognises problems within their remit
Recognises problems within their remit
·
Uses appropriate methods for gathering and
summarising data
Uses appropriate methods for gathering and
summarising data
Interpersonal
and Communications: Listens and clearly presents information
and Communications: Listens and clearly presents information
·
Actively listens and pays attention
Actively listens and pays attention
·
Presents information and facts in a logical way
Presents information and facts in a logical way
·
Shares information willingly and on a timely
basis
Shares information willingly and on a timely
basis
·
Communicates honestly, respectfully and
sensitively
Communicates honestly, respectfully and
sensitively
Collaboration and partnering: Is a good and effective team
player
player
·
Is as a good and effective team player
Is as a good and effective team player
·
Knows who their customers are and their
requirements.
Knows who their customers are and their
requirements.
·
Respects and listens to different views/opinions
Respects and listens to different views/opinions
·
Actively collaborates across teams to achieve
objectives and develop own thinking
Actively collaborates across teams to achieve
objectives and develop own thinking
·
Proactive in providing and seeking support from
team members
Proactive in providing and seeking support from
team members
Leading and motivating people: Manages own development and
seeks opportunities
seeks opportunities
·
Actively manages own development and performance
positively
Actively manages own development and performance
positively
·
Learns lessons from successes and failures
Learns lessons from successes and failures
·
Seeks and explores opportunities within Malaria
Consortium which develop skills and expertise
Seeks and explores opportunities within Malaria
Consortium which develop skills and expertise
Flexibility/ adaptability: Recognizes own stress levels and
adapts
adapts
·
Recognises limitations and take steps to manage
any resulting pressure or stress
Recognises limitations and take steps to manage
any resulting pressure or stress
·
Remains focused on objectives and goal in a
rapidly changing environment
Remains focused on objectives and goal in a
rapidly changing environment
·
Takes responsibility for own work and for the
impact of own actions
Takes responsibility for own work and for the
impact of own actions
Living the values: Promotes Malaria Consortium values amongst
peers
peers
·
Shows a readiness to promote Malaria
Consortium’s values amongst peers
Shows a readiness to promote Malaria
Consortium’s values amongst peers
·
Promotes ethical and professional behaviour in
line with Malaria Consortium’s values
Promotes ethical and professional behaviour in
line with Malaria Consortium’s values
Strategic planning and thinking and sector awareness: Manages
own workload effectively
own workload effectively
·
Plans and manages own workload effectively
Plans and manages own workload effectively
·
Is familiar with Malaria Consortium’s mission
and current strategic plan.
Is familiar with Malaria Consortium’s mission
and current strategic plan.
·
Understands own contribution to Malaria
Consortium’s objectives
Understands own contribution to Malaria
Consortium’s objectives
How to Apply:
All interested applicants are encouraged to apply online at the web
link below.
link below.
Deadline: 2nd December
2016 by 11:59 pm
2016 by 11:59 pm
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