Fresher Cashier Jobs – United States U.S Peace Corps

Job Title:        Cashier
Organization: U.S. Peace
Corps
Duty Station: Kampala,
Uganda
Report to: Deputy Director
of Management and Operations (DDMO)
Vacancy Announcement No.:
2016-016
About Peace Corps:
The U.S. Peace Corps is an international autonomous agency of the US
Government with operations in over 65 countries. It operates in Uganda by the
invitation of the Government of Uganda. Peace Corps Uganda has a memorandum of
understanding with government ministries that outline broad areas of agreement
of cooperation regarding the work of Peace Corps Volunteers in Uganda.
Volunteers are assigned to government and non-government agencies and
organizations, community based organizations, universities, colleges and
schools who partner to enable Volunteers to provide capacity building in
Education, Health and Community Agribusiness. Peace Corps also aims to build
cultural understanding between Americans and Ugandans.
Job Summary: The Cashier will
serve as a principal “Class B” Cashier and performs the full range of
cashiering work on a full time basis, in compliance with Peace Corps
regulations. S/he handles financial transactions (collections, disbursements,
etc) to Trainees, Volunteers, staff and vendors from the imprest fund via the
Peace Corps accounting system (FORPOST). The Cashier ensures that the fund is
properly maintained.
Key Duties and
Responsibilities: 
·        
The jobholder will make timely disbursements and
receives collections, based on proper approval and certification of vouchers.
Process payments out of and receipts to IMPREST fund for weekly submission of
Bureau Voucher (BVs) reports to Peace Corps HQ (Certifying Officer & FMO).
Verifies the correctness of all receipts prior to disbursement in accordance
with Foreign Affairs Manual (FAM) and Peace Corps regulations.
·        
Carry out daily routine reconciliation of
imprest funds and submit a 365 and Cash advance report to the DMO. Update by
filing records in Cashier – safe files accordingly ( daily ) as per the lines
on the 365 report. Keep separate files for Paid voucher/sub-vouchers, interim
and sub-cashier advances, Cash on hand, Collections, deposits and replenishment
checks on hand and In transit – Shillings and dollars inside the safe . Currencies
must at all time be kept separate. The files for the different currencies must
also be kept separate.
·        
Ensure that the cashier accountability level is
maintained and replenishment requests are submitted on time i.e. by submitting
Bureau Vouchers on time to HQ weekly or frequently as the demand requires
during peak periods at post. (The turn over time is 2 weeks)
·        
Update and maintain records in a quality and
efficient manner and as directed by USDO Cashier regulations Handbook. All
sub-voucher accountability sent to HQ – Certifying Officer (weekly) need to be
photocopied and filed in case they get lost in transit, the photocopies are
used.
·        
The Cashier is personally accountable and
responsible for the safeguarding, control, disbursement and accountability of
the imprest fund until proper and acceptable accounting is made to the
Disbursing Officer who advanced the funds. Ensure the safe is properly locked
and the Cashier office door.
·        
The Cashier ensures that Cash advances to all
Sub-cashiers (Program, Medical and PST Training sub-cashiers) are accurately
accounted for.
·        
Maintains up-to-date knowledge of the FORPOST
accounting system and procedures associated with this accounting system.
·        
The incumbent will ensure cash advances are ONLY
issued after DMO has approved and signed the respective cash requesting
documents to the authorized persons, for approved activities. Accountability
for cash advance is expected to be submitted after 2 working days.
·        
Collect and Receive imprest replenishment funds
by EFT from Citi Bank- Kampala – for both Cashier Shillings and Dollar
Accounts.
·        
Reconcile in FORPOST immediately receipt of
replenishment funds transferred by USDO to Citibank – Kampala from both the
Shillings and Dollar accounts.
·        
Ensure that the rules and procedures established
by laws and regulations as per Cashier User Guide and any special instructions
issued by the Fiscal Services Branch or the Disbursing Office are adhered to.
·        
ACDC report from HQ is reconciled in FORPOST
first thing on Monday.
·        
Act as the official collections officer at post,
develops sustainable collections procedures in line with imprest collections
procedures and Peace Corps accounting system.
·        
Ready for Cash count with DMO or CD any time
required and report submitted to in CGF FSTO Paris Cashier Supervisor each
month.
Qualifications, Skills and
Experience: 
·        
The ideal candidate for the Unites States Peace
Corps Cashier job opportunity must hold a University Degree or technical
diploma in accounting, finance or related field.
·        
At
least two years progressively responsible experience in accounting, cashiering
or book keeping in a fast paced work environment.
·        
Broad
working knowledge of financial transactions and accounting / bookkeeping
vocabulary at a level sufficient to read and understand USG, Peace Corps regulations,
policies and procedures.
·        
Proven
ability to work independently, high level of honesty and integrity; courtesy,
promptness and deference to customers; time management, attention to detail and
ability to maintain a well-organized office.
·        
Excellent computer skills; the use of internet,
Microsoft office especially excel spreadsheets, must be comfortable enough with
computers to catch on quickly to new software implementations.
·        
Demonstrated ability to work in a high volume
productivity environment and handle issues promptly as required.
·        
Excellent interpersonal skills.
·        
The person must feel comfortable working
collaboratively with colleagues from multicultural backgrounds.
·        
Must be legally able to work in Uganda.
·        
Language
proficiency:
Level IV
English ability (good working knowledge).
How to Apply:
All suitably qualified and interested candidates are encouraged to send
their electronic applications with a Word formatted letter of interest, resume,
names and contact information for three references to
applications@ug.peacecorps.gov
Please clearly indicate your name and the position applied for on the
subject line of the cover email as well as on all the attachments: For example
“Katungu Bonita_ Cashier” for the Cashier Position. Do not write any other
words in the subject line of your mail. Submitted documents become the property
of the Peace Corps and will not be returned.
NB: If called for an
interview, you will be expected to bring a reference letter from your area
Local Council (LC1) as well as your academic credentials. 
Deadline: 14th November 2016
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