Job Title: Administrative Clerk
Organization: International
Organization for Migration (IOM)
Organization for Migration (IOM)
Duty Station: Kampala,
Uganda
Uganda
Job Grade: G-3
Reports to: Senior Project
Assistant SSCoS
Assistant SSCoS
Ref: SVN: 07/10/016
About Us:
The International Organization for Migration (IOM), established in
1951, is the leading international intergovernmental organization dealing with
migration. IOM works to help ensure the
orderly and humane management of migration, to promote international cooperation
on migration issues, to assist in the search for practical solutions to
migration problems and to provide humanitarian assistance to migrants in need,
including refugees and internally displaced people.
1951, is the leading international intergovernmental organization dealing with
migration. IOM works to help ensure the
orderly and humane management of migration, to promote international cooperation
on migration issues, to assist in the search for practical solutions to
migration problems and to provide humanitarian assistance to migrants in need,
including refugees and internally displaced people.
About SSCoS Project:
IOM is implementing the project “Strengthening Social cohesion and
community stabilization in slum populations”. The project aims to address the
root causes of inter communal conflict in slum populations by addressing
sources of grievances and by strengthening community cohesion around shared
development assets. The project will provide employment opportunities and basic
local services, as well as preventing conflict in marginalized communities in
urban slums of Uganda.
community stabilization in slum populations”. The project aims to address the
root causes of inter communal conflict in slum populations by addressing
sources of grievances and by strengthening community cohesion around shared
development assets. The project will provide employment opportunities and basic
local services, as well as preventing conflict in marginalized communities in
urban slums of Uganda.
Key Duties and
Responsibilities:
Responsibilities:
·
Offer clerical assistance in the day-to-day
finance and administrative support to the implementing partner including
administrative, financial and logistical support, to support timely
implementation of project activities;
Offer clerical assistance in the day-to-day
finance and administrative support to the implementing partner including
administrative, financial and logistical support, to support timely
implementation of project activities;
·
Maintain and update filing systems for project
documents;
Maintain and update filing systems for project
documents;
·
The incumbent will draft routine correspondences
The incumbent will draft routine correspondences
·
Provide logistical assistance to the project
manager and the project team in the organization of meetings, trainings and
workshops. Liaise with relevant stakeholders to coordinate the attendance of
relevant officials at meetings, trainings and workshops;
Provide logistical assistance to the project
manager and the project team in the organization of meetings, trainings and
workshops. Liaise with relevant stakeholders to coordinate the attendance of
relevant officials at meetings, trainings and workshops;
·
Prepare, submit, and follows up on
payment/purchase requests, funds transfers relevant to the project;
Prepare, submit, and follows up on
payment/purchase requests, funds transfers relevant to the project;
·
Perform any other duties as assigned by the
supervisor.
Perform any other duties as assigned by the
supervisor.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the International Organization
for Migration IOM Administrative Clerk job placement should hold a High School
Degree/ Certificate with 3 years’ experience or Diploma/ Certificate with one
year of experience in Business Administration.
The ideal candidate for the International Organization
for Migration IOM Administrative Clerk job placement should hold a High School
Degree/ Certificate with 3 years’ experience or Diploma/ Certificate with one
year of experience in Business Administration.
·
A minimum of three years (one year for applicants
with Bachelor’s Degree) of relevant experience in a similar capacity.
A minimum of three years (one year for applicants
with Bachelor’s Degree) of relevant experience in a similar capacity.
·
Relevant experience working with and providing
support to community based organizations;
Relevant experience working with and providing
support to community based organizations;
·
Understanding of grants management;
Understanding of grants management;
·
Previous exposure and experience working with
youth;
Previous exposure and experience working with
youth;
·
Excellent organizational, communication and
report writing skills;
Excellent organizational, communication and
report writing skills;
·
Computer literacy i.e. proficiency with
Microsoft Office applications (Word, excel, power point);
Computer literacy i.e. proficiency with
Microsoft Office applications (Word, excel, power point);
·
Demonstrates ability to take initiative, work in
a team and work with minimal supervision.
Demonstrates ability to take initiative, work in
a team and work with minimal supervision.
·
Languages: English (fluent). Working
knowledge of other UN languages is an added advantage.
Languages: English (fluent). Working
knowledge of other UN languages is an added advantage.
Personal Competencies:
Behavioral Competencies:
·
Accountability–Follows all
relevant procedures, processes, and policies; Meets deadline, cost, and quality
requirements for outputs; Monitors own work to correct errors
Accountability–Follows all
relevant procedures, processes, and policies; Meets deadline, cost, and quality
requirements for outputs; Monitors own work to correct errors
·
Client Orientation – works
effectively well with client and stakeholders; Effectively interfaces with
government officials of appropriate level on matters related to substantive
migration issues and the work of IOM
Client Orientation – works
effectively well with client and stakeholders; Effectively interfaces with
government officials of appropriate level on matters related to substantive
migration issues and the work of IOM
·
Continuous Learning –
promotes continuous learning for self and others; Demonstrates interest in
improving relevant skills; Demonstrates interest in acquiring skills relevant
to other functional areas
Continuous Learning –
promotes continuous learning for self and others; Demonstrates interest in
improving relevant skills; Demonstrates interest in acquiring skills relevant
to other functional areas
·
Communication – listens and
communicates clearly, adapting delivery to the audience; Writes clearly and
effectively, adjusting wording to the intended audience
Communication – listens and
communicates clearly, adapting delivery to the audience; Writes clearly and
effectively, adjusting wording to the intended audience
·
Creativity and Initiative –
actively seeks new ways of improving programmes or services; Actively seeks new
ways of improving programmes or services ; Proactively develops new ways to
resolve problems
Creativity and Initiative –
actively seeks new ways of improving programmes or services; Actively seeks new
ways of improving programmes or services ; Proactively develops new ways to
resolve problems
·
Leadership and Negotiation –
develops effective partnerships with internal and external stakeholders;
Convinces others to share resources
Leadership and Negotiation –
develops effective partnerships with internal and external stakeholders;
Convinces others to share resources
·
Planning and Organizing –
plans work, anticipates risks, and sets goals within area of responsibility;
Identifies risks and makes contingency plans; Adjusts priorities and plans to
achieve goals; Allocates appropriate times and resources for own work and that
of team members
Planning and Organizing –
plans work, anticipates risks, and sets goals within area of responsibility;
Identifies risks and makes contingency plans; Adjusts priorities and plans to
achieve goals; Allocates appropriate times and resources for own work and that
of team members
·
Professionalism – displays mastery of subject matter;
Effectively applies knowledge of migration issues within organizational
context; Persistent, calm, and polite in the face of challenges and stress
Professionalism – displays mastery of subject matter;
Effectively applies knowledge of migration issues within organizational
context; Persistent, calm, and polite in the face of challenges and stress
·
Teamwork – contributes to a
collegial team environment; incorporates gender related needs, perspectives,
concerns and promotes equal gender participation; Contributes to, and follows
team objectives; Seeks input and feedback from others
Teamwork – contributes to a
collegial team environment; incorporates gender related needs, perspectives,
concerns and promotes equal gender participation; Contributes to, and follows
team objectives; Seeks input and feedback from others
·
Technological Awareness –
displays awareness of relevant technological solutions; Proactively identifies
and advocates for cost-efficient technology solutions
Technological Awareness –
displays awareness of relevant technological solutions; Proactively identifies
and advocates for cost-efficient technology solutions
Technical Competencies: Effectively applies knowledge of
migration issues within organizational context
migration issues within organizational context
How to Apply:
All suitably qualified and interested candidates should send their
updated resumes, evidence of previous works and three references electronically
to [email protected]
updated resumes, evidence of previous works and three references electronically
to [email protected]
NOTE:
·
Please include the POSITION TITLE in the subject
line of the email and ensure to send your attachments as one document in PDF
and the title of your attachment should be your full names
Please include the POSITION TITLE in the subject
line of the email and ensure to send your attachments as one document in PDF
and the title of your attachment should be your full names
·
If you receive a notification of non-delivery of
your email, please forward your application to [email protected]
If you receive a notification of non-delivery of
your email, please forward your application to [email protected]
Deadline: 10th
November, 2016
November, 2016
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