Fresher Administrative Clerk Jobs – International Organization for Migration (IOM)

Job Title:     Administrative Clerk
Organization: International
Organization for Migration (IOM)
Duty Station: Kampala,
Uganda
Job Grade: G-3
Reports to: Senior Project
Assistant SSCoS
Ref: SVN: 07/10/016
About Us:
The International Organization for Migration (IOM), established in
1951, is the leading international intergovernmental organization dealing with
migration.  IOM works to help ensure the
orderly and humane management of migration, to promote international cooperation
on migration issues, to assist in the search for practical solutions to
migration problems and to provide humanitarian assistance to migrants in need,
including refugees and internally displaced people.
About SSCoS Project:
IOM is implementing the project “Strengthening Social cohesion and
community stabilization in slum populations”. The project aims to address the
root causes of inter communal conflict in slum populations by addressing
sources of grievances and by strengthening community cohesion around shared
development assets. The project will provide employment opportunities and basic
local services, as well as preventing conflict in marginalized communities in
urban slums of Uganda.
Key Duties and
Responsibilities: 
·        
Offer clerical assistance in the day-to-day
finance and administrative support to the implementing partner including
administrative, financial and logistical support, to support timely
implementation of project activities;
·        
Maintain and update filing systems for project
documents;
·        
The incumbent will draft routine correspondences
·        
Provide logistical assistance to the project
manager and the project team in the organization of meetings, trainings and
workshops. Liaise with relevant stakeholders to coordinate the attendance of
relevant officials at meetings, trainings and workshops;
·        
Prepare, submit, and follows up on
payment/purchase requests, funds transfers relevant to the project;
·        
Perform any other duties as assigned by the
supervisor.



Qualifications, Skills and
Experience:
·        
The ideal candidate for the International Organization
for Migration IOM Administrative Clerk job placement should hold a High School
Degree/ Certificate with 3 years’ experience or Diploma/ Certificate with one
year of experience in Business Administration.
·        
A minimum of three years (one year for applicants
with Bachelor’s Degree) of relevant experience in a similar capacity.
·        
Relevant experience working with and providing
support to community based organizations;
·        
Understanding of grants management;
·        
Previous exposure and experience working with
youth;
·        
Excellent organizational, communication and
report writing skills;
·        
Computer literacy i.e. proficiency with
Microsoft Office applications (Word, excel, power point);
·        
Demonstrates ability to take initiative, work in
a team and work with minimal supervision.
·        
Languages: English (fluent). Working
knowledge of other UN languages is an added advantage.
Personal Competencies:
Behavioral Competencies:
·        
AccountabilityFollows all
relevant procedures, processes, and policies; Meets deadline, cost, and quality
requirements for outputs; Monitors own work to correct errors
·        
Client Orientation – works
effectively well with client and stakeholders; Effectively interfaces with
government officials of appropriate level on matters related to substantive
migration issues and the work of IOM
·        
Continuous Learning
promotes continuous learning for self and others; Demonstrates interest in
improving relevant skills; Demonstrates interest in acquiring skills relevant
to other functional areas
·        
Communication listens and
communicates clearly, adapting delivery to the audience; Writes clearly and
effectively, adjusting wording to the intended audience
·        
Creativity and Initiative
actively seeks new ways of improving programmes or services; Actively seeks new
ways of improving programmes or services ; Proactively develops new ways to
resolve problems
·        
Leadership and Negotiation
develops effective partnerships with internal and external stakeholders;
Convinces others to share resources
 
·        
Planning and Organizing
plans work, anticipates risks, and sets goals within area of responsibility;
Identifies risks and makes contingency plans; Adjusts priorities and plans to
achieve goals; Allocates appropriate times and resources for own work and that
of team members
·        
Professionalism –  displays mastery of subject matter;
Effectively applies knowledge of migration issues within organizational
context; Persistent, calm, and polite in the face of challenges and stress
·        
Teamwork – contributes to a
collegial team environment; incorporates gender related needs, perspectives,
concerns and promotes equal gender participation; Contributes to, and follows
team objectives; Seeks input and feedback from others
·        
Technological Awareness
displays awareness of relevant technological solutions; Proactively identifies
and advocates for cost-efficient technology solutions
Technical Competencies: Effectively applies knowledge of
migration issues within organizational context
How to Apply:
All suitably qualified and interested candidates should send their
updated resumes, evidence of previous works and three references electronically
to hruganda@iom.int
NOTE:
·        
Please include the POSITION TITLE in the subject
line of the email and ensure to send your attachments as one document in PDF
and the title of your attachment should be your full names
·        
If you receive a notification of non-delivery of
your email, please forward your application to iomkampala@iom.int
Deadline: 10th
November, 2016
For more of the latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline




Leave a Reply

Your email address will not be published. Required fields are marked *