Financial Management Specialist Employment Opportunity – Ministry of Finance, Planning and Economic Development (MOFPED)




Organisation: Ministry of
Finance, Planning and Economic Development (MOFPED)
Project Name: The Third
Financial Management and Accountability Programme (FINMAP III)
Duty Station: Kampala,
Uganda
Reports to:  PFM Systems Manager
About US:
The Government of Uganda is implementing the Third Financial Management
and Accountability Programme (FINMAP III) with the primary purpose to
strengthen Public Financial Management (PFM) at all levels of government and
ensure efficient, effective and accountable use of public resources as a basis
for improved service delivery. The overall objective of FINMAP is derived from
the GoU PFM reform strategy for the period from July 2014 to June 2018,
launched in August 2014. In line with the strategy, FINMAP aims to encourage
effective service delivery through reinforcing mechanisms for budget
credibility, compliance and control; and to improve financial management
practices through implementation of automated financial management systems.
FINMAP interventions are implemented at both central and local government
levels through a number of components. The programme also has several
stakeholders, including Development Partners. The implementation of FINMAP III
entails a significant amount of coordination effort at all levels. This
coordination requirement is met through the contracting of Staff to support
specific Programme areas.
The Government of Uganda is implementing the Third Financial Management
and Accountability Programme (FINMAP III) with the primary purpose to
strengthen Public Financial Management (PFM) at all levels of government and ensure
efficient, effective and accountable use of public resources as a basis for
improved service delivery. FINMAP III has been designed within the objectives
of the Accountability Sector, aimed at ensuring value for money,
accountability, compliance with standards, contributing to economic growth, and
improving the quality of service delivery in the public sector in harmony with
the National Development Plan (NDP) and Vision 2040.
Job Summary: The Financial Management
Specialist (FMS) will support the implementation of PFM systems in local
governments. The incumbent will provide technical support to the implementation
of financial management reforms under the Local Governments component of FINMAP
with specific focus on the expansion and consolidation of public financial
management systems across the Government of Uganda.
Key Duties and
Responsibilities:  
·        
The incumbent will provide general technical
assistance to the MOLG to coordinate and guide the implementation of public
financial management reforms under the FINMAP, and in resolving issues
pertaining to financial management and accountability in the course of implementing
the GoU’s Public Financial Management (PFM) reforms.
·        
Readiness: the FMS will assess
readiness for implementation of the IFMS/PFM system in terms of institutional
structures and leadership, staff availability, capacity and skills, state of financial
data, financial management processes and systems (manual or otherwise) and
controls, site infrastructure and power, implementation risks and make very
specific recommendations to address gaps. These weakness and recommendations
shall be discussed with the Local Government Accounting Officer in a meeting
with the PFM Systems Manager and Component Manager.
·        
Project Plan: Review the proposed
IFMS/PFM System Project Plan to ensure inclusions of agreed recommendations in
(2) above
·        
Business Process Alignment: Provide
technical support to review PFM processes and GoU business requirements to
determine any necessary validation or alignment.
·        
Implementation: Continuously review
and actively influence the Project Plan, the training content/materials and
plan, and the Change Management plan to ensure that the weaknesses and
recommendations in (2) above, in the original or modified form, are carried out
and implemented.
·        
Quality Assurance: Carry out quality
review and assurance to the PFM Systems
·        
Implementation phases including but not limited
to the following:
o   Data
collection and conversion
o   Equipment
and solution deployment
o   Site
and infrastructure preparation
o   Testing
scripts and User Acceptance testing
o   Training
(including training materials) and change management
o   Handling
of implementation issues
o   Participation
in implementation teams
·        
Monitoring: the FMS will draw-up a
monitoring framework and periodically monitor and assess the state of
implementation particularly focusing on qualitative improvements; the FMS will
review improvements in institutional capacity and training, overall adaptation
and use of the IFMS/PFM systems, improvements in financial management processes
and systems controls and reporting, and improvements in all aspects of PFM
necessary to meet the overall objectives. Resulting from this process, the FMS
will:
o   Determine
areas that may lag or new areas that require attention and make recommendations
for improvements.
o   Raise
issues (technical or otherwise) that may impede progress.
o   Discuss
findings of the assessment with the Accounting Officer, the PFM Systems Manager
and the Component Manager.
·        
Post Implementation: the FMS will
develop a plan by which the Local Government will gradually take over full
support and MoLG will withdraw its PFM Systems implementation resources. This
should reduce the MALG dependency on the MoLG, increase ownership and allow
MoLG to manage with the limited resources. This plan shall be discussed with the
MALG and approved by Component Manager for implementation. In drawing up this
plan, the FMS will among others:
o   Assess
the state of readiness of the site to take over in terms of staff capacity,
process weakness, etc.
o   Determine
actions and time required to cover the gaps for example in terms of training, staff
recruitment, etc.
o   Determine
work plans and milestones to implement these actions. The work plan shall include
monitoring meetings with the Accounting Officer.
o   Discuss
weaknesses, proposed actions and work plans above with the Local Government Accounting
Officer.
o   Present
proposals to PFM Systems Manager and Component Manager for clearance and share
approved work plan with the Local Government Accounting Officer.
·        
The Exit Plan shall be implemented by the
respective Accounting Officer. The FMS shall help to monitor the implementation
of the agreed exit plan for each of PFM Systems implementation sites, assist in
the resolution of outstanding issues to ensure timely delivery.
·        
Establish professional working relationships
with key personnel in Central and Local
·        
Governments to ensure knowledge transfer and
assist in training and capacity development as considered necessary.
·        
Where necessary, review for quality and
alignment, technical specifications or Terms of reference to be used in the
procurement of PFM related resources.
·        
Guide on resource needs and review or assist in
developing specifications / ToRs for technical resources required to be
procured under MOLG.
·        
Offer technical assistance and expertise in
quality reviews and assist in Capacity building regarding: –
o   Implementation and monitoring of PFM
reforms (including LG PFM systems)
o   Policy pronouncements, reports (including
Treasury Memoranda), presentations (including writing speeches, and
articles, etc)
o   Implementation of policies, procedures and
reporting
·        
Participate
in reviews in adoption of the International Public Sector Accounting
·        
Standards (IPSAS)
·        
Offer technical assistance in the update,
development and documentation of policies and procedures, monitor and keep up
to date with new changes in public financial management (e.g. update LG
regulations and others)
·        
Support GoU in professional development of
accounts and audit staff, quality assurance and review of training strategy and
plan, training materials and resource persons.
·        
Participate in Monitoring and Evaluation process
of PFM reforms implementation process; periodically (quarterly), provide a
technical review and assessment of the PFM program under the FINMAP, and follow
up actions on PFM reviews.
·        
Keenly monitor the implementation of Component
related risk management and sustainability plans under the FINMAP.
·        
Perform such other duties as may be assigned
from time to time within the context of the
·        
GoU PFM reform program.
Qualifications, Skills and
Experience:  
·        
The applicant should hold a basic degree in
Bachelor of Commerce, Accounting, Finance, Statistics and Economics and must be
a professionally qualified accountant with full membership of a professional accounting
body.
·        
Possession of a post graduate qualification in a
related discipline.
·        
At least six years professional accounting
experience with a reputable organization is required.
·        
Mentoring and training skills experience
necessary.
·        
Excellent inter-personal, demonstrated ability
to work in a team and communication skills will be necessary.
·        
A sound operating knowledge of computers is
essential, as well as working knowledge of automated financial management
systems.
·        
Previous experience in public sector financial
management; experience in design and implementation and/or working with
automated financial management information systems; and proven experience in
consulting assignments will be an added advantage.
How to Apply:
All candidates should send their applications, updated CVs and copies
of academic certificates should be addressed and submitted to the address
below. Envelopes should have clear reference to the job applied for. Send to:
The Programme Coordinator,
The Third Financial Management and Accountability Programme (FINMAP
III),
Ministry of Finance, Planning & Economic Development Finance
Building; 3rd Floor, Room 3.4 Plot 2/12 Apollo Kaggwa Road P 0 Box 8147,
Kampala. Uganda.
Email to:
finmap@finance.go.ug
Deadline: 9th
December 2016 by 17:00hrs

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