Job Title: Finance Officer
Organisation: African
Prisons Project (APP)
Prisons Project (APP)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Finance Manager
About US:
The African Prisons Project is an international non-profit organization
that works to restore dignity and hope to prisoners across Africa. APP works
holistically to change the way that criminal justice issues are addressed in
the countries in which we work and empower prisoners to drive positive change.
We work with Prison Service leaders who wish to develop services and policies
in line with our mission and welcome our support. We pursue these changes in a
two pronged approach. Firstly, by focusing on rising stars and senior
management of the prison services, providing them with the skills needed to
reform and improve prison systems. Secondly, by providing scholarships and
training to prisoners and prisons staff pursuing legal degrees or diplomas
through distance learning programmes, to support them act as educators and
legal advisers to prisoners and to then take this knowledge of the law to the
poorest communities upon release.
that works to restore dignity and hope to prisoners across Africa. APP works
holistically to change the way that criminal justice issues are addressed in
the countries in which we work and empower prisoners to drive positive change.
We work with Prison Service leaders who wish to develop services and policies
in line with our mission and welcome our support. We pursue these changes in a
two pronged approach. Firstly, by focusing on rising stars and senior
management of the prison services, providing them with the skills needed to
reform and improve prison systems. Secondly, by providing scholarships and
training to prisoners and prisons staff pursuing legal degrees or diplomas
through distance learning programmes, to support them act as educators and
legal advisers to prisoners and to then take this knowledge of the law to the
poorest communities upon release.
Job Summary: The Finance
Officer will provide support in the financial functions for Uganda Office
including, Financial duties which ensure that the organisation maintains a
robust and transparent status.
Officer will provide support in the financial functions for Uganda Office
including, Financial duties which ensure that the organisation maintains a
robust and transparent status.
Key Duties and
Responsibilities:
Responsibilities:
·
Ensure all requisitions, payment vouchers are
prepared accurately in a timely manner and are reconciled to the budgeted
payments.
Ensure all requisitions, payment vouchers are
prepared accurately in a timely manner and are reconciled to the budgeted
payments.
·
Book keeping including:
Book keeping including:
o Assist
in the preparation of monthly statements
in the preparation of monthly statements
o Assist
in updating and maintaining of all grants budgets and financial reports on
monthly, Quarterly and Annually
in updating and maintaining of all grants budgets and financial reports on
monthly, Quarterly and Annually
o Picking
and delivery of APP’s documents to and from the bank
and delivery of APP’s documents to and from the bank
·
Assist on transfer of Kenya Office cash funds
and ensure intercountry account is reconciled; investigate differences and
report exceptions; ensure that agreed procedure is followed.
Assist on transfer of Kenya Office cash funds
and ensure intercountry account is reconciled; investigate differences and
report exceptions; ensure that agreed procedure is followed.
·
Statutory tax payments including PAYE,NSSF ,WHT,
Local Service Tax among others
Statutory tax payments including PAYE,NSSF ,WHT,
Local Service Tax among others
·
In charge of petty cash management
In charge of petty cash management
·
Timely Payment processing within budget lines
Timely Payment processing within budget lines
·
Proper filling of finance documents
Proper filling of finance documents
·
Assist in ensuring a proper procurement system
in place and ensure that this system is followed.
Assist in ensuring a proper procurement system
in place and ensure that this system is followed.
·
Updating the Asset Register
Updating the Asset Register
·
Ensure that inter-country accounts are
reconciled, investigate differences and report exceptions or discrepancies; and
ensure agreed protocols and procedures are followed.
Ensure that inter-country accounts are
reconciled, investigate differences and report exceptions or discrepancies; and
ensure agreed protocols and procedures are followed.
Qualifications, Skills and
Experience:
Experience:
·
The applicant for the African Prisons Project
(APP) Finance Officer job placement should preferably hold a Bachelor’s degree
in accountancy or commerce or a related field
The applicant for the African Prisons Project
(APP) Finance Officer job placement should preferably hold a Bachelor’s degree
in accountancy or commerce or a related field
·
At least one completed CPA paper, though more
than one will be an added advantage.
At least one completed CPA paper, though more
than one will be an added advantage.
·
At least three years as an accounts assistant or
accountant of finance officer in a busy
At least three years as an accounts assistant or
accountant of finance officer in a busy
·
organisation.
organisation.
·
Advanced oral and writing skills, and an ability
to present information and arguments clearly; excellent interpersonal skills;
IT skills appropriate to an office or NGO (field) environment.
Advanced oral and writing skills, and an ability
to present information and arguments clearly; excellent interpersonal skills;
IT skills appropriate to an office or NGO (field) environment.
·
Experience in dealing with government officials
and an ability to work consultatively within democratic structures; sympathy
with the aims, objectives and academic values at the highest levels having a
commitment to the highest possible standards
Experience in dealing with government officials
and an ability to work consultatively within democratic structures; sympathy
with the aims, objectives and academic values at the highest levels having a
commitment to the highest possible standards
·
Proven ability to take initiatives in developing
relationships, initiatives and options for action that might benefit the
charities academic aims
Proven ability to take initiatives in developing
relationships, initiatives and options for action that might benefit the
charities academic aims
·
Excellent interpersonal skills (e.g.;
communication, self-awareness, building trust, questioning and listening,
influencing, assertiveness, problem solving, decision making)
Excellent interpersonal skills (e.g.;
communication, self-awareness, building trust, questioning and listening,
influencing, assertiveness, problem solving, decision making)
·
Good Numerical ability and literate
Good Numerical ability and literate
·
Excellent organisational skills
Excellent organisational skills
·
Attention to detail
Attention to detail
·
Excellent knowledge of Quickbooks and excel is
an added advantage.
Excellent knowledge of Quickbooks and excel is
an added advantage.
·
Disposition and characteristics relevant to the
job.
Disposition and characteristics relevant to the
job.
·
Able to prioritise
Able to prioritise
·
Able to work to deadlines
Able to work to deadlines
·
Able to work on own initiative
Able to work on own initiative
·
Discreet
Discreet
·
Flexible
Flexible
·
Self-motivated
Self-motivated
·
Pro-active Team Worker
Pro-active Team Worker
·
Enthusiastic
Enthusiastic
·
Keep the highest level of integrity.
Keep the highest level of integrity.
How to Apply:
All suitably qualified and interested candidates should send an updated
CV and covering letter to Peter R. Tibigambwa, Country Director, African
Prisons Project via E-mail to, [email protected].
CV and covering letter to Peter R. Tibigambwa, Country Director, African
Prisons Project via E-mail to, [email protected].
NB: Please do not apply
unless you have the right qualifications and experience. This role will be
popular and we will only be reviewing applicants who send us their CV and
covering letter which are no more 3 pages long. We do not need to see
certificates and references at this stage.
unless you have the right qualifications and experience. This role will be
popular and we will only be reviewing applicants who send us their CV and
covering letter which are no more 3 pages long. We do not need to see
certificates and references at this stage.
Deadline: 25th
November, 2016
November, 2016
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