Job Title: Finance and Administration Officer
Organization: Partnership
Africa Canada (PAC)
Africa Canada (PAC)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Finance Director,
Ottawa, Canada
Ottawa, Canada
About Us:
Partnership Africa Canada (PAC) is a global leader in developing
innovative approaches to strengthen natural resource governance in high-risk
and conflict regions. For 30 years, PAC has collaborated with partners to
promote policy dialogue and solutions for sustainable development.
innovative approaches to strengthen natural resource governance in high-risk
and conflict regions. For 30 years, PAC has collaborated with partners to
promote policy dialogue and solutions for sustainable development.
Key Duties and Responsibilities:
·
Follow
existing financial systems including expenses, mileage claims, income and
expenditure records, and processing all payments based on HQ policies and
funding agreements;
Follow
existing financial systems including expenses, mileage claims, income and
expenditure records, and processing all payments based on HQ policies and
funding agreements;
·
Manage
cash flow and prepare monthly bank reconciliation;
Manage
cash flow and prepare monthly bank reconciliation;
·
Maintain
financial and administrative controls and book keeping;
Maintain
financial and administrative controls and book keeping;
·
The incumbent
will develop and monitor budgets;
The incumbent
will develop and monitor budgets;
·
Ensure
financial monitoring of contracts (consultants and partners);
Ensure
financial monitoring of contracts (consultants and partners);
·
Prepare
financial reports on a monthly basis;
Prepare
financial reports on a monthly basis;
·
Examine
travel expenses and financial reports of staff, and contractors ensuring
compliance with requirements;
Examine
travel expenses and financial reports of staff, and contractors ensuring
compliance with requirements;
·
Provide
help in preparing financial statements and other documents for audits if
needed;
Provide
help in preparing financial statements and other documents for audits if
needed;
·
Arrange
travel, including the booking of flights and hotels for staff during visits
to the region, as well as stakeholders and partners during trainings and other
events;
Arrange
travel, including the booking of flights and hotels for staff during visits
to the region, as well as stakeholders and partners during trainings and other
events;
·
Order
and purchase office equipment and supplies in accordance with procurement
policies;
Order
and purchase office equipment and supplies in accordance with procurement
policies;
·
Maintain
inventories of supplies and equipment;
Maintain
inventories of supplies and equipment;
·
Regularly
monitor vacation and sick leave records, and ensure that employee weekly
time sheets are properly completed;
Regularly
monitor vacation and sick leave records, and ensure that employee weekly
time sheets are properly completed;
·
Manage
employee leave (Vacation, Sick Leave, and other);
Manage
employee leave (Vacation, Sick Leave, and other);
·
Put
in place a Health insurance package for staff based on Ugandan’s labor law;
Put
in place a Health insurance package for staff based on Ugandan’s labor law;
·
Prepare
payroll for staff and ensure all government taxes and obligation are
paid on a monthly basis;
Prepare
payroll for staff and ensure all government taxes and obligation are
paid on a monthly basis;
·
Put
in place vendor agreement for procurement;
Put
in place vendor agreement for procurement;
·
Perform
other finance and administrative tasks as required.
Perform
other finance and administrative tasks as required.
Qualifications, Skills and
Experience:
Experience:
·
The ideal
candidate should preferably hold a University degree in accounting, finance,
administration or equivalent.
The ideal
candidate should preferably hold a University degree in accounting, finance,
administration or equivalent.
·
At least
five years of relevant work experience.
At least
five years of relevant work experience.
·
Prior
work experience in a non-governmental organization and an understanding of
African development issues would be an asset.
Prior
work experience in a non-governmental organization and an understanding of
African development issues would be an asset.
·
Previous
exposure and experience providing finance and administrative support,
preferably to a non-governmental organization.
Previous
exposure and experience providing finance and administrative support,
preferably to a non-governmental organization.
·
Experience
working within and applying Ugandan legislation applicable to NGO’s as well as
the tax laws of the Uganda Revenue Authority, is an asset.
Experience
working within and applying Ugandan legislation applicable to NGO’s as well as
the tax laws of the Uganda Revenue Authority, is an asset.
·
Excellent
computer skills, particularly with Excel and an accounting system.
Excellent
computer skills, particularly with Excel and an accounting system.
·
Demonstrated
experience with Sage 50 is an asset.
Demonstrated
experience with Sage 50 is an asset.
·
Excellent
communication, with verbal and written English essential. Swahili or French is
an asset.
Excellent
communication, with verbal and written English essential. Swahili or French is
an asset.
·
Keen attention
to detail and accuracy.
Keen attention
to detail and accuracy.
·
Demonstrated
time management abilities, multitasking, and planning.
Demonstrated
time management abilities, multitasking, and planning.
·
Demonstrated
ability to work cohesively as part of a team, experience having worked with
international teams is an asset.
Demonstrated
ability to work cohesively as part of a team, experience having worked with
international teams is an asset.
·
Applicants must be Ugandan citizens, or
Ugandan-based with legal status to work in Uganda.
Applicants must be Ugandan citizens, or
Ugandan-based with legal status to work in Uganda.
How to Apply:
All suitably qualified and interested candidates should send the following
via Email to [email protected]:
via Email to [email protected]:
·
A cover letter explaining your interest in the
position
A cover letter explaining your interest in the
position
·
An updated resume/curriculum vitae
An updated resume/curriculum vitae
·
The completed Supplementary Information Form, download
here
The completed Supplementary Information Form, download
here
Deadline: 21st November,
2016
2016
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