Job Title: Country Program Director
Organisation: African
Initiatives for Relief and Development (AIRD)
Initiatives for Relief and Development (AIRD)
Funding Source: United
Nations High Commissioner for Refugees (UNHCR)
Nations High Commissioner for Refugees (UNHCR)
Duty Station: Kampala, Uganda
About US:
African Initiatives for Relief and Development (AIRD) is a
non-governmental, non-political, non-religious and non-profit making
organization with the main aim of protecting and seeking durable solutions for
Refugees and IDPs in Africa in partnership with UNHCR, the UN refugee agency.
non-governmental, non-political, non-religious and non-profit making
organization with the main aim of protecting and seeking durable solutions for
Refugees and IDPs in Africa in partnership with UNHCR, the UN refugee agency.
Job Summary: The Country
Program Director will take overall responsibility for the strategic leadership
and direction of the Programme to achieve the organizational vision, mission
and objectives. The incumbent represents AIRD with government, Local and
international NGOs. He/she will take a leading role in developing, overseeing
implementation, reviewing and monitoring of the operation strategy. The CPD is
responsible for developing new programming initiatives, new partnerships and
maintaining existing partnerships and actively lead key phases of ongoing
programs including phase out.
Program Director will take overall responsibility for the strategic leadership
and direction of the Programme to achieve the organizational vision, mission
and objectives. The incumbent represents AIRD with government, Local and
international NGOs. He/she will take a leading role in developing, overseeing
implementation, reviewing and monitoring of the operation strategy. The CPD is
responsible for developing new programming initiatives, new partnerships and
maintaining existing partnerships and actively lead key phases of ongoing
programs including phase out.
Key Duties and
Responsibilities:
Responsibilities:
·
Represents AIRD in country and oversees all AIRD
operations in the country
Represents AIRD in country and oversees all AIRD
operations in the country
·
Represent AIRD in all meetings with relevant
partners in consultation with the Country Management Team (CMT) and/or the CEO
Represent AIRD in all meetings with relevant
partners in consultation with the Country Management Team (CMT) and/or the CEO
·
Ensures that a strong and functional
participatory management system is in place.
Ensures that a strong and functional
participatory management system is in place.
·
Ensure the full and proper implementation of
AIRDs 7 SOPs
Ensure the full and proper implementation of
AIRDs 7 SOPs
·
Work closely with CEO and IPM to implement
strategic plan including but not limited to the diversification of partners and
sectors
Work closely with CEO and IPM to implement
strategic plan including but not limited to the diversification of partners and
sectors
·
Takes all necessary measures to motivate staffs
and build strong team spirit atall levels
Takes all necessary measures to motivate staffs
and build strong team spirit atall levels
·
Manages and supervises directly the works of the
CMT including the Finance and Administration Manager along with Operations
Manager and train all AIRD staff on the code of conduct
Manages and supervises directly the works of the
CMT including the Finance and Administration Manager along with Operations
Manager and train all AIRD staff on the code of conduct
·
Prepares project proposals and budgets with CMT
for the entire operations and upon approval by the CEO, negotiate with the
relevant financing partners
Prepares project proposals and budgets with CMT
for the entire operations and upon approval by the CEO, negotiate with the
relevant financing partners
·
Build and maintain good relationships with all
partners and potential donors in the area of operation
Build and maintain good relationships with all
partners and potential donors in the area of operation
·
Develop proposals to different donors and
financiers to acquire additional projects within and out of the country of
operations in consultation with and approval by the CEO
Develop proposals to different donors and
financiers to acquire additional projects within and out of the country of
operations in consultation with and approval by the CEO
·
Ensure all operations reports are submitted to
the relevant donors/financiers in time and in line with the sub agreements
signed
Ensure all operations reports are submitted to
the relevant donors/financiers in time and in line with the sub agreements
signed
·
Manage all project activities and be the main
contact point for the donor and the field staff
Manage all project activities and be the main
contact point for the donor and the field staff
·
Ensure project activities comply with the
policies and regulations of the donor organization
Ensure project activities comply with the
policies and regulations of the donor organization
·
Responsible for overseeing the development and
execution of project deliverables, lead project planning, budgeting, action
plans and monitoring processes
Responsible for overseeing the development and
execution of project deliverables, lead project planning, budgeting, action
plans and monitoring processes
·
Responsible for submitting activity reports,
meeting minutes and financial reports on regular basis to the donor
Responsible for submitting activity reports,
meeting minutes and financial reports on regular basis to the donor
·
Oversee the preparation and submission of annual
activity-based project budgets as well as monthly and quarterly financial
reports and sending of new funding requests
Oversee the preparation and submission of annual
activity-based project budgets as well as monthly and quarterly financial
reports and sending of new funding requests
·
Lead and motivate the project team and monitor
project activities and project expenditure and coordinate work with consultants
and volunteers in the project
Lead and motivate the project team and monitor
project activities and project expenditure and coordinate work with consultants
and volunteers in the project
·
Ensures close collaboration and coordination
with cooperating partners to guarantee smooth implementation of activities and
achievement of results as specified in grant agreements
Ensures close collaboration and coordination
with cooperating partners to guarantee smooth implementation of activities and
achievement of results as specified in grant agreements
·
Employs resourcefulness in project design,
implementation and monitoring. Trouble shoots project problems. Identifies and
implements creative solutions
Employs resourcefulness in project design,
implementation and monitoring. Trouble shoots project problems. Identifies and
implements creative solutions
Administrative Duties:
·
Ensuring that standard procedures are maintained
in accordance with the project regulations, the staff contracts and the labour
law of the country
Ensuring that standard procedures are maintained
in accordance with the project regulations, the staff contracts and the labour
law of the country
·
Supervising the work of the different sector
heads via the Operations and Admin/Finance Managers
Supervising the work of the different sector
heads via the Operations and Admin/Finance Managers
·
Ensuring that the necessary national manpower,
in line with the allocated budgets and in consultation with the CMT, is placed
in time
Ensuring that the necessary national manpower,
in line with the allocated budgets and in consultation with the CMT, is placed
in time
·
Ensuring that all national staffs are issued
timely with letters of appointments, contracts, job descriptions & ID cards
Ensuring that all national staffs are issued
timely with letters of appointments, contracts, job descriptions & ID cards
·
Approving In consultation with the CMT and
Sub-Office Managers, leave applications for expats
Approving In consultation with the CMT and
Sub-Office Managers, leave applications for expats
·
Ensuring that staff performance evaluations are
conducted annually before end of December each year
Ensuring that staff performance evaluations are
conducted annually before end of December each year
·
Ensuring all staff salaries and benefits are
cleared in time
Ensuring all staff salaries and benefits are
cleared in time
Finance & Program Duties:
·
Ensuring that the CEO has timely & accurate
information regarding the budget utilizations and balances of the project
Ensuring that the CEO has timely & accurate
information regarding the budget utilizations and balances of the project
·
Ensuring that regular financial reports are
submitted to UNHCR after an endorsement by the CEO and as per the UNHCR
regulations
Ensuring that regular financial reports are
submitted to UNHCR after an endorsement by the CEO and as per the UNHCR
regulations
·
Responsible for monitoring the operations cash
flow and the budget utilization
Responsible for monitoring the operations cash
flow and the budget utilization
·
Ensuring Staff salaries and all other staff
taxes are paid in accordance with the countries labor law (i.e. Uganda NSSF,
PAYE), Group Accident insurance, medical insurance and security etc are paid
timely and in accordance to the provisions of the budgets and the contracts
Ensuring Staff salaries and all other staff
taxes are paid in accordance with the countries labor law (i.e. Uganda NSSF,
PAYE), Group Accident insurance, medical insurance and security etc are paid
timely and in accordance to the provisions of the budgets and the contracts
·
Ensuring all financial payments are as
stipulated in the project documents
Ensuring all financial payments are as
stipulated in the project documents
·
Approve financial documents before payment to a
limit of 40,000 USD or equivalent per payment or seek the approval of the CEO
if more
Approve financial documents before payment to a
limit of 40,000 USD or equivalent per payment or seek the approval of the CEO
if more
·
Ensure that internal audits are carried out
regularly are confirm that external audit requirements are fulfilled at all
times
Ensure that internal audits are carried out
regularly are confirm that external audit requirements are fulfilled at all
times
·
Counter checking are verifying Bank reconciliations
every month.
Counter checking are verifying Bank reconciliations
every month.
·
Ensure that the trial balances for both local
and foreign currencies are made every month
Ensure that the trial balances for both local
and foreign currencies are made every month
·
Preparation of Project work plans and follow up
executions in the field in coordination with the CMT
Preparation of Project work plans and follow up
executions in the field in coordination with the CMT
·
Coordinate and lead preparation of project documents
and budgets and negotiations with funding organizations upon approval by the
CEO
Coordinate and lead preparation of project documents
and budgets and negotiations with funding organizations upon approval by the
CEO
·
Preparing and analyzing Project Proposals and
consulting the CEO with recommendations.
Preparing and analyzing Project Proposals and
consulting the CEO with recommendations.
·
Ensure that routine and extraordinary Reports
are prepared and submitted intime to the AIRD Head Office & UNHCR as
required
Ensure that routine and extraordinary Reports
are prepared and submitted intime to the AIRD Head Office & UNHCR as
required
·
Participation in preparation of Country
Operations Plans
Participation in preparation of Country
Operations Plans
·
Work in close cooperation with CMT, ensuring
expenditures are for the intended purposes in the project documents only and
are within the allocated budgets
Work in close cooperation with CMT, ensuring
expenditures are for the intended purposes in the project documents only and
are within the allocated budgets
Control of the program:
·
Write reports on the program for management and
for funders
Write reports on the program for management and
for funders
·
Communicate with funders as outlined in funding
agreements
Communicate with funders as outlined in funding
agreements
·
Ensure that the program operate within the
approved budget
Ensure that the program operate within the
approved budget
·
Regularly monitor and approve all budgeted
program expenditures
Regularly monitor and approve all budgeted
program expenditures
·
Monitor cash flow projections and report actual
cash flow and variance to the CEO on a regular basis (monthly/bimonthly)
Monitor cash flow projections and report actual
cash flow and variance to the CEO on a regular basis (monthly/bimonthly)
·
Manage all project funds according to
established accounting policies and procedures
Manage all project funds according to
established accounting policies and procedures
·
Ensure that all financial records for the
program are up to date
Ensure that all financial records for the
program are up to date
·
Ensure financial reports and supporting
documentation for funders are prepared as outlined in funding agreements
Ensure financial reports and supporting
documentation for funders are prepared as outlined in funding agreements
·
Identify and evaluate the risks associated with
program activities and take appropriate action to control the risks
Identify and evaluate the risks associated with
program activities and take appropriate action to control the risks
·
Regularly monitor the program activities on a
regular basis and conduct an annual evaluation according to the program
evaluation framework
Regularly monitor the program activities on a
regular basis and conduct an annual evaluation according to the program
evaluation framework
·
Report evaluation findings to the CEO and
recommend changes to enhance the program, as appropriate
Report evaluation findings to the CEO and
recommend changes to enhance the program, as appropriate
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate must hold a University
degree in a related subject
The ideal candidate must hold a University
degree in a related subject
·
At least three to five years’ experience in a
related field
At least three to five years’ experience in a
related field
·
Broad knowledge of project management,
client/groups related to the program’s needs
Broad knowledge of project management,
client/groups related to the program’s needs
·
Demonstrate ability to work with multiple
partners and collaborate on projects together
Demonstrate ability to work with multiple
partners and collaborate on projects together
·
Proficiency in the use of computers for: Word,
power point other reporting tools, Simple accounting (packages knowledge
asset), Databases, Spreadsheets, E-mail, and Internet
Proficiency in the use of computers for: Word,
power point other reporting tools, Simple accounting (packages knowledge
asset), Databases, Spreadsheets, E-mail, and Internet
·
Proficiency to use MS Office suite of
applications and other IT systems
Proficiency to use MS Office suite of
applications and other IT systems
·
Significant experience in promoting strategic
planning
Significant experience in promoting strategic
planning
·
Ability to write clearly articulate proposals,
reports, and correspondence
Ability to write clearly articulate proposals,
reports, and correspondence
·
Excellent analytical, communication and problem
solving skills is necessary along with capacity to identify and articulate
potential problems and provide possible solutions in concise and clear manner
Excellent analytical, communication and problem
solving skills is necessary along with capacity to identify and articulate
potential problems and provide possible solutions in concise and clear manner
·
Previous exposure and experience working with
international development partners, international nongovernmental organization
(INGOs) and donors (in particular UNHCR experience) is an asset
Previous exposure and experience working with
international development partners, international nongovernmental organization
(INGOs) and donors (in particular UNHCR experience) is an asset
·
Broad knowledge and understanding of program
management
Broad knowledge and understanding of program
management
·
Knowledge of donor groups and/or issues related
to the program area
Knowledge of donor groups and/or issues related
to the program area
·
Conversant in English and French (written and
spoken)
Conversant in English and French (written and
spoken)
Personal Competencies:
·
Behave Ethically: Understand ethical
behavior and practices, and ensure that own behavior and the behavior of others
is consistent with these standards and aligns with the values of the
organization
Behave Ethically: Understand ethical
behavior and practices, and ensure that own behavior and the behavior of others
is consistent with these standards and aligns with the values of the
organization
·
Build Relationships: Establish and
maintain positive working relationships with others, both internally and
externally, to achieve the goals of the organization
Build Relationships: Establish and
maintain positive working relationships with others, both internally and
externally, to achieve the goals of the organization
·
Communicate Effectively: Speak,
listen and write in a clear, thorough and timely manner using appropriate and
effective communication tools and techniques
Communicate Effectively: Speak,
listen and write in a clear, thorough and timely manner using appropriate and
effective communication tools and techniques
·
Creativity/Innovation: Develop new
and unique ways to improve operations of the organization and to create new
opportunities
Creativity/Innovation: Develop new
and unique ways to improve operations of the organization and to create new
opportunities
·
Focus on Donor Needs: Anticipate,
understand, and respond to the needs of internal and external donors to meet or
exceed their expectations within the organizational parameters
Focus on Donor Needs: Anticipate,
understand, and respond to the needs of internal and external donors to meet or
exceed their expectations within the organizational parameters
·
Foster Teamwork: Work cooperatively
and effectively with others to set goals, resolve problems, and make decisions
that enhance organizational effectiveness
Foster Teamwork: Work cooperatively
and effectively with others to set goals, resolve problems, and make decisions
that enhance organizational effectiveness
·
Lead: Positively influence others to
achieve results that are in the best interest of the organization
Lead: Positively influence others to
achieve results that are in the best interest of the organization
·
Make Decisions: Assess situations to
determine the importance, urgency and risks, and make clear decisions which are
timely and in the best interests of the organization
Make Decisions: Assess situations to
determine the importance, urgency and risks, and make clear decisions which are
timely and in the best interests of the organization
·
Organize: Set priorities, develop a
work schedule, monitor progress towards goals, and track details, data,
information and activities
Organize: Set priorities, develop a
work schedule, monitor progress towards goals, and track details, data,
information and activities
·
Plan: Determine strategies to move
the organization forward, set goals, create and implement actions plans, and
evaluate the process and results
Plan: Determine strategies to move
the organization forward, set goals, create and implement actions plans, and
evaluate the process and results
·
Solve Problems: Assess problem
situations to identify causes, gather and process relevant information,
generate possible solutions, and make recommendations and/or resolve the
problem
Solve Problems: Assess problem
situations to identify causes, gather and process relevant information,
generate possible solutions, and make recommendations and/or resolve the
problem
·
Willingness to travel as necessary, work the
required schedule, work at different locations as required
Willingness to travel as necessary, work the
required schedule, work at different locations as required
How to Apply:
All suitably qualified and interested candidates must send an
application letter stating qualifications and experience, and their suitability
for the position, together with latest updated C.V. by email to
[email protected]
application letter stating qualifications and experience, and their suitability
for the position, together with latest updated C.V. by email to
[email protected]
Deadline: 21st
November, 2016
November, 2016
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