Job Title: Compliance Officer
Organisation: Danish Refugee
Council (DRC)
Council (DRC)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Head of Finance
and Administration
and Administration
About Us:
The Danish Refugee Council (DRC) is a private, independent,
humanitarian organization working on all aspects of the refugee cause in more
than 36 countries throughout the world. The aim of DRC is to protect refugees
and internally displaced persons (IDPs) against persecution and to promote
durable solutions to the problems of forced migration, on the basis of
humanitarian principles and human rights. DRC works in accordance with the UN
Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in
Disaster Relief.
humanitarian organization working on all aspects of the refugee cause in more
than 36 countries throughout the world. The aim of DRC is to protect refugees
and internally displaced persons (IDPs) against persecution and to promote
durable solutions to the problems of forced migration, on the basis of
humanitarian principles and human rights. DRC works in accordance with the UN
Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in
Disaster Relief.
Job Summary: The Compliance
Officer will assist the finance and grant management team in ensuring all DRC
Uganda operations are implemented within acceptable DRC and donor guidelines.
Be the focal point for DRC Uganda on compliance matters.
Officer will assist the finance and grant management team in ensuring all DRC
Uganda operations are implemented within acceptable DRC and donor guidelines.
Be the focal point for DRC Uganda on compliance matters.
Key Duties and
Responsibilities:
Responsibilities:
·
The jobholder will implement and maintain
testing systems to ensure that all offices are following DRC financial,
procurement and administrative policies and accepted accounting principles
The jobholder will implement and maintain
testing systems to ensure that all offices are following DRC financial,
procurement and administrative policies and accepted accounting principles
·
Conduct quarterly internal financial reviews to
ensure that DRC and donor guidelines are implemented and followed. This
includes but not limited to finance, procurement and administration and
involves monthly financial and non-financial transactions/documents reviews and
providing feedback to line managers for action
Conduct quarterly internal financial reviews to
ensure that DRC and donor guidelines are implemented and followed. This
includes but not limited to finance, procurement and administration and
involves monthly financial and non-financial transactions/documents reviews and
providing feedback to line managers for action
·
While using the Compliance Self Checks (CSC),
assist DRC Uganda field and country offices in developing recommendations and
action points to improve on gaps identified
While using the Compliance Self Checks (CSC),
assist DRC Uganda field and country offices in developing recommendations and
action points to improve on gaps identified
·
Work in close liaison and support from Senior
Finance Officer, quality assurance and ensure that finance vouchers from field
offices are scanned on time according to guidelines
Work in close liaison and support from Senior
Finance Officer, quality assurance and ensure that finance vouchers from field
offices are scanned on time according to guidelines
·
In liaison and support from the country HR and
Admin coordinator, on monthly basis audit payroll and give quality assurance to
HR documents i.e personnel files on a quarterly basis
In liaison and support from the country HR and
Admin coordinator, on monthly basis audit payroll and give quality assurance to
HR documents i.e personnel files on a quarterly basis
·
Carry out necessary training of finance and
non-finance staff to ensure that DRC and donor requirements are met
Carry out necessary training of finance and
non-finance staff to ensure that DRC and donor requirements are met
·
Carry out partner capacity assessments. Induct partner organizations in DRC and
relevant donor requirements and monitor their performance against such. Conduct
partner reviews
Carry out partner capacity assessments. Induct partner organizations in DRC and
relevant donor requirements and monitor their performance against such. Conduct
partner reviews
·
Conduct regular partner internal financial
review and propose recommendations for identified gaps.
Conduct regular partner internal financial
review and propose recommendations for identified gaps.
·
Receive and review financial donor reports from
budget holders prior to submission to donors.
Receive and review financial donor reports from
budget holders prior to submission to donors.
·
Lead on internal and external audits in DRC
Uganda.
Lead on internal and external audits in DRC
Uganda.
·
Maintain the audit recommendation tracking sheet
and ensure timely reminders and follow with managements for implementation of
the recommended actions.
Maintain the audit recommendation tracking sheet
and ensure timely reminders and follow with managements for implementation of
the recommended actions.
·
Lead on compliance issues at grants opening and
close out meetings throughout Uganda;
Lead on compliance issues at grants opening and
close out meetings throughout Uganda;
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the Danish Refugee
Council (DRC) Compliance Officer job placement should hold a Bachelor’s Degree
in Accounting
The ideal candidate for the Danish Refugee
Council (DRC) Compliance Officer job placement should hold a Bachelor’s Degree
in Accounting
·
A minimum of three years relevant experience
with an international NGO in grant accounting
A minimum of three years relevant experience
with an international NGO in grant accounting
·
The incumbent must possess broad knowledge in
internal audit processes and extensive knowledge in business processes relating
to finance, programming, fleet management, monitoring of assets and activities
The incumbent must possess broad knowledge in
internal audit processes and extensive knowledge in business processes relating
to finance, programming, fleet management, monitoring of assets and activities
·
Proven ability to prioritize tasks and meet
deadlines
Proven ability to prioritize tasks and meet
deadlines
·
Proven experience working with the major donors,
UN, ECHO, NMFA, UN & DANIDA among other donors
Proven experience working with the major donors,
UN, ECHO, NMFA, UN & DANIDA among other donors
·
Audit background
Audit background
·
A pro-active person who is able to work
independently and at the same time a good team-player
A pro-active person who is able to work
independently and at the same time a good team-player
·
Excellent computer skills. Proficiency in excel
is a key requirement
Excellent computer skills. Proficiency in excel
is a key requirement
·
Excellent communication skills, calm and a good
sense of humour
Excellent communication skills, calm and a good
sense of humour
·
Proven commitment to accountable practices;
Proven commitment to accountable practices;
·
Fluent in written and spoken English.
Fluent in written and spoken English.
·
Excellent interpersonal skills, cultural
sensitivity, and demonstrated ability to establish effective working relations
with the other team members and other stakeholders.
Excellent interpersonal skills, cultural
sensitivity, and demonstrated ability to establish effective working relations
with the other team members and other stakeholders.
·
Proven commitment to accountable practices.
Proven commitment to accountable practices.
·
Knowledge of working in challenging
environments.
Knowledge of working in challenging
environments.
·
Proven ability to manage large varied workloads
and deal constructively with stress and periods with long hours.
Proven ability to manage large varied workloads
and deal constructively with stress and periods with long hours.
·
Proven ability to prioritize tasks, meet
deadlines and work with limited supervision
Proven ability to prioritize tasks, meet
deadlines and work with limited supervision
·
Proactive, stable and robust character and a
good team player.
Proactive, stable and robust character and a
good team player.
·
Excellent communication skills, calm and a good
sense of humour.
Excellent communication skills, calm and a good
sense of humour.
·
Excellent interpersonal skills and demonstrated
ability to establish effective working relations at all levels.
Excellent interpersonal skills and demonstrated
ability to establish effective working relations at all levels.
How to Apply:
All suitably qualified and interested candidates should send their
applications including;
applications including;
·
A cover letter (1 page) in which you explain why
you are interested in the position and how you meet the qualities and
qualifications criteria
A cover letter (1 page) in which you explain why
you are interested in the position and how you meet the qualities and
qualifications criteria
·
Concise and accurate CV (maximum 4 pages). The
CV should include information about your qualification, relevant training courses,
Work experience, name and contact details of 3 relevant references.
Concise and accurate CV (maximum 4 pages). The
CV should include information about your qualification, relevant training courses,
Work experience, name and contact details of 3 relevant references.
All applications should upload the documents at the link below. Click
Here
Here
Deadline: 7th
November 2016
November 2016
For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline
find us on our facebook page https://www.facebook.com/UgandanJobline