Civil Society Strengthening Manager Job Placement – Plan International

Organization: Plan
International
Duty Station: Kampala,
Uganda
Reports to: Head of
Operations
About US:
Founded 75 years ago, Plan International is one of the oldest and
largest children’s development organizations (non-profit / INGOs) in the world.
We work in 50 developing countries across Africa, Asia and the Americas to
promote child rights and lift millions of children out of poverty. Plan’s
vision is of a world in which all children realize their full potential in
societies that respect people’s rights and dignity. Plan is independent, with
no religious, political or governmental affiliations.
Job Summary: The Civil
Society Strengthening Manager will
play a focal role in supporting Plan International Uganda in consolidating its
position as a partner of choice, working collaboratively at multiple levels
with civil society, government and the private sector. This position provides
leadership to Plan International Uganda’s work on strengthening civil society
in Uganda and bringing together different development actors to deliver
effective programmes at scale. The incumbent will be responsible for leading
and guiding Plan International Uganda in designing and building strategic
partnership with civil society organizations, at district, national and
international levels. The jobholder designs and implements the Partnership
Policy Framework and Procedures, ensuring that partnership processes are
followed, risk mitigated and relationships managed with equality.
  
Key Duties and
Responsibilities:  
Strategy, Design and Relationship Building:
·        
Advises
and guide the CMT in ensuring that the Country Strategy is align with
new trends on civil society strengthening. Keeps CMT up to date on new
legislation on civil society, including NGO Law.
·        
Formulate
strategies, guidelines and tools on CSOs strengthening, partnership management
and support teams effectively to ensure that partners work in adherence
with Plan International Global standards.
·        
Work in
liaison with the Business Development Unit and develop concept notes and
proposals for various funding opportunities in line with the Country Strategy.
·        
Aligns
Plan International Uganda’s work on partnership and CSO strengthening within
Plan International Global Partnership Guidelines, Global Programme Strategy and
other Plan International Global Standards.
·        
Ensures
that Plan International Uganda maintains a high level engagement with
key relevant networks and institutions and advice CMT and National Programme
Managers on potential strategic partnerships. 
·        
Build
and maintain functional relationships with Plan International Uganda partners
that support delivery of project plans and attainment of long term
strategic relationships.
·        
Develop
and manage specific tools to guide sub-granting processes to the partners.
Coordinate Partnership management processes:
·        
Support
the processes of partnerships (consortium, subbing and alliance) within
the organization through providing support to the staff at all levels.
·        
Coordinate
and provide technical guidance in identification and conducting due diligence
assessment with suitable partner organisations for programme
implementation.
·        
Manages
the national partnership database with regular updates on partnerships.
·        
Work
in close coordination with the National Programme Managers, develop partnership
agreements and ensure they are properly reviewed and approved by relevant
parties.
·        
Ensures
that partners have a clear and realistic disbursement schedule and work with
Finance and Programme team to avoid late disbursement.
·        
Guide
the National Programme Managers, Programme Unit Manager and Project
Managers/coordinators in managing the partner relationships according to
Plan International  Global Standards and
Partnership Guidelines.
·        
Ensure
proper visibility of Plan International Uganda and partners in all project
interventions.
·        
Support
Project Managers/Coordinators in conducting programme support
supervision of the implementing partners to monitor and review programme
implementation.
·        
Prepare
and submit relevant progress, technical and quarterly field visit reports to
the relevant stakeholders.
·        
Render
support to ensure adequate and appropriate control measures are in place
and effectively implemented to address partnership risks.
·        
Ensure
that Plan International Uganda’s policies, standards and Guidelines including
Child Protection Policy, Anti-fraud, Anti-Bribery and corruption Policy
and Gender Equality are adhered to by the partners. Manage the controls in
place to mitigate the risk on working with partners.
Capacity Building:
·        
Mentor
and coach Plan International Uganda staff at all levels to ensure they
understand Partnership Principles and the organisation’s vision in terms
of civil society strengthening.
·        
Assess
the capacity of partners and develops capacity building plans for the partners.
·        
Coordinate
and support implementation of capacity development plans and CSOs
strengthening efforts as part of the project deliverables. 
·        
Identify
resource people and organizations to deliver relevant trainings for partners.
·        
Regularly
monitors the progress on capacity development for partners.
Research, Evaluation and Reporting:
·        
Stay
abreast with the new approaches and trends in civil society strengthening and
engagement at district and national level to optimize Plan International Uganda
CSOs Strengthening and Partnership programming.
·        
Contribute
in evaluation designing and process wherever required.
·        
Use
research, evaluation and reviews findings (internal and external) for the
enrichment of programme design and quality.
·        
Review
project/program report and provide input and write quarterly and annual
country programme progress report.
·        
On an
ongoing basis, work with the Monitoring, Evaluation Research and Programme
teams to document ‘best practices’ and ‘lessons learned’ on partnerships in
Plan International Uganda programmes and disseminate these among staff
and partners.
·        
Propose
research initiatives on civil society strengthening.
·        
Conduct
annual partner reviews and assessments.
Advocacy, Networking and Representation:
·        
Ensure
advocacy on civil society strengthening and engagement at different
government levels and at civil society actors in wider context.
·        
Support
in advocacy efforts by Plan International Uganda and other actors to address
issues of CSOs are addressed and an enabling environment is created for CSOs.
·        
Active
engagement of CSOs and capacity building interventions for key
stakeholders for sharing Plan International Uganda’s approaches and work with
wider sector.
·        
In
charge of networking and coordination with other like-minded organizations,
networks, alliances and forums for advocacy, CSO capacity building and
partnerships development.
·        
Represents
Plan International Uganda in various forums and networks and build relationship
with government and nongovernment institutions at district, regional and
provincial level for effective sharing of learning’s and complementation
of technical and financial resources.
Programme Integration:
·        
Coordinate
with cross-cutting and programme themes and ensure integration of civil society
strengthening and partnerships standards within broader programme
thematic areas and CCCD operational standards.
·        
Facilitate
partners in programme integration and building synergy with Plan International
Uganda’s programmes.
·        
Ensure
and contribute in programme integration at all levels
Dealing with Problems:
·        
Strategic
guidance and implementation support to multiple projects with strong
coordination with CO teams, programme team and Programme Unit Managers (PUMs)
and in different locations.
·        
Integration
of civil society strengthening interventions with other technical issues
and grant opportunities to overcome funding gaps.
·        
Develop
innovative programme concepts, interventions and models that can be easily
replicated and shared with local organizations.
·        
Mainstreaming
Civil Society Strengthening on the job practices and orientation of
staff and partners.
·        
Partnership
building and management, as well as capacity development of partners.
·        
Risk
management.
Child Protection Policy Responsibilities (mandatory for all staff):
·        
Adhere to the Child Protection Policy, Code of
Conduct and reporting any CPP issues. 
·        
Responsible for the implementation of the CPP
standards as they apply to area of responsibility plus the development of
actions to address identified gaps and monitoring their effectiveness.
·        
Ensure that all Plan International partners,
visitors and associates in his/her area of responsibility are provided with,
are made aware off and have signed and returned a copy of the child protection
policy. Inform the partners, visitors and associates that they must comply with
the policy in all contacts and communications with children during their visit.
Qualifications, Skills and
Experience:
·        
The ideal candidate for the Plan International Civil
Society Strengthening Manager career placement should hold a Master’s degree in international
relations, development studies, business, law, or other relevant international
development field.
·        
At
least five years’ experience in setting and managing partnerships, including:
project management, advocacy, network and coalition building, capacity building
of civil society organizations.
·        
Previous experience in building the capacity of local organizations and
knowledge of capacity development methodologies.
·        
Broad
knowledge and experience in grants, sub-contracting grant mechanisms
preferably in donor-funded programs in the human rights sector
·        
Demonstrated
knowledge of multi-donor reporting regulations and reporting requirements.
·        
Comprehensive
knowledge and understanding of relevant CSO networks and organizations
in Uganda.
·        
Proven
ability to collaborate and form alliances both within civil society and between
civil society and the private sector, professional associations, religious
communities and government at local and national levels.
·        
Experience
in supporting CSOs, including capacity building and understanding the characteristics
of CSOs at different levels.
·        
Excellent
partnership management and team leadership skills
·        
Previous
experience in developing partnership strategies, manuals and tools for
capacity development  of partners
·        
Excellent
interpersonal, analytical and communication (verbal and written) skills.
·        
Knowledge
in implementation of rights based programming.
·        
Demonstrated
skill and experience in report writing. Demonstrated ability to meet deadlines
and work cooperatively with partners
·        
Ability
to work with people from diverse cultures, ability to lead and motivate people
to work in teams.
·        
Ability
to develop synergies and integration of different project.
·        
Demonstrated
ability of working in different partnership.
·        
Proven
computer skills and knowledge of Microsoft software including MS Word
processing, Power point presentation, Excel spreadsheets, e-mail and web
based research
Behavioural Competencies:
·        
Shows
commitment and understanding to always act in the best interest of the child
and respect to human rights.
·        
Holds
self-accountable for making decisions, managing resources efficiently,
achieving and role modelling Plan International values, striving for
lasting impact.
·        
Honest,
encourages openness and transparency; demonstrates highest levels of integrity,
capacity to include and empower others.
·        
Comfortable
working with others, as part of a team or as a team leader. Builds and
maintains effective relationships, with their team, colleagues, members and
external partners and supporters; approachable, good listener, easy to talk to.
·        
Values
diversity, sees it as a source of competitive strength.
·        
Develops
and encourages new and innovative solutions.
·        
Thinks
strategically, reflects about achievements and recognizes people’s
contribution.
·        
Promotes
a culture of learning and sharing.
How to Apply:
All suitably qualified candidates should send their letters of
application, together with updated CVs, contact telephone numbers, copies of
relevant certificates, names and contact details of three references plus
salary history and send to:
Ag. Country Human Resources Manager,
Plan Uganda
Email to: uganda.recruitment@plan-international.org
Deadline: 6th
December, 2016
NB: Please consider your
application unsuccessful in case you do not hear from us by 28th February 2017
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