Organisation: Parliamentary
Commission
Commission
Duty Station: Kampala,
Uganda
Uganda
Reports to: Senior
Administrative Assistant
Administrative Assistant
About US:
The Parliamentary Commission of Uganda serves the following functions;
·
Appoint, promote and exercise disciplinary
control over persons holding public office in Parliament;
Appoint, promote and exercise disciplinary
control over persons holding public office in Parliament;
·
Review the terms and conditions of service,
standing orders, training and qualifications of persons holding office in
Parliament;
Review the terms and conditions of service,
standing orders, training and qualifications of persons holding office in
Parliament;
·
Provide a Parliamentary reporting service;
Provide a Parliamentary reporting service;
·
Provide such other staff and facilities as are
required to ensure efficient functioning of the Parliament;
Provide such other staff and facilities as are
required to ensure efficient functioning of the Parliament;
·
To cause to be prepared in each financial year,
estimates of revenue and expenditure for the next financial year; and
To cause to be prepared in each financial year,
estimates of revenue and expenditure for the next financial year; and
·
Make recommendations to Parliament, or with the
approval of Parliament, determine the allowances payable and privileges
available to the Speaker and Members of Parliament.
Make recommendations to Parliament, or with the
approval of Parliament, determine the allowances payable and privileges
available to the Speaker and Members of Parliament.
Job Summary: The
Administrative Assistant will provide effective and efficient administrative
support to the office of deployment
Administrative Assistant will provide effective and efficient administrative
support to the office of deployment
Key Duties and
Responsibilities:
Responsibilities:
·
Provide administrative services in the office
deployed
Provide administrative services in the office
deployed
·
The jobholder will manage records and file
documents, reports and official correspondences in line with prescribed records
management procedures and practices
The jobholder will manage records and file
documents, reports and official correspondences in line with prescribed records
management procedures and practices
·
Courteously attend to visitors to the office and
manage all enquiries
Courteously attend to visitors to the office and
manage all enquiries
·
Carry out administrative duties, such as
drafting and typing/ processing correspondences and other office specific
documents
Carry out administrative duties, such as
drafting and typing/ processing correspondences and other office specific
documents
·
Plan for, budget, manage and account for office
sundries, supplies and logistics
Plan for, budget, manage and account for office
sundries, supplies and logistics
·
The incumbent will organize and take minutes in
meetings
The incumbent will organize and take minutes in
meetings
·
Effectively and efficiently maintain diary
entries
Effectively and efficiently maintain diary
entries
·
Perform any other duties that may be assigned
from time to time
Perform any other duties that may be assigned
from time to time
Qualifications, Skills and
Experience:
Experience:
·
The applicants should hold Honours Bachelor’s
Degrees in Secretarial Studies, or Office and Information Management from
recognized Universities/Institutions
The applicants should hold Honours Bachelor’s
Degrees in Secretarial Studies, or Office and Information Management from
recognized Universities/Institutions
·
Good typing and word processing and computer
skills
Good typing and word processing and computer
skills
·
Good office practice skills and tact
Good office practice skills and tact
·
Excellent written and verbal communication
skills
Excellent written and verbal communication
skills
·
Excellent customer care and client relations
skills
Excellent customer care and client relations
skills
·
Good interpersonal and networking skills
Good interpersonal and networking skills
·
Age: 21 years and above
Age: 21 years and above
How to Apply:
All suitably qualified Ugandans are encouraged to send updated
Curriculum Vitae (CV) stating two referees; and certified copies of their
academic certificates and transcripts. The applications should be addressed to
the Secretary, Parliamentary Commission and posted to P.O. Box 7178 Kampala; or
hand delivered to the Parliamentary Registry – Parliament Buildings, Room 112,
1st Floor, South Wing; Parliament of Uganda.
Curriculum Vitae (CV) stating two referees; and certified copies of their
academic certificates and transcripts. The applications should be addressed to
the Secretary, Parliamentary Commission and posted to P.O. Box 7178 Kampala; or
hand delivered to the Parliamentary Registry – Parliament Buildings, Room 112,
1st Floor, South Wing; Parliament of Uganda.
Deadline: Friday 2nd December,
2016 by 5:00pm
2016 by 5:00pm
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