Job Title: Grants Manager
Organisation: University
Research Co., LLC (URC)
Research Co., LLC (URC)
Project Name: USAID Regional
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) Project
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) Project
Duty Station: Jinja, Uganda
About US:
University Research Co., LLC (URC) is a global company dedicated to
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
About USAID RHITES-EC Project:
University Research Co., LLC (URC) is implementing the USAID Regional
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) whose aim is to support the implementation of a
comprehensive integrated investment in regional
health, nutritional assistance and HIV/AIDS programs. The five-year
project targets 11 districts in East Central Uganda with an estimated total
population of 4.1 million through a district-based integrated package of
quality health, nutrition, HIV / AIDS and childe development services.
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) whose aim is to support the implementation of a
comprehensive integrated investment in regional
health, nutritional assistance and HIV/AIDS programs. The five-year
project targets 11 districts in East Central Uganda with an estimated total
population of 4.1 million through a district-based integrated package of
quality health, nutrition, HIV / AIDS and childe development services.
Job Summary: The Grants
Manager will be responsible the financial and sub-contract management of grants
from the funds received under the project. The incumbent will br responsible
for grant monitoring and capacity building of recipients including internal
control procedures; allowable costs/cost principles under USAID regulations;
equipment and real Property Management; Period of availability of funds; S/he
will effectively administer sub-grants to enhance the project’s activities.
Manager will be responsible the financial and sub-contract management of grants
from the funds received under the project. The incumbent will br responsible
for grant monitoring and capacity building of recipients including internal
control procedures; allowable costs/cost principles under USAID regulations;
equipment and real Property Management; Period of availability of funds; S/he
will effectively administer sub-grants to enhance the project’s activities.
Key Duties and
Responsibilities:
Responsibilities:
·
Work closely with Grantees to complete legal
incorporation, System for Award Management registrations, and dedicated bank
accounts for grant funds.
Work closely with Grantees to complete legal
incorporation, System for Award Management registrations, and dedicated bank
accounts for grant funds.
·
Work in liaison with grantees to prepare and
complete their cost proposals during the application process to ensure
compliance with USAID and URC financial rules and regulations.
Work in liaison with grantees to prepare and
complete their cost proposals during the application process to ensure
compliance with USAID and URC financial rules and regulations.
·
Maintain well-organized and updated files and
records on each sub-grantee
Maintain well-organized and updated files and
records on each sub-grantee
·
Routinely monitor and review sub-grantees
progress in meeting targets/ deliverables and providing documentation of
expenditures in line with sub-grant requirements
Routinely monitor and review sub-grantees
progress in meeting targets/ deliverables and providing documentation of
expenditures in line with sub-grant requirements
·
Keenly review activities reports from sub
grantees to ensure compliance.
Keenly review activities reports from sub
grantees to ensure compliance.
·
Facilitate timely release of sub-grantees
funding and reimbursement.
Facilitate timely release of sub-grantees
funding and reimbursement.
·
Regularly analyze the monthly financial reports
of each grant, including: Checking the supporting documentation of each grant
report (invoices, receipts, quotations, etc.);
Regularly analyze the monthly financial reports
of each grant, including: Checking the supporting documentation of each grant
report (invoices, receipts, quotations, etc.);
·
Providing and reconciling grants bank statements
for each monthly/quarterly report;
Providing and reconciling grants bank statements
for each monthly/quarterly report;
·
In charge of verifying that monthly spending and
cumulative spending is consistent with the approved budget for each grant; and
confirming that the counterpart report complies with the general budget of the
project.
In charge of verifying that monthly spending and
cumulative spending is consistent with the approved budget for each grant; and
confirming that the counterpart report complies with the general budget of the
project.
·
Support improvement of sub-grantees financial
capacity through regular coaching/monitoring.
Support improvement of sub-grantees financial
capacity through regular coaching/monitoring.
·
Follow-up and review of sub-grantee
accountabilities and reports for direct site support activities.
Follow-up and review of sub-grantee
accountabilities and reports for direct site support activities.
·
Prepare and submit periodic reports for the
Finance & Administration Director and provide recommendations to improve
grant performance.
Prepare and submit periodic reports for the
Finance & Administration Director and provide recommendations to improve
grant performance.
·
Provide accounting and finance support to grants
through site visits and scheduled meetings; visit field sites on a regular
basis to monitor financial-related activities.
Provide accounting and finance support to grants
through site visits and scheduled meetings; visit field sites on a regular
basis to monitor financial-related activities.
·
Develop and manage a database (physical and
electronic files) to maintain information on the selection process, contracts,
contract modifications and reports for all grants.
Develop and manage a database (physical and
electronic files) to maintain information on the selection process, contracts,
contract modifications and reports for all grants.
·
Provide regular feedback to Finance Director, COP
and Deputy Chief of Party on sub-grantee progress.
Provide regular feedback to Finance Director, COP
and Deputy Chief of Party on sub-grantee progress.
·
Update and maintain the project tracker for
sub-grantee progress monthly.
Update and maintain the project tracker for
sub-grantee progress monthly.
·
Develops materials and provides training and
oversight to facilitate the preparation of reports Participate in internal
audits and reviews, as required, to ensure compliance with URC standards, donor
requirements, and generally accepted accounting practices
Develops materials and provides training and
oversight to facilitate the preparation of reports Participate in internal
audits and reviews, as required, to ensure compliance with URC standards, donor
requirements, and generally accepted accounting practices
·
Stay abreast of donor policies, procedures,
rules and regulations; compile and update applicable local policies; and train
URC’s program and partner staff in these policies
Stay abreast of donor policies, procedures,
rules and regulations; compile and update applicable local policies; and train
URC’s program and partner staff in these policies
·
Responsible for grant monitoring and capacity
building of recipients in the following areas wherever applicable:
Responsible for grant monitoring and capacity
building of recipients in the following areas wherever applicable:
o Internal
control procedures;
control procedures;
o Allowable
costs/cost principles under USAID regulations;
costs/cost principles under USAID regulations;
o Cash
management systems;
management systems;
o Equipment
and Real Property Management;
and Real Property Management;
o Period
of availability of funds;
of availability of funds;
o Procurement
standards;
standards;
o Program
Income;
Income;
o Reporting.
·
Perform any other duties as assigned
Perform any other duties as assigned
Qualifications, Skills and
Experience:
Experience:
·
The applicants for the USAID RHITES-EC Grants
Manager career vacancy must hold a Master’s Degree in Business, Management,
Finance, Administration, or other related field.
The applicants for the USAID RHITES-EC Grants
Manager career vacancy must hold a Master’s Degree in Business, Management,
Finance, Administration, or other related field.
·
A minimum of eight years of relevant experience
managing the financial and administrative components of grants, grants-under-contract,
subcontracts, preferably in donor-funded programs in the health sector.
A minimum of eight years of relevant experience
managing the financial and administrative components of grants, grants-under-contract,
subcontracts, preferably in donor-funded programs in the health sector.
·
Significnat experience with sub granting to
civil society Organizations, Community Based Organizations and districts
required.
Significnat experience with sub granting to
civil society Organizations, Community Based Organizations and districts
required.
·
Prior experience with USAID contracting and grant
mechanisms, with demonstrated knowledge of USAID financial and management
systems, regulations, and reporting requirements.
Prior experience with USAID contracting and grant
mechanisms, with demonstrated knowledge of USAID financial and management
systems, regulations, and reporting requirements.
·
Excellent interpersonal communications, and
organizational skills.
Excellent interpersonal communications, and
organizational skills.
·
Ability to independently plan and execute
complex tasks while addressing daily management details and remaining organized
and focused on long-term deadlines and strategy
Ability to independently plan and execute
complex tasks while addressing daily management details and remaining organized
and focused on long-term deadlines and strategy
Please note: Only candidates who are eligible to work in Uganda
for an indefinite period without a need for sponsorship will be considered for
this position.
for an indefinite period without a need for sponsorship will be considered for
this position.
How to Apply:
All suitably qualified and interested candidates who wish to join the
USAID RHITES EC Project should send an updated CV/Résumé, cover letter and
completed USAID Form 1420 Contractor Employee Biographical Data Sheet, download here
and send to: to [email protected]
USAID RHITES EC Project should send an updated CV/Résumé, cover letter and
completed USAID Form 1420 Contractor Employee Biographical Data Sheet, download here
and send to: to [email protected]
Deadline: 21st
October, 2016
October, 2016
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