Job Title: Liaison Human Resources Analyst
Organisation: United Nations
Office for Project Services (UNOPS)
Office for Project Services (UNOPS)
Vacancy Code: VA/2016/AFO/11049
Duty Station: Entebbe,
Uganda
Uganda
Reports to: Project Manager
About UNOPS:
The United Nations Office for Project Services (UNOPS) strives to
expand the capacity of the UN system and its partners to implement peace
building, humanitarian and development operations that matter for people in
need. Working in some of the world’s most challenging environments, UNOPS
vision is to always satisfy partners with management services that meet
world-class standards of quality, speed and cost effectiveness. By assisting UN
organizations, international financial institutions, governments and other
development partners, UNOPS makes significant, tangible contributions to
results on the ground.
expand the capacity of the UN system and its partners to implement peace
building, humanitarian and development operations that matter for people in
need. Working in some of the world’s most challenging environments, UNOPS
vision is to always satisfy partners with management services that meet
world-class standards of quality, speed and cost effectiveness. By assisting UN
organizations, international financial institutions, governments and other
development partners, UNOPS makes significant, tangible contributions to
results on the ground.
Job Summary: The Liaison
Human Resources Analyst will primarily ensure high quality of work, accurate,
timely and properly recorded/documented service delivery. S/he promotes a client-oriented and
consistent with rules and regulations approach in the Project. The Liaison/ HR
Analyst will also play the role of the HR Analyst for the MONUSCO Provision of
technical support services Project and will work in close collaboration with
the Head of Support and his team and with UNOPS HQ staff to exchange
information and ensure consistent service delivery. The Liaison/ HR Analyst will ensure the management of HR activities in
both Entebbe and DRC. The Liaison/HR
Analyst will also be in charge of liaising the payroll activities of the
Individual Contractors in Entebbe and communicating on this to the major
stakeholders.
Human Resources Analyst will primarily ensure high quality of work, accurate,
timely and properly recorded/documented service delivery. S/he promotes a client-oriented and
consistent with rules and regulations approach in the Project. The Liaison/ HR
Analyst will also play the role of the HR Analyst for the MONUSCO Provision of
technical support services Project and will work in close collaboration with
the Head of Support and his team and with UNOPS HQ staff to exchange
information and ensure consistent service delivery. The Liaison/ HR Analyst will ensure the management of HR activities in
both Entebbe and DRC. The Liaison/HR
Analyst will also be in charge of liaising the payroll activities of the
Individual Contractors in Entebbe and communicating on this to the major
stakeholders.
Key Duties and Responsibilities:
Liaison with MONUSCO in Entebbe:
·
Ensure liaison between UNOPS and MONUSCO In
Entebbe
Ensure liaison between UNOPS and MONUSCO In
Entebbe
·
Ensure reporting to the Project is done
regularly and all HR issues of Individual Contractors are duly reported to the
Project
Ensure reporting to the Project is done
regularly and all HR issues of Individual Contractors are duly reported to the
Project
·
Follow-up on payment process in Entebbe
Follow-up on payment process in Entebbe
·
Manage the ICs contracts in Entebbe
Manage the ICs contracts in Entebbe
Implements UNOPS recruitment processes, focusing on achievement of the
following results:
following results:
·
Development and implementation of a human
resources management system in relation to planning, administering and
monitoring of all matters related to human resources management concerning the
DPKO Individual Contractors
Development and implementation of a human
resources management system in relation to planning, administering and
monitoring of all matters related to human resources management concerning the
DPKO Individual Contractors
·
Management of the recruitment process of the
MONUSCO Individual Contractors
Management of the recruitment process of the
MONUSCO Individual Contractors
·
Regularly review of incoming requests relating
to recruitment, contract extensions, transfers, exchange or loan, and
separation of staff, consultants, or contractors, ensuring documentation is
complete and in conformity with HR policies and procedures
Regularly review of incoming requests relating
to recruitment, contract extensions, transfers, exchange or loan, and
separation of staff, consultants, or contractors, ensuring documentation is
complete and in conformity with HR policies and procedures
·
Development and implementation of tracking tools
to monitor recruitment status and other indicators for management and
recruitment purposes
Development and implementation of tracking tools
to monitor recruitment status and other indicators for management and
recruitment purposes
·
Monitoring and tracking of status of requests,
initiating follow-up action to ensure selection review submission is timely
accurate and contains complete documentation
Monitoring and tracking of status of requests,
initiating follow-up action to ensure selection review submission is timely
accurate and contains complete documentation
·
Review of consultants’ qualifications and
experience and drafting of Terms of Reference;
determination of daily remuneration to be paid in accordance with the
established fee schedule
Review of consultants’ qualifications and
experience and drafting of Terms of Reference;
determination of daily remuneration to be paid in accordance with the
established fee schedule
·
Secure management of personnel records for the
ICs under MONUSCO in DRC and Ugand
Secure management of personnel records for the
ICs under MONUSCO in DRC and Ugand
·
Oral and written response to Individual
Contractors Inquiries regarding their conditions of service drafting of
correspondence in relation to the inquiries for signature by designated Officer
Oral and written response to Individual
Contractors Inquiries regarding their conditions of service drafting of
correspondence in relation to the inquiries for signature by designated Officer
·
Management/update of the staffing tables and provision of statistical
summaries related to them including arranging and keeping track of movements of
UNOPS Regional Office/Projects Centre personnel
Management/update of the staffing tables and provision of statistical
summaries related to them including arranging and keeping track of movements of
UNOPS Regional Office/Projects Centre personnel
·
Management of the CV/HR roster
Management of the CV/HR roster
Ensures efficient administration of contracts, benefits and
entitlements, focusing on achievement of the following results:
entitlements, focusing on achievement of the following results:
·
In charge of the establishment and
implementation of a system for monitoring and tracking transactions to ensure
timely, consistent and equitable provision of services with a client focus
In charge of the establishment and
implementation of a system for monitoring and tracking transactions to ensure
timely, consistent and equitable provision of services with a client focus
·
Research of precedents and analysis of merits of
specific requests and presentation of recommendations/solutions to supervisor
Research of precedents and analysis of merits of
specific requests and presentation of recommendations/solutions to supervisor
·
In charge of briefing and guidance to clients
and partners on the application, interpretation and applicability of the UN
rules and UNOPS policies and procedures
In charge of briefing and guidance to clients
and partners on the application, interpretation and applicability of the UN
rules and UNOPS policies and procedures
·
Briefing to the ICs on the conditions of service
related to contracts and/or appointments/transfers
Briefing to the ICs on the conditions of service
related to contracts and/or appointments/transfers
Ensures efficient planning and management of the HR unit in Goma and
all the units in DRC, focusing on achievement of the following results:
all the units in DRC, focusing on achievement of the following results:
·
Well prepared unit workplan and Management of HR
Team in DRC
Well prepared unit workplan and Management of HR
Team in DRC
·
Supervision of and distribution of assignments
to HR Assistants
Supervision of and distribution of assignments
to HR Assistants
·
Quality output of the unit
Quality output of the unit
·
Performance evaluation of locally-recruited
contractors and personnel
Performance evaluation of locally-recruited
contractors and personnel
·
Serve as the focal point for HR-related matters
for the Hub
Serve as the focal point for HR-related matters
for the Hub
Ensures facilitation of knowledge building and knowledge sharing,
focusing on achievement of the following results:
focusing on achievement of the following results:
·
In charge of the participation in the trainings
for the operations/ projects staff on HR
In charge of the participation in the trainings
for the operations/ projects staff on HR
·
Contributions to knowledge networks and
communities of practice
Contributions to knowledge networks and
communities of practice
Personal Competencies:
UNOPS Core Values/Competencies: Integrity, Professionalism,
Respect for Diversity, Creativity and innovation, Commitment to continuous
learning, Planning and Organizing, Results orientation, Communications skills, Teamwork
skills, Client orientation, Technological awareness
Respect for Diversity, Creativity and innovation, Commitment to continuous
learning, Planning and Organizing, Results orientation, Communications skills, Teamwork
skills, Client orientation, Technological awareness
Functional Competencies:
Knowledge Management and Learning:
·
Shares knowledge and experience
Shares knowledge and experience
·
Encourages office team to share knowledge and
contribute to UNOPS Practice Areas
Encourages office team to share knowledge and
contribute to UNOPS Practice Areas
·
Develops substantive knowledge of one or more
Practice Areas
Develops substantive knowledge of one or more
Practice Areas
·
Promotes a learning environment in the office
Promotes a learning environment in the office
·
Actively works towards continuing personal
learning and development in one or more practice areas, acts on learning plan
and applies newly acquired skills
Actively works towards continuing personal
learning and development in one or more practice areas, acts on learning plan
and applies newly acquired skills
Development and Operational Effectiveness:
·
Ability to perform a broad range of specialized
activities related to HR management, including administration of recruitment,
contracting and performance evaluation, monitoring of transactions, reporting
Ability to perform a broad range of specialized
activities related to HR management, including administration of recruitment,
contracting and performance evaluation, monitoring of transactions, reporting
·
Knowledge of UNOPS HR rules and procedures
Knowledge of UNOPS HR rules and procedures
·
Strong IT skills
Strong IT skills
·
Ability to provide input to business processes
re-engineering, implementation of new systems
Ability to provide input to business processes
re-engineering, implementation of new systems
Leadership and Self-Management:
·
Ability to adhere to work assignments and meet
designated deadlines.
Ability to adhere to work assignments and meet
designated deadlines.
·
Focuses on result for the client and responds
positively to feedback
Focuses on result for the client and responds
positively to feedback
·
Consistently approaches work with energy and a
positive, constructive attitude
Consistently approaches work with energy and a
positive, constructive attitude
·
Remains calm, in control and good humored even
under pressure
Remains calm, in control and good humored even
under pressure
·
Demonstrates openness to change and ability to
manage complexities
Demonstrates openness to change and ability to
manage complexities
·
Solicits feedback from staff about the impact of
his/her own behavior
Solicits feedback from staff about the impact of
his/her own behavior
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the United Nations
Office for Project Services (UNOPS) Liaison Human Resources Analyst job vacancy
should hold a Masters Degree in HR, Administration or related field is required
The ideal candidate for the United Nations
Office for Project Services (UNOPS) Liaison Human Resources Analyst job vacancy
should hold a Masters Degree in HR, Administration or related field is required
·
The applicant must hold a Bachelor’s Degree in
HR, Administration or related field + 2 additional Years of Experience may be accepted
in lieu of the advanced degree.
The applicant must hold a Bachelor’s Degree in
HR, Administration or related field + 2 additional Years of Experience may be accepted
in lieu of the advanced degree.
·
At least two years relevant and progressive
professional experience, specifically in the field of HR management for
Bachelor Degree Holders.
At least two years relevant and progressive
professional experience, specifically in the field of HR management for
Bachelor Degree Holders.
·
Experience and demonstrated knowledge of UN
rules and procedures in HR Management and administrative rules and regulations
will be a strong asset.
Experience and demonstrated knowledge of UN
rules and procedures in HR Management and administrative rules and regulations
will be a strong asset.
·
Languages: Fluency in French and
English. Knowledge of an additional UN working language is desirable
Languages: Fluency in French and
English. Knowledge of an additional UN working language is desirable
How to Apply:
If interested in joining the United Nations Office for Project Services
(UNOPS) in the aforementioned capacity, please click on link below to visit
website and create profile or express interest if you already have a profile on
the UN system.
(UNOPS) in the aforementioned capacity, please click on link below to visit
website and create profile or express interest if you already have a profile on
the UN system.
Deadline: 22nd October
2016
2016
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