Job Title: Programme Assistant
Organization: United Nations
Population Fund (UNFPA)
Population Fund (UNFPA)
Duty Station: Uganda
Job ID: 5896
Grade Level: G-5
Reports to: Programme
Coordinator
Coordinator
About UNFPA:
UNFPA, the United Nations Population Fund, is the lead UN agency for
delivering a world where every pregnancy is wanted, every birth is safe, and
every young person’s potential is fulfilled. UNFPA expands the possibilities
for women and young people to lead healthy and productive lives. Since UNFPA
started working in 1969, the number – and rate – of women dying from
complications of pregnancy or childbirth has been halved. Families are smaller
and healthier. Young people are more connected and empowered than ever before.
delivering a world where every pregnancy is wanted, every birth is safe, and
every young person’s potential is fulfilled. UNFPA expands the possibilities
for women and young people to lead healthy and productive lives. Since UNFPA
started working in 1969, the number – and rate – of women dying from
complications of pregnancy or childbirth has been halved. Families are smaller
and healthier. Young people are more connected and empowered than ever before.
Key Duties and
Responsibilities:
Responsibilities:
·
The incumbent will provide administrative and
secretarial support to the sub-Office.
The incumbent will provide administrative and
secretarial support to the sub-Office.
·
Facilitate incoming missions from Kampala or
elsewhere.
Facilitate incoming missions from Kampala or
elsewhere.
·
Update and maintain filing system for UNFPA
supported projects in accordance with established classification system.
Update and maintain filing system for UNFPA
supported projects in accordance with established classification system.
·
Draft correspondences on programme related
issues in consultation with programme officers.
Draft correspondences on programme related
issues in consultation with programme officers.
·
Facilitate logistic support and security related
issues.
Facilitate logistic support and security related
issues.
·
The incumbent will maintain Petty Cash for
sub-office.
The incumbent will maintain Petty Cash for
sub-office.
·
Initiate project needs assessment in
consultation with programme specialists.
Initiate project needs assessment in
consultation with programme specialists.
·
Provide overall management of sub-office
premise.
Provide overall management of sub-office
premise.
·
Offer support to the sub-office by coordinating
and monitoring relevant business processes and procedures and activities,
paying attention to detail and adhering to deadlines.
Offer support to the sub-office by coordinating
and monitoring relevant business processes and procedures and activities,
paying attention to detail and adhering to deadlines.
·
Effectively provide general research support
from records, reports and prepares periodic and ad hoc reports on programme and
project activities.
Effectively provide general research support
from records, reports and prepares periodic and ad hoc reports on programme and
project activities.
·
Prepare and maintains records documents and
control plans for the monitoring of project/programme implementation.
Prepare and maintains records documents and
control plans for the monitoring of project/programme implementation.
·
Keep the sub-office informed by providing
relevant information, reports or status updates.
Keep the sub-office informed by providing
relevant information, reports or status updates.
·
Organize meetings; initiate and coordinates
preparation of agenda and necessary documentation for meetings as well as workshops
and conferences.
Organize meetings; initiate and coordinates
preparation of agenda and necessary documentation for meetings as well as workshops
and conferences.
·
Act as Secretary to internal meetings.
Act as Secretary to internal meetings.
·
Draft routine correspondences.
Draft routine correspondences.
·
Perform other support duties as required.
Perform other support duties as required.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the United Nations UNFPA
Programme Assistant job opportunity should hold a University Degree or
equivalent
The ideal candidate for the United Nations UNFPA
Programme Assistant job opportunity should hold a University Degree or
equivalent
·
At least five years of relevant experience in an
international organization.
At least five years of relevant experience in an
international organization.
·
Proficiency in the use of all relevant computer
software applications.
Proficiency in the use of all relevant computer
software applications.
·
Fluency in English.
Fluency in English.
Personal Competencies:
Functional Competencies:
·
Providing logistical support
Providing logistical support
·
Managing data
Managing data
·
Managing documents, correspondence and reports
Managing documents, correspondence and reports
·
Managing information and work flow
Managing information and work flow
·
Planning, organizing and multitasking
Planning, organizing and multitasking
·
Supporting financial data analysis
Supporting financial data analysis
Core Competencies:
·
Values: Integrity/Commitment
to mandate, Knowledge sharing/Continuous learning, Valuing diversity.
Values: Integrity/Commitment
to mandate, Knowledge sharing/Continuous learning, Valuing diversity.
·
Managing Relationships:
Working in teams, Communicating information and ideas, Conflict and
self-management.
Managing Relationships:
Working in teams, Communicating information and ideas, Conflict and
self-management.
·
Working with people:
Empowerment/Developing people/Performance management.
Working with people:
Empowerment/Developing people/Performance management.
N.B: There is no
application, processing or other fee at any stage of the application process.
UNFPA does not solicit or screen for information in respect of HIV or AIDS and
does not discriminate on the basis of HIV/AIDS status.
application, processing or other fee at any stage of the application process.
UNFPA does not solicit or screen for information in respect of HIV or AIDS and
does not discriminate on the basis of HIV/AIDS status.
How to Apply:
All interested applicants who wish to join the United Nations
Population Fund (UNFPA) in the aforementioned capacity are encouraged to click
on the link below and follow the application instructions after reviewing the
job details.
Population Fund (UNFPA) in the aforementioned capacity are encouraged to click
on the link below and follow the application instructions after reviewing the
job details.
Deadline: 26th
October, 2016
October, 2016
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