Job Title: Sponsorship Coordinator
Organization: Fields of Life
Uganda
Uganda
Duty Station: Kampala,
Uganda
Uganda
Reports to: Programs Manager
About US:
Fields of Life Uganda is a charitable organization that has been
operating in Uganda since 1993. FOL-Uganda services are delivered through a
community and faith based intervention model. We envision a society where
vulnerable and marginalized people’s lives are changed, their communities transformed
and their hope built through our faith-based approach to development work.
operating in Uganda since 1993. FOL-Uganda services are delivered through a
community and faith based intervention model. We envision a society where
vulnerable and marginalized people’s lives are changed, their communities transformed
and their hope built through our faith-based approach to development work.
Key Duties and Responsibilities:
Planning and organizing sponsorship procedures and systems in the local
operational department:
operational department:
·
Establish and implement procedures for
maintaining high standards of service to support regional offices and local
sponsorship.
Establish and implement procedures for
maintaining high standards of service to support regional offices and local
sponsorship.
·
Evaluate and develop improved techniques for the
management and control of sponsorship operations.
Evaluate and develop improved techniques for the
management and control of sponsorship operations.
·
Consolidate the monthly sponsorship activity
report for the following and share with management and or staff
Consolidate the monthly sponsorship activity
report for the following and share with management and or staff
·
Annual
photo updates
Annual
photo updates
·
Periodical
profile collection
Periodical
profile collection
·
Correspondence/queries
Correspondence/queries
·
Progress
and community newsletter reports
Progress
and community newsletter reports
·
KPIs
KPIs
·
Department
staff performance on their individual work plans
Department
staff performance on their individual work plans
·
Query
management report
Query
management report
Review and implement sponsorship annual plans and budgets as per
planning and budgeting guidelines:
planning and budgeting guidelines:
·
Attend and contribute to the plans and budget review
exercise/meeting.
Attend and contribute to the plans and budget review
exercise/meeting.
·
Prepare sponsorship forecast plan to facilitate
program planning and budgeting for the financial year.
Prepare sponsorship forecast plan to facilitate
program planning and budgeting for the financial year.
·
Prepare the department’s plans and budgets as
per the plans and budgets guidelines
Prepare the department’s plans and budgets as
per the plans and budgets guidelines
·
Regularly monitor the performance of the
department budget and analyse variance performance management
Regularly monitor the performance of the
department budget and analyse variance performance management
·
Compile and submit the required consolidated
procurement list to the administration department to place orders as per the
Finance manual
Compile and submit the required consolidated
procurement list to the administration department to place orders as per the
Finance manual
Oversee and maintain the sponsorship database, generate and disseminate
summaries and report tracking systems in line with the sponsorship policies and
procedures
summaries and report tracking systems in line with the sponsorship policies and
procedures
·
Ensure accurate and up to date information in
sponsorship files and records.
Ensure accurate and up to date information in
sponsorship files and records.
·
Run the weekly to do list analysis for sharing
with the unit staff and inform staff on respective new requirements and
outstanding communication.
Run the weekly to do list analysis for sharing
with the unit staff and inform staff on respective new requirements and
outstanding communication.
·
Run the correspondence outstanding report and
monitor the response performance.
Run the correspondence outstanding report and
monitor the response performance.
·
Monitor the department KPIs and inform
management of the overall performance for strategic planning on the
under-performance.
Monitor the department KPIs and inform
management of the overall performance for strategic planning on the
under-performance.
·
Run the monthly systems administration
requirement for cleaning up the system.
Run the monthly systems administration
requirement for cleaning up the system.
Liaison and Support:
·
Work closely with and attend meetings with other
departments necessary to perform duties and aid in organizational development
in the following areas;
Work closely with and attend meetings with other
departments necessary to perform duties and aid in organizational development
in the following areas;
·
Visiting
teams: sponsorship presentations at visiting teams orientation to provide
information and facilitate opportunity to sponsor for visitors and teams
Visiting
teams: sponsorship presentations at visiting teams orientation to provide
information and facilitate opportunity to sponsor for visitors and teams
·
Facilitate
requests to sponsor children.
Facilitate
requests to sponsor children.
·
Support
requests for visiting sponsors to meet sponsored individuals.
Support
requests for visiting sponsors to meet sponsored individuals.
·
Communicate
accurate and complete information to both local and regional offices.
Communicate
accurate and complete information to both local and regional offices.
·
Ensure
timely responses and follow-up to inquiries
Ensure
timely responses and follow-up to inquiries
·
Develop
and carry out activities to raise sponsors in the local region
Develop
and carry out activities to raise sponsors in the local region
·
Maintain
and develop existing and new sponsors
Maintain
and develop existing and new sponsors
·
Manage
local incoming sponsor funds
Manage
local incoming sponsor funds
Supervise, appraise and build capacity of sponsorship staff,
non-sponsorship staff and partners in line with organization policies;
enhancing the relevant knowledge and skills:
non-sponsorship staff and partners in line with organization policies;
enhancing the relevant knowledge and skills:
·
Agree on staff performance deliverables and sign
a performance agreement plan with the unit staff.
Agree on staff performance deliverables and sign
a performance agreement plan with the unit staff.
·
Have annual/bi-annual/monthly individual work
plans drawn and agreed upon; monitor the staff appraisal schedules and follow
up
Have annual/bi-annual/monthly individual work
plans drawn and agreed upon; monitor the staff appraisal schedules and follow
up
·
Plan and arrange for the unit monthly update and
planning meetings in the unit.
Plan and arrange for the unit monthly update and
planning meetings in the unit.
·
Contribute to the development of terms of
reference for auditing sponsorship performance and compliance to sponsorship
policies at all levels within the FOL program.
Contribute to the development of terms of
reference for auditing sponsorship performance and compliance to sponsorship
policies at all levels within the FOL program.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the Sponsorship
Coordinator vacancy must hold a Bachelor of Social Work and Social
Administration, Development studies or a relevant field. Possession of a post
graduate qualification in M&E or project planning and management is an
added advantage
The ideal candidate for the Sponsorship
Coordinator vacancy must hold a Bachelor of Social Work and Social
Administration, Development studies or a relevant field. Possession of a post
graduate qualification in M&E or project planning and management is an
added advantage
·
At least three years’ experience in managing
sizeable sponsorship portfolios and children in a reputable organization
(whether paid or voluntary)
At least three years’ experience in managing
sizeable sponsorship portfolios and children in a reputable organization
(whether paid or voluntary)
·
Previous experience managing databases and other
computer applications
Previous experience managing databases and other
computer applications
How to Apply:
All suitably qualified and interested candidates are encouraged to send
their updated CVs and cover letters with three work-related referees to the
address or email below:
their updated CVs and cover letters with three work-related referees to the
address or email below:
People Performance Group,
Plot 8 Kitante Close, Kitante,
P.O. Box 12405, Kampala, Uganda.
E-mail to:
[email protected]
[email protected]
NB: Please indicate the
position applied for in the subject line.
position applied for in the subject line.
Deadline: 28th
October, 2016
October, 2016
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