Sponsorship Coordinator NGO Careers – Fields of Life Uganda

Job Title:      Sponsorship Coordinator
Organization: Fields of Life
Duty Station: Kampala,
Reports to: Programs Manager
About US:
Fields of Life Uganda is a charitable organization that has been
operating in Uganda since 1993. FOL-Uganda services are delivered through a
community and faith based intervention model. We envision a society where
vulnerable and marginalized people’s lives are changed, their communities transformed
and their hope built through our faith-based approach to development work.
Key Duties and Responsibilities:
Planning and organizing sponsorship procedures and systems in the local
operational department:
Establish and implement procedures for
maintaining high standards of service to support regional offices and local
Evaluate and develop improved techniques for the
management and control of sponsorship operations.
Consolidate the monthly sponsorship activity
report for the following and share with management and or staff
photo updates
profile collection
and community newsletter reports
staff performance on their individual work plans
management report
Review and implement sponsorship annual plans and budgets as per
planning and budgeting guidelines:
Attend and contribute to the plans and budget review
Prepare sponsorship forecast plan to facilitate
program planning and budgeting for the financial year.
Prepare the department’s plans and budgets as
per the plans and budgets guidelines
Regularly monitor the performance of the
department budget and analyse variance performance management
Compile and submit the required consolidated
procurement list to the administration department to place orders as per the
Finance manual
Oversee and maintain the sponsorship database, generate and disseminate
summaries and report tracking systems in line with the sponsorship policies and
Ensure accurate and up to date information in
sponsorship files and records.
Run the weekly to do list analysis for sharing
with the unit staff and inform staff on respective new requirements and
outstanding communication.
Run the correspondence outstanding report and
monitor the response performance.
Monitor the department KPIs and inform
management of the overall performance for strategic planning on the
Run the monthly systems administration
requirement for cleaning up the system.
Liaison and Support:
Work closely with and attend meetings with other
departments necessary to perform duties and aid in organizational development
in the following areas;
teams: sponsorship presentations at visiting teams orientation to provide
information and facilitate opportunity to sponsor for visitors and teams
requests to sponsor children.
requests for visiting sponsors to meet sponsored individuals.
accurate and complete information to both local and regional offices.
timely responses and follow-up to inquiries
and carry out activities to raise sponsors in the local region
and develop existing and new sponsors
local incoming sponsor funds
Supervise, appraise and build capacity of sponsorship staff,
non-sponsorship staff and partners in line with organization policies;
enhancing the relevant knowledge and skills:
Agree on staff performance deliverables and sign
a performance agreement plan with the unit staff.
Have annual/bi-annual/monthly individual work
plans drawn and agreed upon; monitor the staff appraisal schedules and follow
Plan and arrange for the unit monthly update and
planning meetings in the unit.
Contribute to the development of terms of
reference for auditing sponsorship performance and compliance to sponsorship
policies at all levels within the FOL program.
Qualifications, Skills and
The ideal candidate for the Sponsorship
Coordinator vacancy must hold a Bachelor of Social Work and Social
Administration, Development studies or a relevant field. Possession of a post
graduate qualification in M&E or project planning and management is an
added advantage
At least three years’ experience in managing
sizeable sponsorship portfolios and children in a reputable organization
(whether paid or voluntary)
Previous experience managing databases and other
computer applications
How to Apply:
All suitably qualified and interested candidates are encouraged to send
their updated CVs and cover letters with three work-related referees to the
address or email below:
People Performance Group,
Plot 8 Kitante Close, Kitante,
P.O. Box 12405, Kampala, Uganda.
E-mail to:
NB: Please indicate the
position applied for in the subject line.
Deadline: 28th
October, 2016
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