Several Administrative Assistant (Station and Region) Job Placements – Uganda National Roads Authority (UNRA)

Organisation: Uganda National Roads Authority (UNRA)
Duty Station:  Kampala,
Uganda
Reports to: Station Manager / Regional Manager

About UNRA:
The
Uganda National Roads Authority (UNRA) was established by an Act of Parliament;
The Uganda National Authority Act, No. 15 of 2006. UNRA became operational on
1st July 2008.  The mandate of UNRA is to
develop and maintain the national roads network, advise Government on general
roads policy and contribute to addressing of transport concerns, among others.

Job Summary: The Administrative Assistant (Stations and Regions)
will perform administrative duties at Stations and Regions. Some of the key responsibilities
will include receiving and screening calls; managing calendars; meeting and
event arrangements; preparing reports, filing of documents, customer relations.
The Administrative Assistant will also be responsible for drafting, typing,
routing and following up on correspondences; providing historical reference by developing
and utilizing filing and retrieval systems including recording meeting
discussions and managing and accounting for imprest at Stations.

Key Duties and Responsibilities:
  • Conduct administrative functions at regions
    and stations and serve as the primary point of administrative contact at
    the station and liaise with other offices, individuals, and institutions on
    operational and programmatic matters concerning the office.
  • Organize and facilitate meetings, conferences,
    workshops and other special events and participate in the preparation of
    documents for the same as and when requested;
  • Attend relevant meetings, record meeting
    discussions and submit the minutes within 24hrs or as agreed;
  • Answer phone calls by the second ring,
    re-directing calls to appropriate persons, taking detailed messages for
    the person who has called including name, time of call and nature of
    business;
  • Compile and keep proper custody of registers
    for specific documents as deemed necessary;
  • Schedule appointments for visitors and staff
    and maintain an events calendar;
  • Prepare and submit reports and file
    documents;
  • Draft, type, route and follow up on correspondences
    while ensuring quality assurance of all out going correspondences /
    letters;
  • Manage all mails and filling system that
    enables prompt and easy retrieval of documents;
  • Perform any other duties as assigned by the Station
    Manager / Regional Manager. 
Qualifications, Skills and Experience:
  • The applicants for the UNRA Administrative
    Assistants jobs should hold an Honors degree in Secretarial Studies,
    Information Technology, Business Administration or any other relevant courses
    from a recognized University;
  • Possession of a qualification in procurement
    is desirable;
  • At least three years’ experience in modern
    office management in a large organization;
  • Working knowledge and experience in records
    management
  • High level of integrity;
  • Proven track record of outstanding
    performance;
  • Ability to work as part of a team;
  • Excellent oral and written communication
    skills;
  • Excellent interpersonal, particularly
    staff/management relation skills
  • Ability to deliver accurate results in a timely
    manner and in an environment with multiple and challenging tasks.
How to Apply:
All suitably qualified and interested candidates should send their applications online at the link belowPlease follow the instructions at the link below. 

Click Here (Read Instructions) -> Register (Click Here) -> Application 

Deadline: 14th October 2016 

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