Regional Business Support & Finance Manager NGO Careers – Oxfam

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Organisation: Oxfam
Duty Station: Kampala,
Uganda
Reports to: Regional
Director
About Oxfam:
Oxfam is an international confederation of 17 affiliates networked
together in more than 90 countries committed to ridding the world of poverty
and injustice. To achieve this, we support local projects in developing
countries, we lobby governments and companies to take into account the
interests of the poorest people and we campaign to involve citizens in our
work. We implement our programs by working with local NGO partners and civil
society organizations and engaging with private sector and governments. Oxfam
employs over 6,000 people worldwide in more than 90 countries. In Uganda, our
program is anchored on three broad themes deliberately focused on Women’s
Rights: Resilient Livelihoods, Governance and Accountability and Humanitarian
Preparedness and Response.
Job Summary: The Regional
Business Support & Finance Manager – HECA will provide financial and risk
management service in the HECA region (DRC, Ethiopia, Kenya, Tanzania, Sudan, South Sudan, Burundi, Rwanda, Somalia and Uganda) by developing
business intelligence that supports enhanced investment decisions and
performance management. The incumbent will lead the regional financial
planning, budgeting, forecasting and reporting process, working closely with
the country finance, executing and partner affiliates.
Key Duties and
Responsibilities: 
Regional Performance Management & Business Intelligence: 60%
·        
Steward
performance management across the region by leading the regional
financial planning, budgeting and reporting process.
·        
The
jobholder will also prepare the regional operational plan, budget and reports
as per OI standards and processes.
·        
Lead
business intelligence activities, performing proactive monitoring and
analysis to drive strategic business decisions and continuous improvement
activities
·        
Offer support in the development of KPIs and
action planning to meet targets
·        
Understand the key drivers / scenarios that impact
performance
·        
Analyse the impact of different financing
strategies on regional programs
·        
Monitor funding pipeline – perform portfolio
analysis of funding gaps vs. spending budget. Work in coordination with the
regional and country business development leads to ensure financial
sustainability of programs and work in the region
·        
Provide
strategic financial counsel to the Regional Director, ensuring s(he) has
regular, accurate and timely financial information.
·        
Develop
a comprehensive knowledge of major programs and management issues in the
countries in the HECA region.
·        
Support
Collective Resource Allocation (CRA) decisions by ensuring the Global Program
·        
Influencing and Investment Framework (GPIIF)
ratios are correctly interpreted and maintained.
Support reimbursement process:
·        
Support
communication and information flow between Oxfam International Finance,
affiliates and countries.
·        
Support
a climate of continuous professional improvement in finance across the region,
identifying key gaps and training opportunities for staff.
·        
Support
staff training in key finance related issues and procedures, working closely
with the relevant executing affiliates.
·        
Support
financial governance by ensuring the RD and RGG have quality financial
information that is presented according to defined processes and
timelines (i.e. budget submissions from countries).
·        
Regularly
monitor regional grants and ensure compliance with institutional donor policies
by partner organizations / partners in coordination with regional
affiliates that have signed contracts with donors.
Risk Management 40%
·        
Support
the OI RD by conducting regular effective risk analysis (i.e. variance
analysis, trends) and reviews for the region, ensuring proper financial
and operational controls are in place.
·        
Create
strategies to mitigate financial and operational risk in the region,
working closely with country directors and executing affiliates.
·        
Ensure
compliance with all legal and statutory reporting requirements in the HECA
region including providing audited regional accounts to the relevant
government bodies.
·        
Ensure
compliance in the region with Oxfam financial procedures and policies,
including financial risk management, anti-terrorism and money
laundering, etc.
Leadership and Coordination
·        
As a
member of the regional leadership team, support the development of the
regional strategy, with a focus on ensuring sufficient capacity and support in
the area of business operations.
·        
Offer
support in the design and implementation of any required new systems, processes
and policies, working in coordination with the functional teams in the
region (countries and affiliates).
·        
Actively
promote and shape the One Oxfam culture by facilitating spaces of participation
and contribution across the various programs and support functions.
·        
Act
as a change agent for 2020 processes, providing insight and vision on
how to enable change and create process improvements.
·        
Ensure
that the transformation agenda in the region and its action plan is effectively
implemented across the HECA region, ensuring guidance and adequate support
(i.e. support to country transition planning, etc.).
Qualifications, Skills and
Experience: 
·        
The
applicant should preferably hold Graduate level qualification with a recognised
accountancy qualification
·        
Full
professional qualification in accountancy (e.g. CA/ACCA/ACA/CIMA/CPA)
·        
A
significant amount of experience in providing a whole range of financial
services to an organisation, ideally within the International NGO or
public sector
·        
Good
leadership skills: experience of working in a supervisory position with
a team structure
·        
Demonstrated
ability to interpret financial procedures and standards and put them into
practice and influence others in their implementation
·        
Good
analytical and planning skills
·        
Excellent
communication and interpersonal skills
·        
Proven
knowledge of computerised systems and demonstrable experience of working
with computerised accounting packages and spreadsheets
·        
Self-management
including: ability to prioritise own workload and work independently and
commitment to meet deadlines
·        
Ability
to travel within and across the countries in the region without
requiring visa
·        
Excellent
interpersonal skills, able to work as part of a dispersed, multi-disciplined,
multicultural team
·        
Excellent
English Language (oral and written)
·        
Knowledge
and / or experience of common Oxfam norms objects, standards and tools
Personal Competencies:
·        
Decisiveness:
We are comfortable to make transparent decisions and to adapt decision making
modes to the context and needs.
·        
Influencing: We have the ability to
engage with diverse stakeholders in a way that leads to increased impact for
the organization. We spot opportunities to influence effectively and where
there are no opportunities we have the ability to create them in a respectful
and impactful manner.
·        
Humility: We put ‘we’ before ‘me’
and place an emphasis on the power of the collective, nurture the team and play
to the strengths of each individual. We are not concerned with hierarchical
power, and we engage with, trust and value the knowledge and expertise of
others across all levels of the organization.
·        
Relationship Building: We understand
the importance of building relationship, within and outside the organization.
We have the ability to engage with traditional and non-traditional stakeholders
in ways that lead to increased impact for the organisation.
·        
Listening: We are good listeners who
can see where deeper levels of thoughts and tacit assumptions differ. Our
messages to others are clear, and consider different preferences.
·        
Mutual Accountability:  We can explain our decisions and how
we have taken them based on our organizational values. We are ready to be held
to account for what we do and how we behave, as we are also holding others
to account in a consistent manner.
·        
Agility, Complexity, and Ambiguity:  We scan the environment, anticipate
changes, are comfortable with lack of clarity and deal with a large
number of elements interacting in diverse and unpredictable ways.
·        
Systems Thinking:  We view problems as parts of an
overall system and in their relation to the whole system, rather than
reacting to a specific part, outcome or event in isolation. We focus on
cyclical rather than linear cause and effect. By consistently
practicing systems thinking we are aware of and manage well unintended consequences
of organisational decisions and actions.
·        
Strategic Thinking and Judgment:  We use judgment, weighing risk
against the imperative to act. We make decisions consistent with organizational
strategies and values.
·        
Vision Setting: We have the ability
to identify and lead visionary initiatives that are beneficial for our
organization and we set high-level direction through a visioning process that
engages the organization and diverse external stakeholders.
·        
Self- Awareness:  We are able to develop a high degree
of self-awareness around our own strengths and weaknesses and our impact on
others. Our self-awareness enables us to moderate and self-regulate our behaviors
to control and channel our impulses for good purposes.
·        
Enabling: We all work to effectively
empower and enable others to deliver the organizations goals through creating
conditions of success. We passionately invest in others by developing their
careers, not only their skills for the job. We provide freedom; demonstrate
belief and trust provide appropriate support. We give more freedom and
demonstrate belief and trust, underpinned with appropriate support.
How to Apply:
All suitably qualified and interested candidates should send their
applications and curriculum vitae with a daytime telephone contact using the
link below quoting the position reference.
Deadline: 11th
November, 2016

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