Job Title: Procurement & Logistics Manager
Organisation: Marie Stopes
International (MSI)
International (MSI)
Reports to: Managing
Director
Director
Duty Station: Kampala,
Uganda
Uganda
About US:
Marie Stopes International (MSI) is an international non-profit
organisation providing personalised contraception and safe post-abortion care
services to women and girls. Our local teams of professionals are passionate
about the work they do in communities across 37 countries. The services we
provide give a woman the power to choose when she has children so that she is
free pursue her plans and dreams for herself and her family.
organisation providing personalised contraception and safe post-abortion care
services to women and girls. Our local teams of professionals are passionate
about the work they do in communities across 37 countries. The services we
provide give a woman the power to choose when she has children so that she is
free pursue her plans and dreams for herself and her family.
Job Summary: The Procurement
& Logistics Manager will primarily advance compliance and value for money
through the effective procurement of goods and services, and effective
distribution of those products across all MSU’s service delivery channels and
operations nationwide. In managing this key area of organizational risk, s/he
is will develop and ensure full compliance with effective policies, strategies
and systems that deliver cost effective, donor compliant, high quality, timely
delivery of all procurement and logistics.
& Logistics Manager will primarily advance compliance and value for money
through the effective procurement of goods and services, and effective
distribution of those products across all MSU’s service delivery channels and
operations nationwide. In managing this key area of organizational risk, s/he
is will develop and ensure full compliance with effective policies, strategies
and systems that deliver cost effective, donor compliant, high quality, timely
delivery of all procurement and logistics.
Key Duties and
Responsibilities:
Responsibilities:
Procurement and Supply Chain Management:
·
Implement strategic procurement including
sourcing strategy, supplier selection and evaluation, quality management,
customer relationship management and performance measurement
Implement strategic procurement including
sourcing strategy, supplier selection and evaluation, quality management,
customer relationship management and performance measurement
·
The jobholder will manage the entire process in
the planning of procurement and supply chain activities, logistics and
distribution, ensuring effectively-functioning processes to avoid costly delays
and lost opportunities.
The jobholder will manage the entire process in
the planning of procurement and supply chain activities, logistics and
distribution, ensuring effectively-functioning processes to avoid costly delays
and lost opportunities.
·
Ensure effective lines of communication between
the user departments and the procurement
team to ensure priority requirements, timely delivery of goods, works and
services using the most appropriate procurement procedures.
Ensure effective lines of communication between
the user departments and the procurement
team to ensure priority requirements, timely delivery of goods, works and
services using the most appropriate procurement procedures.
·
Responsible for introducing process improvements
in the supply chain and identify new vendors/suppliers without jeopardizing
quality and service delivery.
Responsible for introducing process improvements
in the supply chain and identify new vendors/suppliers without jeopardizing
quality and service delivery.
·
Build and manage relationships with vendors,
suppliers and contractors that facilitate smooth flow of services to MSU and
ensure effective use of internal Standard Operating Procedures in Procurement,
control of workflows, continuous business processes monitoring and elaboration
of improvements in systems and processes
Build and manage relationships with vendors,
suppliers and contractors that facilitate smooth flow of services to MSU and
ensure effective use of internal Standard Operating Procedures in Procurement,
control of workflows, continuous business processes monitoring and elaboration
of improvements in systems and processes
·
Ensure full compliance of procurement activities
with MSU Procurement Manual, Finance Manual and donor policies.
Ensure full compliance of procurement activities
with MSU Procurement Manual, Finance Manual and donor policies.
·
Manage and monitor all transnational procurement
including tendering processes, evaluation, contracting, contract management,
legal considerations and payment conditions, contractors, performance
evaluation and risk assessment.
Manage and monitor all transnational procurement
including tendering processes, evaluation, contracting, contract management,
legal considerations and payment conditions, contractors, performance
evaluation and risk assessment.
·
Prepare monthly, quarterly and annual
procurement plans and progress reports as required
Prepare monthly, quarterly and annual
procurement plans and progress reports as required
·
Develop, approve and implement Procurement
strategy that reflects value for money
Develop, approve and implement Procurement
strategy that reflects value for money
Contracts Administration and Management:
·
Develop appropriate contract management tools,
guidelines and manuals for standardization and knowledge sharing purposes
Develop appropriate contract management tools,
guidelines and manuals for standardization and knowledge sharing purposes
·
Provide oversight over various contract
management processes and ensure transparency by developing and implementing
systems for internal control that would ensure compliance with contractual
terms and conditions in collaboration with Department Heads.
Provide oversight over various contract
management processes and ensure transparency by developing and implementing
systems for internal control that would ensure compliance with contractual
terms and conditions in collaboration with Department Heads.
·
The incumbent will also negotiate contract terms
with bid winners and the selected contractors in the best manner achieving the
best interest of MSU, its clients and beneficiaries
The incumbent will also negotiate contract terms
with bid winners and the selected contractors in the best manner achieving the
best interest of MSU, its clients and beneficiaries
·
Regularly monitor and analyze contract
performance against agreed benchmarks through agreed reporting mechanisms and
advise projects on potential issues and recommend remedial actions
Regularly monitor and analyze contract
performance against agreed benchmarks through agreed reporting mechanisms and
advise projects on potential issues and recommend remedial actions
Logistics Management:
·
Acquire assets and equipment and implement the
write off / disposal of recommended items as may be appropriate in compliance
with established rules and procedures
Acquire assets and equipment and implement the
write off / disposal of recommended items as may be appropriate in compliance
with established rules and procedures
·
Facilitate customs clearance of imported
supplies, materials, equipment and/or vehicles in a cost effective manner
Facilitate customs clearance of imported
supplies, materials, equipment and/or vehicles in a cost effective manner
·
Visit field offices on a regular basis with the
aim of monitoring and evaluating the provision of logistical inputs and
identify actions to be taken and implement necessary improvements in the
system.
Visit field offices on a regular basis with the
aim of monitoring and evaluating the provision of logistical inputs and
identify actions to be taken and implement necessary improvements in the
system.
Team Leadership: Clear and inspirational leadership to create a
mutually supportive, motivated and trusted team developing individual and
collective strengths while understanding the limits of their respective
authority areas.
mutually supportive, motivated and trusted team developing individual and
collective strengths while understanding the limits of their respective
authority areas.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate must hold an advanced
University Degree (Masters Degree or equivalent) in Procurement, Supply Chain
Management, Business Administration, Commerce, Economics, or related field.
The ideal candidate must hold an advanced
University Degree (Masters Degree or equivalent) in Procurement, Supply Chain
Management, Business Administration, Commerce, Economics, or related field.
·
A minimum of five years of progressively
responsible experience in the delivery and management of procurement and supply
chain services, logistics and assets management
A minimum of five years of progressively
responsible experience in the delivery and management of procurement and supply
chain services, logistics and assets management
·
CIPS certification highly desirable
CIPS certification highly desirable
·
Proficient in the use of computer applications
and systems
Proficient in the use of computer applications
and systems
·
Excellent knowledge of risk management in the
area of procurement and logistics
Excellent knowledge of risk management in the
area of procurement and logistics
·
Proven ability to manage and lead
high-performing teams through encouraging innovation and creativity
Proven ability to manage and lead
high-performing teams through encouraging innovation and creativity
·
Demonstrated ability to lead procurement
processes using specific procurement methods and to analyze procurement and
supply chain service requirements
Demonstrated ability to lead procurement
processes using specific procurement methods and to analyze procurement and
supply chain service requirements
·
Demonstrates integrity by modeling the MSU
values and ethical standards
Demonstrates integrity by modeling the MSU
values and ethical standards
·
Focuses on impact and result for the client and
responds positively to feedback
Focuses on impact and result for the client and
responds positively to feedback
·
Consistently approaches work with energy and a
positive, constructive attitude
Consistently approaches work with energy and a
positive, constructive attitude
·
Builds strong relationships with clients and
external actors
Builds strong relationships with clients and
external actors
·
Remains calm, in control and good humored even
under pressure
Remains calm, in control and good humored even
under pressure
·
Demonstrates openness to change and ability to
manage complexities
Demonstrates openness to change and ability to
manage complexities
·
Ability to advocate and provide policy advice
Ability to advocate and provide policy advice
·
Ability to promote integrity and business
ethics; demonstrate mature judgment, trust and open communication; ability to
ensure effective team work, collaborative behaviour and team spirit
Ability to promote integrity and business
ethics; demonstrate mature judgment, trust and open communication; ability to
ensure effective team work, collaborative behaviour and team spirit
·
Ability to develop collaborative and harmonious
relationship with external partners and clients at the senior level.
Ability to develop collaborative and harmonious
relationship with external partners and clients at the senior level.
·
Excellent communication and negotiation skills
to persuade and influence others
Excellent communication and negotiation skills
to persuade and influence others
·
Ability to multi-task and prioritize work
schedules
Ability to multi-task and prioritize work
schedules
·
Fluency in both verbal and written English is
essential.
Fluency in both verbal and written English is
essential.
Personal Competencies:
·
Attitude / Motivation:
Attitude / Motivation:
·
Successful performance at MSI is not simply
defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go
about their jobs and the impact that they have on others. We encourage and
expect all team members will demonstrate the following behaviours:
Successful performance at MSI is not simply
defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go
about their jobs and the impact that they have on others. We encourage and
expect all team members will demonstrate the following behaviours:
·
Initiative: Thinking ahead and taking action to make the
most of opportunities by finding the optimum solution
Initiative: Thinking ahead and taking action to make the
most of opportunities by finding the optimum solution
·
Innovative: Thinking creatively and
outside of the box so that ideas generated create a positive outcome
Innovative: Thinking creatively and
outside of the box so that ideas generated create a positive outcome
·
Effective Communication:
Communicating through active listening and good questioning techniques, using
appropriate body language, ensuring information is clear and concise.
Effective Communication:
Communicating through active listening and good questioning techniques, using
appropriate body language, ensuring information is clear and concise.
·
Responsive: Being responsive to
changing priorities and demands
Responsive: Being responsive to
changing priorities and demands
·
Working Efficiently: Planning,
prioritising and organising work to ensure work is accurate and deadlines are
met
Working Efficiently: Planning,
prioritising and organising work to ensure work is accurate and deadlines are
met
·
Sharing Information: Sharing information and knowledge
whilst maintaining confidentiality
Sharing Information: Sharing information and knowledge
whilst maintaining confidentiality
·
Focus on Learning: Taking
responsibility for keeping knowledge and skills updated and for seeking
opportunities to develop further
Focus on Learning: Taking
responsibility for keeping knowledge and skills updated and for seeking
opportunities to develop further
·
Commitment:
Awareness and understanding of goals, vision and values and how
your role impacts on this and going the extra mile to meet role requirements
Commitment:
Awareness and understanding of goals, vision and values and how
your role impacts on this and going the extra mile to meet role requirements
·
Driven:
Drive and determination to deliver results
Driven:
Drive and determination to deliver results
·
Accountable: Taking responsibility
for appropriate decisions that you make, and the actions and behaviour you
demonstrate
Accountable: Taking responsibility
for appropriate decisions that you make, and the actions and behaviour you
demonstrate
·
Embracing Change: Openness to embracing
change within the organisation and being able to adjust plans/activities
accordingly
Embracing Change: Openness to embracing
change within the organisation and being able to adjust plans/activities
accordingly
·
Motivated: Motivation towards
achieving quality results to maximise potential
Motivated: Motivation towards
achieving quality results to maximise potential
·
Team Player: Working as part of a
team by being supportive, flexible and showing respect for each other
Team Player: Working as part of a
team by being supportive, flexible and showing respect for each other
The Manager Procurement & Logistics is required to demonstrate
MSU’s core values of:
MSU’s core values of:
·
Accountability of all staff to each other and
our clients and stakeholders
Accountability of all staff to each other and
our clients and stakeholders
·
Equality of opportunity and access
Equality of opportunity and access
·
Value for money in the management of our
resources
Value for money in the management of our
resources
How to Apply:
All suitably qualified and interested candidates are strongly
encouraged to apply online at the link below.
encouraged to apply online at the link below.
Click Here
-> Select Apply Online option with this Position Title
-> Select Apply Online option with this Position Title
Deadline: 4th
November, 2016 by 12:00 am
November, 2016 by 12:00 am
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