Job Title: Office Administrator
Organization: TOTAL Uganda
Limited
Limited
Duty Station: Kampala,
Uganda
Uganda
Reports to: Supply and Operations
Manager
Manager
About US:
Total is a global integrated energy producer and provider, a leading
international oil and gas company, and the world’s second-ranked solar energy
operator with SunPower. Our 100,000 employees around the world are committed to
better energy that is safer, cleaner, more efficient, more innovative and
accessible to as many people as possible.
As a responsible corporate citizen, we focus on ensuring that our
operations in more than 130 countries worldwide consistently deliver economic,
social and environmental benefits. In
Uganda, we are a major player in the Oil and Gas sector with 125 service
stations across the country.
international oil and gas company, and the world’s second-ranked solar energy
operator with SunPower. Our 100,000 employees around the world are committed to
better energy that is safer, cleaner, more efficient, more innovative and
accessible to as many people as possible.
As a responsible corporate citizen, we focus on ensuring that our
operations in more than 130 countries worldwide consistently deliver economic,
social and environmental benefits. In
Uganda, we are a major player in the Oil and Gas sector with 125 service
stations across the country.
Key Duties and
Responsibilities:
Responsibilities:
·
Make appointments, book meetings in liaison with
the Supply and Operation Manager (SOM)and keep an up-to-date electronic diary
Make appointments, book meetings in liaison with
the Supply and Operation Manager (SOM)and keep an up-to-date electronic diary
·
The incumbent will write reports, prepare
presentations and manage official correspondences on behalf of Supply and
Operations Manager
The incumbent will write reports, prepare
presentations and manage official correspondences on behalf of Supply and
Operations Manager
·
Take and prepare minutes for meetings in the
Supply and Operations Department
Take and prepare minutes for meetings in the
Supply and Operations Department
·
Support the Supply and Operations Manager with
the daily office activities of the Supply and Operations Department i.e. leave
management, training among others
Support the Supply and Operations Manager with
the daily office activities of the Supply and Operations Department i.e. leave
management, training among others
·
Provide advice and support to staff, suppliers
and clients with information regarding the Supply and Operations Department
Provide advice and support to staff, suppliers
and clients with information regarding the Supply and Operations Department
·
Requisition and ensure optimal use of stationery
for the Supply and Operations Department
Requisition and ensure optimal use of stationery
for the Supply and Operations Department
·
Perform any other duties/assignments as directed
from time to time by the Supply and Operations Manager.
Perform any other duties/assignments as directed
from time to time by the Supply and Operations Manager.
Qualifications, Skills and
Experience:
Experience:
·
The applicants for the TOTAL Office
Administrator job placement should hold a bachelor’s Degree preferably in
Secretarial studies.
The applicants for the TOTAL Office
Administrator job placement should hold a bachelor’s Degree preferably in
Secretarial studies.
·
At least three years working experience in a
busy commercial environment.
At least three years working experience in a
busy commercial environment.
·
Excellent communication and interpersonal
skills.
Excellent communication and interpersonal
skills.
·
Possess excellent organisational skills
Possess excellent organisational skills
·
Proven ability to multi-task
Proven ability to multi-task
·
Computer literacy i.e. good knowledge of
computer packages like Word, PowerPoint, Excel, email among others
Computer literacy i.e. good knowledge of
computer packages like Word, PowerPoint, Excel, email among others
·
Excellent time management and customer care skills
Excellent time management and customer care skills
How to Apply:
All suitably qualified and interested candidates should send an
application letter, updated CV and academic documents to: [email protected]
and indicate the Job Title in the subject line. The attached files should not
exceed 1MB.
application letter, updated CV and academic documents to: [email protected]
and indicate the Job Title in the subject line. The attached files should not
exceed 1MB.
Deadline: 23rd October
2016
2016
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