Job Title: Logistics & Warehouse Manager
Organisation: Micro-Haem
Scientifics and Medical Supplies Limited
Scientifics and Medical Supplies Limited
Duty Station: Kampala, Uganda
Reports to: General Manager
About Us:
Micro-Haem Scientifics and Medical Supplies Limited mandate is supply
of high quality pharmaceutical and medical products (consumables and equipment)
of latest technology in Uganda and E. Africa; Manufacture Drugs and Medical
Devices/Instruments; Operate the Microhaem Medical Equipment Training School
(offer training, research, capacity building programmes, establish incubation
centre; collaborate with and outsource medical
professionals from related training institutions globally); run
curriculum that meets international
standards); and engage in maintenance, servicing and repairing of medical
equipment.
of high quality pharmaceutical and medical products (consumables and equipment)
of latest technology in Uganda and E. Africa; Manufacture Drugs and Medical
Devices/Instruments; Operate the Microhaem Medical Equipment Training School
(offer training, research, capacity building programmes, establish incubation
centre; collaborate with and outsource medical
professionals from related training institutions globally); run
curriculum that meets international
standards); and engage in maintenance, servicing and repairing of medical
equipment.
Job Summary: The Logistics
& Warehouse Manager will increase company profitability & customer
satisfaction by overseeing logistics, procurement, ensure procurement of
quality products from reputable sources of the company, warehouse operations in
a safe, secure, efficient and cost-effective manner that complies with company
policy and other applicable regulations
& Warehouse Manager will increase company profitability & customer
satisfaction by overseeing logistics, procurement, ensure procurement of
quality products from reputable sources of the company, warehouse operations in
a safe, secure, efficient and cost-effective manner that complies with company
policy and other applicable regulations
Key Duties and
Responsibilities:
Responsibilities:
·
The incumbent will supervise and schedule
warehouse and delivery staff to ensure safe and efficient operation of all
warehouse functions
The incumbent will supervise and schedule
warehouse and delivery staff to ensure safe and efficient operation of all
warehouse functions
·
Manage the entire warehouse operations from
shipment receipts to order management, picking, and Inventory management to
order fulfilment.
Manage the entire warehouse operations from
shipment receipts to order management, picking, and Inventory management to
order fulfilment.
·
Ensure the orders received are dispatched
accurately and within specified timelines.
Ensure the orders received are dispatched
accurately and within specified timelines.
·
Preparing NDR (Non Delivery Report) & RTO
(Return to Origin) Report
Preparing NDR (Non Delivery Report) & RTO
(Return to Origin) Report
·
Ensure optimum capacity utilization of warehouse
by designing best fit layouts of warehouse, goods/material placement, inventory
movement and maintenance of the warehouse
Ensure optimum capacity utilization of warehouse
by designing best fit layouts of warehouse, goods/material placement, inventory
movement and maintenance of the warehouse
·
People Development through regular feedback,
coaching & mentoring, identifying and facilitating training needs
People Development through regular feedback,
coaching & mentoring, identifying and facilitating training needs
·
Ensure safe, clean and healthy working
environment in compliance to statutory requirements and company policies
Ensure safe, clean and healthy working
environment in compliance to statutory requirements and company policies
·
Streamline the system and procedures for
effective inventory control for ensuring ready availability of materials to
meet the sales targets.
Streamline the system and procedures for
effective inventory control for ensuring ready availability of materials to
meet the sales targets.
·
In charge of maintaining the storage space and
receipt in good condition
In charge of maintaining the storage space and
receipt in good condition
·
Supervision of works in the warehouse and
control of the correct implementation of processes (receipt and putting away,
picking, loading, receipt and putting away of returns)
Supervision of works in the warehouse and
control of the correct implementation of processes (receipt and putting away,
picking, loading, receipt and putting away of returns)
·
Responsible for collecting orders and give the
information to the accounts department for billing.
Responsible for collecting orders and give the
information to the accounts department for billing.
·
Specifies the desired height of the stock and
ensures the replacement of it according to the storage policy of the company.
Specifies the desired height of the stock and
ensures the replacement of it according to the storage policy of the company.
·
Responsible for custom, documentation and
clearance.
Responsible for custom, documentation and
clearance.
·
Responsible for the planning of the
transportation from abroad and local.
Responsible for the planning of the
transportation from abroad and local.
·
Estimation of replenishment needs of central
warehouse according to the stock policy and the needs of direct customers.
Estimation of replenishment needs of central
warehouse according to the stock policy and the needs of direct customers.
·
Sending of the replenishment orders on a regular
basis if needed and make the follow up of the order.
Sending of the replenishment orders on a regular
basis if needed and make the follow up of the order.
·
Build long-term partnership with customers and
suppliers by effective communication, strong analytical and problem solving
capabilities.
Build long-term partnership with customers and
suppliers by effective communication, strong analytical and problem solving
capabilities.
·
Timely Reporting to the MD and General Manager.
Timely Reporting to the MD and General Manager.
·
Ensure safe custody of the products in the
warehouse
Ensure safe custody of the products in the
warehouse
Key Results Areas:
·
Effective Supervision of incoming, outgoing
stocks & Inspection for conformity of specifications and damage
Effective Supervision of incoming, outgoing
stocks & Inspection for conformity of specifications and damage
·
Complete documentation and entries for Stock
inward, National Drug Authority, pre-shipment and taxes applicable
Complete documentation and entries for Stock
inward, National Drug Authority, pre-shipment and taxes applicable
·
Improved Screening the items & forming route
for transportation
Improved Screening the items & forming route
for transportation
·
Improved coordination with Finance
Department and other internal end users
Improved coordination with Finance
Department and other internal end users
·
Strengthening Pre Delivery Inspection
Strengthening Pre Delivery Inspection
·
Improved Management of Information Systems
(MIS) and Reporting
Improved Management of Information Systems
(MIS) and Reporting
·
Improved company supplier relationship
Improved company supplier relationship
·
Improved cold chain storage and management
Improved cold chain storage and management
·
Cost effective procurement ensured.
Cost effective procurement ensured.
·
Well organized, clean, tidy and secured ware
house.
Well organized, clean, tidy and secured ware
house.
·
Improved knowledge regarding consumption trend
for the company products
Improved knowledge regarding consumption trend
for the company products
Qualifications, Skills and
Experience:
Experience:
·
The applicant must hold a Bachelor’s degree in
Procurement / Supply Chain Management / Logistics or business related field
from a reputable academic institution.
The applicant must hold a Bachelor’s degree in
Procurement / Supply Chain Management / Logistics or business related field
from a reputable academic institution.
·
Demonstrated ability to manage timely
procurement and delivery of items with tight deadlines.
Demonstrated ability to manage timely
procurement and delivery of items with tight deadlines.
·
At least five years of experience in
Procurement, Supply Chain and Logistics.
At least five years of experience in
Procurement, Supply Chain and Logistics.
·
Extensive experience with the industry as well
as local procurement policies, procedures and practices.
Extensive experience with the industry as well
as local procurement policies, procedures and practices.
·
Prior experience with laboratory and Medical
related procurement desirable.
Prior experience with laboratory and Medical
related procurement desirable.
·
The applicant must be an honest, mature and well
balanced person with integrity
The applicant must be an honest, mature and well
balanced person with integrity
·
Good at networking, sound business instincts,
strong negotiation and financial analysis skills.
Good at networking, sound business instincts,
strong negotiation and financial analysis skills.
·
People oriented and results driven
People oriented and results driven
·
Excellent communication and interpersonal skills
Excellent communication and interpersonal skills
·
Good problem solver and expediter, with capacity
to think strategically and to operate at all management and staff levels
Good problem solver and expediter, with capacity
to think strategically and to operate at all management and staff levels
·
Strong interpersonal and communication (written
and spoken) skills in English as well as other international languages.
Strong interpersonal and communication (written
and spoken) skills in English as well as other international languages.
·
Proficiency in relevant computer applications:
MS Word, , Excel, PowerPoint, Internet, Email, quick books, Tally software etc.
Proficiency in relevant computer applications:
MS Word, , Excel, PowerPoint, Internet, Email, quick books, Tally software etc.
·
Ability to meet tight deadlines and successfully
manage multiple assignments concurrently.
Ability to meet tight deadlines and successfully
manage multiple assignments concurrently.
·
Ability to function independently;
results-oriented; detail oriented.
Ability to function independently;
results-oriented; detail oriented.
·
Strong organizational and analytical skills,
good attention to detail.
Strong organizational and analytical skills,
good attention to detail.
·
Ability to problem solve and work as part of a
team
Ability to problem solve and work as part of a
team
·
Age: Between 35-40 years
Age: Between 35-40 years
How to Apply:
All suitably qualified and interested applicants should send their
sealed applications either hand delivered or via post to:
sealed applications either hand delivered or via post to:
ACLAIM Africa Limited,
Plot M99 Nakasero Hill Lane,
P. O. Box 7202, Kampala, Uganda.
The completed applications should include a Cover Letter, Curriculum
Vitae indicating three professional referees, two of whom should have been
direct supervisors and Copies of Academic Certificates.
Vitae indicating three professional referees, two of whom should have been
direct supervisors and Copies of Academic Certificates.
Deadline: 14th October, 2016 by
5 pm.
5 pm.
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