Human Resources Officer Non-profit Jobs – Jhpiego

Job Title:       Human Resources Officer
Organisation: Jhpiego
Project Name: USAID Malaria
Action Program for Districts (MAPD)
Duty Station: Kampala,
About US:
Jhpiego is an international, non-profit health organization affiliated
with The Johns Hopkins University. For 40 years in East and Southern Africa,
Jhpiego has empowered front-line health workers by designing and implementing
effective, low-cost, hands-on solutions that strengthen the delivery of health
care services, following the household-to-hospital continuum of care. Jhpiego
partners with organizations to build sustainable, local capacity through advocacy,
policy development, human resources for health and quality and performance
improvement approaches.
About USAID MAPD Program:
The Malaria Action Program for Districts (MAPD) is a five-year project
funded by U.S Agency for International Development (USAID)/PMI. The project
aims to prevent and control Malaria illnesses and deaths in order to minimize
the social economic effects of the disease among the overall population of
Uganda especially in children under-5 years of age.
Job Summary: The Human
Resources Officer will provide HR support to Jhpiego country office for
effective delivery of HR services and functions. These include providing HR
support in recruitment, performance management, and HR administration, employee
relations, ensuring compliance with Uganda labor laws and implementing
initiatives in accordance with Jhpiego HR policy.
Key Duties and
The jobholder will provide advice to staff and
supervisors on various HR policies, good practices for effective and motivated
Offer support in the review and update HR
policies as per local laws and best practices in the international NGO
Support the HR manager in the recruitment
process including review of job descriptions, advertisements, screening of
applications, interview and selection process, reference checks and
Recommend to the HR manager of the offer to be
made to the selected candidates
Manage the review and renewal of the Jhpiego
medical scheme ;Provide day-to-day administration of staff benefits and answer
queries from staff regarding benefits
Coordinate on-boarding (orientation) of new
staff with other departments to support the learning process of new employees
and follow-up with new staff to ensure adaptation and identify problem areas
Maintain up to date employee  records in both electronic(JEMS and J-drive)
and hard copy files and ensure the files are complete and all required
documentation is maintained in a confidential and secure manner
Compile payroll details every month and the changes
thereof and liaise with the Finance office
Provide backstopping support to staff on JEMS HR
system including; updating staff records, timely approval of staff leave and
timely submission of monthly timesheets
Ensure effective administration of the performance
management processes including appraisals after probation period, performance
improvement plan (PIP) mid-year and end of year appraisals
Coordinate training and development initiatives
for staff.
Process email requisitions for staff and partner
Coordinate staff separation
Offer support in the administration of HR
Policies, addressing staff grievances and in handling disciplinary issues
Provide leadership to the health safety and
committee and ensure compliance to health and safety requirements
Support to the Health and Safety committee in
implementation of annual program and in response to emergency
Coordinate the staff welfare initiatives and all
staff events e.g. welfare association, staff recognition award, staff team
building and meetings, wellness activities and other HR initiatives
Responsible for drafting, processing and records
of all consultants and staff contracts
Drive staff towards a common and shared vision
and mission
Assume other responsibilities as assigned
Qualifications, Skills and
The applicant for the Jhpiego Human Resources
Officer should hold a Post Graduate /Master’s degree in HR, Admin or related
Post graduate diploma in HRM. Membership to a HR
professional body will be an added advantage.
A minimum of five years progressive practical
work experience in Human Resource within the International Nongovernmental
organization settings.
Knowledge of the Uganda Labor laws and the
related labor dispute resolution mechanism
Demonstrated use of initiative and ability to
make appropriate linkages in work requirements and anticipate next steps.
Ability to identify clients’ needs and
appropriate solutions including ability to establish and maintain productive
partnership with clients.
Effective organizational skills and ability to
handle a large volume of work in an efficient and timely manner
Knowledge of donor funded projects.
Ability to demonstrate diplomacy, sensitivity,
and respect for confidentiality.
Computer skills i.e. proficiency in MS Word,
Excel and PowerPoint.
Proven knowledge and experience in Human
Resources Management Information Systems.
Fluent English both spoken and written.
How to Apply:
All suitably qualified and interested Ugandans are encouraged to apply
online by uploading an updated resume, cover letter and three professional
references at the web link below.
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