Job Title: Human Resources Coordinator
Organisation: University
Research Co., LLC (URC)
Research Co., LLC (URC)
Project Name: USAID Regional
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) Project
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) Project
Duty Station: Jinja, Uganda
About US:
University Research Co., LLC (URC) is a global company dedicated to
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
About USAID RHITES-EC Project:
University Research Co., LLC (URC) is implementing the USAID Regional
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) whose aim is to support the implementation of a
comprehensive integrated investment in regional
health, nutritional assistance and HIV/AIDS programs. The five-year project
targets 11 districts in East Central Uganda with an estimated total population
of 4.1 million through a district-based integrated package of quality health,
nutrition, HIV / AIDS and childe development services.
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) whose aim is to support the implementation of a
comprehensive integrated investment in regional
health, nutritional assistance and HIV/AIDS programs. The five-year project
targets 11 districts in East Central Uganda with an estimated total population
of 4.1 million through a district-based integrated package of quality health,
nutrition, HIV / AIDS and childe development services.
Job Summary: The Human Resources
Coordinator will be responsible for overseeing the human resource function for
the central based technical and administrative staff for the Project. He/she
will be responsible for managing staff contracts, benefits, and payroll in
compliance with USAID and URC regulations.
Coordinator will be responsible for overseeing the human resource function for
the central based technical and administrative staff for the Project. He/she
will be responsible for managing staff contracts, benefits, and payroll in
compliance with USAID and URC regulations.
Key Duties and Responsibilities:
·
Manage the implementation of the URC Uganda
Human Resource management standard operating procedures.
Manage the implementation of the URC Uganda
Human Resource management standard operating procedures.
·
The incumbent will develop and manage contracts,
files, and payroll processes for project staff.
The incumbent will develop and manage contracts,
files, and payroll processes for project staff.
·
Ensure adherence to local labor laws and
practices and support staff enrollment in local benefit plans as appropriate.
Ensure adherence to local labor laws and
practices and support staff enrollment in local benefit plans as appropriate.
·
Tasked with advising management on local labor
law related issues and changes thereof.
Tasked with advising management on local labor
law related issues and changes thereof.
·
Support new staff orientation, onboarding and
other HR initiatives.
Support new staff orientation, onboarding and
other HR initiatives.
·
Act as the primary point of contact for the
staff medical and group personal accident insurance service providers. This
includes ensuring that all staff are covered at all times while on URC/ RHITES
EC employment.
Act as the primary point of contact for the
staff medical and group personal accident insurance service providers. This
includes ensuring that all staff are covered at all times while on URC/ RHITES
EC employment.
·
Serve as primary contact person for all project
staff to ensure HR support is provided.
Serve as primary contact person for all project
staff to ensure HR support is provided.
·
Coordinate recruitment process by advertising
vacancies, collecting CVs, screening candidates, and setting up interviews for
selected applicants with the relevant staff on the project.
Coordinate recruitment process by advertising
vacancies, collecting CVs, screening candidates, and setting up interviews for
selected applicants with the relevant staff on the project.
·
The incumbent will facilitate orientation of new
employees and ensure that the URC and USAID rules/ policies/procedures are well
understood by all staff, providing guidance as necessary.
The incumbent will facilitate orientation of new
employees and ensure that the URC and USAID rules/ policies/procedures are well
understood by all staff, providing guidance as necessary.
·
Facilitate the separation of employees due to
resignation, termination and ensure that all the necessary exit documentation
is completed.
Facilitate the separation of employees due to
resignation, termination and ensure that all the necessary exit documentation
is completed.
·
Oversee proper reporting of labor time and
ensure the timely submission of electronic and paper timesheets, and the timely
completion and submission of Labor Adjustment Forms, when needed
Oversee proper reporting of labor time and
ensure the timely submission of electronic and paper timesheets, and the timely
completion and submission of Labor Adjustment Forms, when needed
·
Keenly track and record staff leave providing
updates to staff on the same.
Keenly track and record staff leave providing
updates to staff on the same.
·
Coordinate the staff appraisal and performance
evaluation process
Coordinate the staff appraisal and performance
evaluation process
·
Establish and maintain the project/personnel
paper and electronic files. Keep files in an organized, orderly manner so that
records can be referred to and deciphered clearly in the event of an audit or
need for historical information.
Establish and maintain the project/personnel
paper and electronic files. Keep files in an organized, orderly manner so that
records can be referred to and deciphered clearly in the event of an audit or
need for historical information.
·
Perform any other tasks as may be assigned
Perform any other tasks as may be assigned
Qualifications, Skills and
Experience:
Experience:
·
The applicants for the USAID RHITES-EC Human
Resources Coordinator job placement must hold a Bachelor’s degree in Human
resources with Advanced degree in Organizational psychology
The applicants for the USAID RHITES-EC Human
Resources Coordinator job placement must hold a Bachelor’s degree in Human
resources with Advanced degree in Organizational psychology
·
At least five to seven years’ experience working
in an NGO or business environment with demonstrated Human Resources Management
experience and high level of responsibility and integrity
At least five to seven years’ experience working
in an NGO or business environment with demonstrated Human Resources Management
experience and high level of responsibility and integrity
·
Demonstrated ability to work in teams
Demonstrated ability to work in teams
·
Ability to multi-task in a high-paced
environment
Ability to multi-task in a high-paced
environment
·
Excellent interpersonal and written
communication skills, particularly as related to report development
Excellent interpersonal and written
communication skills, particularly as related to report development
·
Proficiency with MS Office Suite, with excellent
MS Word and Excel skills
Proficiency with MS Office Suite, with excellent
MS Word and Excel skills
Please note: Only candidates who are eligible to work in Uganda
for an indefinite period without a need for sponsorship will be considered for
this position.
for an indefinite period without a need for sponsorship will be considered for
this position.
How to Apply:
All suitably qualified and interested candidates who wish to join the
USAID RHITES EC Project should send an updated CV/Résumé, cover letter and
completed USAID Form 1420 Contractor Employee Biographical Data Sheet, download here
and send to: to [email protected]
USAID RHITES EC Project should send an updated CV/Résumé, cover letter and
completed USAID Form 1420 Contractor Employee Biographical Data Sheet, download here
and send to: to [email protected]
Deadline: 21st
October, 2016
October, 2016
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