Fresher USAID RHITES-EC Receptionist Jobs – University Research Co., LLC (URC)

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Job Title:       Receptionist
Organisation: University
Research Co., LLC (URC)
Project Name: USAID Regional
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) Project
Duty Station: Jinja, Uganda
About US:
University Research Co., LLC (URC) is a global company dedicated to
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
About USAID RHITES-EC Project:
University Research Co., LLC (URC) is implementing the USAID Regional
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) whose aim is to support the implementation of a
comprehensive integrated investment in regional 
health, nutritional assistance and HIV/AIDS programs. The five-year
project targets 11 districts in East Central Uganda with an estimated total
population of 4.1 million through a district-based integrated package of
quality health, nutrition, HIV / AIDS and childe development services.
Job Summary: The
Receptionist is responsible for attending to visitors and deal with inquiries
on the phone and face to face. S/he is expected to provide general information
regarding the organization to the general public, clients and customers.
Key Duties and Responsibilities:
 
·        
The Receptionist will carry out general clerical
duties, to include but not be limited to photocopying, scanning, faxing,
filing, and mailing.
·        
Offer office administrative support including
organization and facilitation for internal meetings, drafting agendas, and
taking minutes;
·        
Maintain hard copy and electronic versions of a
project archive, including contract and subcontract documents, client
approvals, consultant documents, travel files, procurement files,  project deliverables, project reports , and
minutes of meetings.
·        
Manage and document correspondences between
project offices, the home office, client, other partners, and stakeholders.
·        
The incumbent will assist new staff orientation,
onboarding and other HR initiatives.
·        
Answer incoming telephone calls, take complete
and accurate messages for people who are not available, and ensure they receive
the messages.
·        
Greet and escort guests.
·        
Ensure timely settlement of office bills.
·        
Assist with making logistical arrangements for
project events and field activities.
·        
Make logistical arrangements for project staff
traveling outside their region or for international visitors.
Qualifications, Skills and
Experience:
·        
The applicants for the USAID RHITES-EC Receptionist
job placement must hold a Bachelor’s Degree in Administration, Leisure & Hospitality, Social Science, or other relevant field.
·        
A minimum of two (2) years relevant professional
experience in reception Management or customer case
·        
Excellent knowledge and experience with Windows,
Word, Excel, PowerPoint, and other data processing and graphical presentation
software.
·        
Ability to independently plan and execute
complex tasks while addressing daily management details and remaining organized
and focused on long-term deadlines and strategy highly desirable.
·        
Ability to assess problems and develop
solutions.
·        
Excellent inter-personal communication skills
·        
Excellent organization skills.
·        
Fluency in oral and written English.
Please note: Only candidates who are eligible to work in Uganda
for an indefinite period without a need for sponsorship will be considered for
this position.
How to Apply:
All suitably qualified and interested candidates who wish to join the
USAID RHITES EC Project should send an updated CV/Résumé, cover letter and
completed USAID Form 1420 Contractor Employee Biographical Data Sheet, download here
and send to: to HR-RHITES-EC@urc-chs.com
Deadline: 21st
October, 2016
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