Job Title: Receptionist
Organisation: University
Research Co., LLC (URC)
Research Co., LLC (URC)
Project Name: USAID Regional
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) Project
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) Project
Duty Station: Jinja, Uganda
About US:
University Research Co., LLC (URC) is a global company dedicated to
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
About USAID RHITES-EC Project:
University Research Co., LLC (URC) is implementing the USAID Regional
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) whose aim is to support the implementation of a
comprehensive integrated investment in regional
health, nutritional assistance and HIV/AIDS programs. The five-year
project targets 11 districts in East Central Uganda with an estimated total
population of 4.1 million through a district-based integrated package of
quality health, nutrition, HIV / AIDS and childe development services.
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) whose aim is to support the implementation of a
comprehensive integrated investment in regional
health, nutritional assistance and HIV/AIDS programs. The five-year
project targets 11 districts in East Central Uganda with an estimated total
population of 4.1 million through a district-based integrated package of
quality health, nutrition, HIV / AIDS and childe development services.
Job Summary: The
Receptionist is responsible for attending to visitors and deal with inquiries
on the phone and face to face. S/he is expected to provide general information
regarding the organization to the general public, clients and customers.
Receptionist is responsible for attending to visitors and deal with inquiries
on the phone and face to face. S/he is expected to provide general information
regarding the organization to the general public, clients and customers.
Key Duties and Responsibilities:
·
The Receptionist will carry out general clerical
duties, to include but not be limited to photocopying, scanning, faxing,
filing, and mailing.
The Receptionist will carry out general clerical
duties, to include but not be limited to photocopying, scanning, faxing,
filing, and mailing.
·
Offer office administrative support including
organization and facilitation for internal meetings, drafting agendas, and
taking minutes;
Offer office administrative support including
organization and facilitation for internal meetings, drafting agendas, and
taking minutes;
·
Maintain hard copy and electronic versions of a
project archive, including contract and subcontract documents, client
approvals, consultant documents, travel files, procurement files, project deliverables, project reports , and
minutes of meetings.
Maintain hard copy and electronic versions of a
project archive, including contract and subcontract documents, client
approvals, consultant documents, travel files, procurement files, project deliverables, project reports , and
minutes of meetings.
·
Manage and document correspondences between
project offices, the home office, client, other partners, and stakeholders.
Manage and document correspondences between
project offices, the home office, client, other partners, and stakeholders.
·
The incumbent will assist new staff orientation,
onboarding and other HR initiatives.
The incumbent will assist new staff orientation,
onboarding and other HR initiatives.
·
Answer incoming telephone calls, take complete
and accurate messages for people who are not available, and ensure they receive
the messages.
Answer incoming telephone calls, take complete
and accurate messages for people who are not available, and ensure they receive
the messages.
·
Greet and escort guests.
Greet and escort guests.
·
Ensure timely settlement of office bills.
Ensure timely settlement of office bills.
·
Assist with making logistical arrangements for
project events and field activities.
Assist with making logistical arrangements for
project events and field activities.
·
Make logistical arrangements for project staff
traveling outside their region or for international visitors.
Make logistical arrangements for project staff
traveling outside their region or for international visitors.
Qualifications, Skills and
Experience:
Experience:
·
The applicants for the USAID RHITES-EC Receptionist
job placement must hold a Bachelor’s Degree in Administration, Leisure & Hospitality, Social Science, or other relevant field.
The applicants for the USAID RHITES-EC Receptionist
job placement must hold a Bachelor’s Degree in Administration, Leisure & Hospitality, Social Science, or other relevant field.
·
A minimum of two (2) years relevant professional
experience in reception Management or customer case
A minimum of two (2) years relevant professional
experience in reception Management or customer case
·
Excellent knowledge and experience with Windows,
Word, Excel, PowerPoint, and other data processing and graphical presentation
software.
Excellent knowledge and experience with Windows,
Word, Excel, PowerPoint, and other data processing and graphical presentation
software.
·
Ability to independently plan and execute
complex tasks while addressing daily management details and remaining organized
and focused on long-term deadlines and strategy highly desirable.
Ability to independently plan and execute
complex tasks while addressing daily management details and remaining organized
and focused on long-term deadlines and strategy highly desirable.
·
Ability to assess problems and develop
solutions.
Ability to assess problems and develop
solutions.
·
Excellent inter-personal communication skills
Excellent inter-personal communication skills
·
Excellent organization skills.
Excellent organization skills.
·
Fluency in oral and written English.
Fluency in oral and written English.
Please note: Only candidates who are eligible to work in Uganda
for an indefinite period without a need for sponsorship will be considered for
this position.
for an indefinite period without a need for sponsorship will be considered for
this position.
How to Apply:
All suitably qualified and interested candidates who wish to join the
USAID RHITES EC Project should send an updated CV/Résumé, cover letter and
completed USAID Form 1420 Contractor Employee Biographical Data Sheet, download here
and send to: to [email protected]
USAID RHITES EC Project should send an updated CV/Résumé, cover letter and
completed USAID Form 1420 Contractor Employee Biographical Data Sheet, download here
and send to: to [email protected]
Deadline: 21st
October, 2016
October, 2016
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