Job Title: Officer, Records Management
Organisation: Stanbic Bank
Duty Station: Kampala,
Uganda
Uganda
Job ID: 19344
About US:
Stanbic Bank Uganda Limited is a subsidiary of Stanbic Africa Holdings
Limited which is in turn owned by Standard Bank Group Limited (“the Group”),
Africa’s leading banking and financial services group. The Standard Bank Group
is the leading banking group focused on emerging markets. It is the largest
African banking group ranked by assets and earnings. Stanbic Bank Uganda
Limited is the largest bank in Uganda by assets and market capitalization. It offers
a full range of banking services through two business units; Personal and
Business Banking (PBB), and Corporate and Investment Banking (CIB).
Limited which is in turn owned by Standard Bank Group Limited (“the Group”),
Africa’s leading banking and financial services group. The Standard Bank Group
is the leading banking group focused on emerging markets. It is the largest
African banking group ranked by assets and earnings. Stanbic Bank Uganda
Limited is the largest bank in Uganda by assets and market capitalization. It offers
a full range of banking services through two business units; Personal and
Business Banking (PBB), and Corporate and Investment Banking (CIB).
Job Summary: The Officer,
Records Management will implement policies, procedures and practices for
records management to ensure compliance with business and regulatory
requirements.
Records Management will implement policies, procedures and practices for
records management to ensure compliance with business and regulatory
requirements.
Key Duties and Responsibilities:
Operational Performance:
·
Keenly verify particulars of records and
documents delivered for storage from the Bank’s network.
Keenly verify particulars of records and
documents delivered for storage from the Bank’s network.
·
Create / update indices of records or documents
delivered for storage in the electronic system for physical records management
(PDMS).
Create / update indices of records or documents
delivered for storage in the electronic system for physical records management
(PDMS).
·
Process and scan records and documents that are
to be captured and stored in the electronic document management system (EDMS).
Process and scan records and documents that are
to be captured and stored in the electronic document management system (EDMS).
·
Provide post scanning quality assurance to ensure
that records and documents captured are complete, accurate and of high quality.
Provide post scanning quality assurance to ensure
that records and documents captured are complete, accurate and of high quality.
·
Ensure the functionally of electronic document
management systems by running calibration tests and basic cleaning, set up
scanners for use and select appropriate settings for scanning, and trouble
shoot scanner functions when required, and escalate where appropriate.
Ensure the functionally of electronic document
management systems by running calibration tests and basic cleaning, set up
scanners for use and select appropriate settings for scanning, and trouble
shoot scanner functions when required, and escalate where appropriate.
·
Store and maintain physical records
appropriately.
Store and maintain physical records
appropriately.
·
Search for and retrieve records or documents
required for business purposes within the agreed SLA and with respect to
accuracy and confidentiality.
Search for and retrieve records or documents
required for business purposes within the agreed SLA and with respect to
accuracy and confidentiality.
·
Document and authorize check-in and check-out of
records according to the established procedures of the Bank.
Document and authorize check-in and check-out of
records according to the established procedures of the Bank.
·
Prepare and keep work statistics as required.
Prepare and keep work statistics as required.
·
Responsible for supervising outsourced casual
labour staff.
Responsible for supervising outsourced casual
labour staff.
·
To undertake from time to time, any other duties
commensurate with the grade of the post.
To undertake from time to time, any other duties
commensurate with the grade of the post.
Service and Efficiency:
·
Speed and accuracy in indexing, scanning,
storage and retrieval of records with in the Banks records infrastructure
according to SLAs.
Speed and accuracy in indexing, scanning,
storage and retrieval of records with in the Banks records infrastructure
according to SLAs.
·
Ensure timely and accurate implementation of
records disposal procedures in line with the Bank guidelines and other
regulations.
Ensure timely and accurate implementation of
records disposal procedures in line with the Bank guidelines and other
regulations.
Control:
·
Prevent unauthorised access to records and
documents kept at the Bank’s records centre.
Prevent unauthorised access to records and
documents kept at the Bank’s records centre.
·
Ensure proper labelling of records and
documents, and their associated containers.
Ensure proper labelling of records and
documents, and their associated containers.
Self Development:
·
Identification of own skill gaps and preparation
of Personal Development Plan.
Identification of own skill gaps and preparation
of Personal Development Plan.
·
Make full use of all training and development
opportunities.
Make full use of all training and development
opportunities.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the Stanbic Bank Officer,
Records Management job opportunity must hold a Bachelor’s Degree in Records
Management from a recognised university.
The ideal candidate for the Stanbic Bank Officer,
Records Management job opportunity must hold a Bachelor’s Degree in Records
Management from a recognised university.
·
One year of working experience in records and
archives operations.
One year of working experience in records and
archives operations.
·
Computer literacy skills i.e. proficiency in MS
Office applications and the use of electronic document and records management
systems.
Computer literacy skills i.e. proficiency in MS
Office applications and the use of electronic document and records management
systems.
·
Data capture.
Data capture.
·
Working in a busy office environment.
Working in a busy office environment.
·
Knowledge of records, archives or library
management principles and practices.
Knowledge of records, archives or library
management principles and practices.
·
Understand records management regulatory
environment.
Understand records management regulatory
environment.
·
Basic knowledge of electronic records and
document management systems.
Basic knowledge of electronic records and
document management systems.
How to Apply:
All candidates who wish to join the one of Africa’s biggest Banking
Groups, Standard Bank in the aforementioned capacity are encouraged to Apply
Online by visiting Link below.
Groups, Standard Bank in the aforementioned capacity are encouraged to Apply
Online by visiting Link below.
Deadline: 16th October, 2016
For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our Facebook page https://www.facebook.com/UgandanJobline
find us on our Facebook page https://www.facebook.com/UgandanJobline