Job Title: Finance Manager
Organisation: Micro-Haem
Scientifics and Medical Supplies Limited
Scientifics and Medical Supplies Limited
Duty Station: Kampala, Uganda
Reports to: Managing
Director
Director
About Us:
Micro-Haem Scientifics and Medical Supplies Limited mandate is supply
of high quality pharmaceutical and medical products (consumables and equipment)
of latest technology in Uganda and E. Africa; Manufacture Drugs and Medical
Devices/Instruments; Operate the Microhaem Medical Equipment Training School
(offer training, research, capacity building programmes, establish incubation
centre; collaborate with and outsource medical
professionals from related training institutions globally); run
curriculum that meets international
standards); and engage in maintenance, servicing and repairing of medical
equipment.
of high quality pharmaceutical and medical products (consumables and equipment)
of latest technology in Uganda and E. Africa; Manufacture Drugs and Medical
Devices/Instruments; Operate the Microhaem Medical Equipment Training School
(offer training, research, capacity building programmes, establish incubation
centre; collaborate with and outsource medical
professionals from related training institutions globally); run
curriculum that meets international
standards); and engage in maintenance, servicing and repairing of medical
equipment.
Job Summary: The Finance
Manager will oversee all the finance functions of the Company, including Budget
Development, Forecasting and Tracking, Financial Management, Control and
Reporting, Ensuring Compliance with the Company’s policies, International
Financial Reporting Standards and Statutory Requirements. The Finance Manager
builds, maintains and supervises a strong Finance Team.
Manager will oversee all the finance functions of the Company, including Budget
Development, Forecasting and Tracking, Financial Management, Control and
Reporting, Ensuring Compliance with the Company’s policies, International
Financial Reporting Standards and Statutory Requirements. The Finance Manager
builds, maintains and supervises a strong Finance Team.
Key Duties and
Responsibilities:
Responsibilities:
Provide Leadership of the Financial Reporting function:
·
Manage the Financial processes of the company
Manage the Financial processes of the company
·
Actively contribute to the formulation and
review of Finance Policies, Procedures & strategies
Actively contribute to the formulation and
review of Finance Policies, Procedures & strategies
·
Ensure adherence to the Policies and procedures
Ensure adherence to the Policies and procedures
·
Prepare and submit timely reports
Prepare and submit timely reports
·
Review financial analysis and papers prepared on
the findings
Review financial analysis and papers prepared on
the findings
·
Implement risk management plans
Implement risk management plans
·
Support the weekly cash collection at the
different collection points.
Support the weekly cash collection at the
different collection points.
Financial and Management Reporting:
·
Prepare timely and accurate financial statements
and management reports (monthly and quarterly, bi annually and annually) in
accordance with the Finance policy.
Prepare timely and accurate financial statements
and management reports (monthly and quarterly, bi annually and annually) in
accordance with the Finance policy.
·
Prepare exceptional reports and papers as
required from time to time
Prepare exceptional reports and papers as
required from time to time
·
Ensure the integrity of the general ledger and
reports generated
Ensure the integrity of the general ledger and
reports generated
·
Ensure statutory statements produced in time and
filed appropriately
Ensure statutory statements produced in time and
filed appropriately
·
Ensuring that the accounts prepared present a
true and fair view and are in accordance with prevailing accounting standards
Ensuring that the accounts prepared present a
true and fair view and are in accordance with prevailing accounting standards
General Ledger Maintenance:
·
Regularly review bank, Company’s balance sheet
reconciliations
Regularly review bank, Company’s balance sheet
reconciliations
·
Review schedules of all balance sheet ledgers
Review schedules of all balance sheet ledgers
·
Review the verification, reconciliation,
depreciation and amortization of fixed assets and intangibles.
Review the verification, reconciliation,
depreciation and amortization of fixed assets and intangibles.
Financial Analysis:
·
Keenly review analysis done to ensure that
trends, correlations and dependencies have been identified and adequately
investigated.
Keenly review analysis done to ensure that
trends, correlations and dependencies have been identified and adequately
investigated.
·
Review the proposed options developed to address
negative or enhance positive trends, correlations and dependencies
Review the proposed options developed to address
negative or enhance positive trends, correlations and dependencies
·
Review the cost benefit and risk assessments
done on the various options available and recommended action to be taken
Review the cost benefit and risk assessments
done on the various options available and recommended action to be taken
·
Review management papers on findings of analysis
undertaken to ensure that the decision making process is adequately informed
and guided.
Review management papers on findings of analysis
undertaken to ensure that the decision making process is adequately informed
and guided.
Budgeting and Cost Control:
·
Ensure the entire budget process is properly
executed and completed in time
Ensure the entire budget process is properly
executed and completed in time
·
Analyse and report on the performance of the
entities/projects in terms of the achievement of targets against budgets/plans
Analyse and report on the performance of the
entities/projects in terms of the achievement of targets against budgets/plans
·
Manage the process of budget revisions in
accordance with laid down procedures
Manage the process of budget revisions in
accordance with laid down procedures
·
In charge of monitoring the LOE per employee on
the payroll
In charge of monitoring the LOE per employee on
the payroll
Support Internal and External
Audits:
Audits:
·
Support regular internal and external audits
Support regular internal and external audits
·
Follow-up on the resolution of audit queries and
the implementation of any
recommendations
Follow-up on the resolution of audit queries and
the implementation of any
recommendations
·
Ensure financial information and relevant
schedules are prepared in the correct format and in time for the annual
external audit
Ensure financial information and relevant
schedules are prepared in the correct format and in time for the annual
external audit
·
Resolution of audit queries
Resolution of audit queries
·
Audits started and completed within the timeframe
agreed
Audits started and completed within the timeframe
agreed
Supervision of staff:
·
Ensure that staff are performing according to
their job descriptions, and section work plans
Ensure that staff are performing according to
their job descriptions, and section work plans
·
Conduct
staff appraisals and determine training needs
Conduct
staff appraisals and determine training needs
·
Coach and mentor staff
Coach and mentor staff
·
Ensure compliance to the policies and standard
operating procedures
Ensure compliance to the policies and standard
operating procedures
·
Prepare a schedule of annual leave and ensure
adequate job cover at all times
Prepare a schedule of annual leave and ensure
adequate job cover at all times
·
Ensures correctness of financial information
leaving the department to customers and other departments.
Ensures correctness of financial information
leaving the department to customers and other departments.
Key Result Areas:
·
Company Master Budget developed,
Company Master Budget developed,
·
Evidenced of Increased Company profitability
Evidenced of Increased Company profitability
·
Number of financial policies introduced and
operationalized
Number of financial policies introduced and
operationalized
·
Improved credit/debit management system
Improved credit/debit management system
·
Number of V4M measures introduced
Number of V4M measures introduced
·
Budget variances minimized, number causes
identified, and any necessary remedial action taken.
Budget variances minimized, number causes
identified, and any necessary remedial action taken.
·
Number financial operational reports produced
per year
Number financial operational reports produced
per year
·
Income maximized, and expenses minimized
Income maximized, and expenses minimized
·
Compliance with statutory bodies
Compliance with statutory bodies
Qualifications, Skills and
Experience:
Experience:
·
The applicant should preferably hold a Masters
of Business Administration (MBA) and/or
ACCA accreditation
The applicant should preferably hold a Masters
of Business Administration (MBA) and/or
ACCA accreditation
·
At least five (5) years of relevant work
experience with at least three (3) years of work experience at a profit-making
Company
At least five (5) years of relevant work
experience with at least three (3) years of work experience at a profit-making
Company
·
Demonstrated experience analysing and
interpreting financial data
Demonstrated experience analysing and
interpreting financial data
·
Sound knowledge of accounting principles and
techniques required; experience with accounting software, such as QuickBooks,
is a plus
Sound knowledge of accounting principles and
techniques required; experience with accounting software, such as QuickBooks,
is a plus
·
Strong supervisory and management skills and
demonstrated experience in the supervision of finance staff
Strong supervisory and management skills and
demonstrated experience in the supervision of finance staff
·
Demonstrated experience working independently
with minimal supervision, reliably establishing priorities and meeting
deadlines
Demonstrated experience working independently
with minimal supervision, reliably establishing priorities and meeting
deadlines
·
Advanced proficiency in Word and PowerPoint to
develop presentations and Excel to develop
moderately complex spreadsheets
Advanced proficiency in Word and PowerPoint to
develop presentations and Excel to develop
moderately complex spreadsheets
·
Experience working with vibrant private company
required; experience specifically with the regional and global supply of high
quality medical and pharmaceutical products and familiarity with compliance
rules and regulations strongly preferred
Experience working with vibrant private company
required; experience specifically with the regional and global supply of high
quality medical and pharmaceutical products and familiarity with compliance
rules and regulations strongly preferred
·
Must be willing to live up to the company values
Must be willing to live up to the company values
·
Should be a good communicator, able to write and
present analytical and informative reports
Should be a good communicator, able to write and
present analytical and informative reports
·
Able to carry out on job training for team
members
Able to carry out on job training for team
members
·
Proven ability to perform consultancy and
training jobs
Proven ability to perform consultancy and
training jobs
·
Good networking skills
Good networking skills
·
Good understanding of the market – able to identify
and exploit business opportunities
Good understanding of the market – able to identify
and exploit business opportunities
·
Must have a high degree of integrity,
confidentiality and trust, a good work ethic and sound judgment
Must have a high degree of integrity,
confidentiality and trust, a good work ethic and sound judgment
·
Confident, creative and innovative
Confident, creative and innovative
·
Good team player
Good team player
·
Excellent communication (oral and written)
skills
Excellent communication (oral and written)
skills
·
Holds him/ herself to high standards (or drives
for excellence)
Holds him/ herself to high standards (or drives
for excellence)
·
Able to motivate staff
Able to motivate staff
·
Age: Between 35-40 years
Age: Between 35-40 years
How to Apply:
All suitably qualified and interested applicants should send their
sealed applications either hand delivered or via post to:
sealed applications either hand delivered or via post to:
ACLAIM Africa Limited,
Plot M99 Nakasero Hill Lane,
P. O. Box 7202, Kampala, Uganda.
The completed applications should include a Cover Letter, Curriculum
Vitae indicating three professional referees, two of whom should have been
direct supervisors and Copies of Academic Certificates.
Vitae indicating three professional referees, two of whom should have been
direct supervisors and Copies of Academic Certificates.
Deadline: 14th October, 2016 by
5 pm.
5 pm.
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