Job Title: Finance and Administration Manager (FAM)
Organization: John Snow, Inc
(JSI)
(JSI)
Project Name: USAID’s
Maternal and Child Survival Program (MCSP)
Maternal and Child Survival Program (MCSP)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Chief of Party
(COP)
(COP)
About JSI:
John Snow, Inc. (JSI) is a leader in improving the health of
individuals and communities by providing high-quality technical and managerial
assistance to public health programs worldwide. JSI has implemented projects in
100 countries, and currently operates from eight U.S. and 81 international
offices for the past 30 years. The JSI Research & Training Institute, Inc.
ID a leading public health research and consulting organization.
individuals and communities by providing high-quality technical and managerial
assistance to public health programs worldwide. JSI has implemented projects in
100 countries, and currently operates from eight U.S. and 81 international
offices for the past 30 years. The JSI Research & Training Institute, Inc.
ID a leading public health research and consulting organization.
About USAID MCSP Program:
USAID’s Maternal and Child Survival program aims to accelerate the
reduction of Maternal, new born and child Mortality in USAID Priority countries
with high disease burden such as Uganda though scaling up evidence based high
impact interventions. Building on Experience, MCSP addresses major causes of
mortality by influencing and implementing high impact and innovative
interventions at scale based on the country context and data; building global
consensus and sustained government commitment to support MNCH interventions;
maximizing the use and integration of local programs
reduction of Maternal, new born and child Mortality in USAID Priority countries
with high disease burden such as Uganda though scaling up evidence based high
impact interventions. Building on Experience, MCSP addresses major causes of
mortality by influencing and implementing high impact and innovative
interventions at scale based on the country context and data; building global
consensus and sustained government commitment to support MNCH interventions;
maximizing the use and integration of local programs
Job Summary: The Finance and
Administration Manager (FAM) will support the project in administering and
accounting for the human, material and financial resources. The FAM will be responsible
for setting up and maintaining office space at national level and possibly in a
district office and for establishing and managing the project’s financial,
administrative, personnel, logistics, and communications systems. The incumbent
will ensure consistent adherence to USAID regulations, JSI policies, and
standard accounting procedures.
Administration Manager (FAM) will support the project in administering and
accounting for the human, material and financial resources. The FAM will be responsible
for setting up and maintaining office space at national level and possibly in a
district office and for establishing and managing the project’s financial,
administrative, personnel, logistics, and communications systems. The incumbent
will ensure consistent adherence to USAID regulations, JSI policies, and
standard accounting procedures.
Key Duties and
Responsibilities:
Responsibilities:
·
The incumbent will adapt JSI’s and MCSP’s
financial, administrative, and personnel systems for use by the Uganda program
The incumbent will adapt JSI’s and MCSP’s
financial, administrative, and personnel systems for use by the Uganda program
·
Establish MCSP project offices in Kampala and
possibly in a district office in the Eastern region
Establish MCSP project offices in Kampala and
possibly in a district office in the Eastern region
·
The incumbent will procure and supervise the
procurement of furniture and equipment for the Kampala and district offices
The incumbent will procure and supervise the
procurement of furniture and equipment for the Kampala and district offices
·
Develop operational and financial procedures
that facilitate the work of project staff and their counterparts
Develop operational and financial procedures
that facilitate the work of project staff and their counterparts
·
Manage the recruitment and training of the
project’s administrative and support staff in all offices: organize and engage
in team building activities to ensure a well-informed and cohesive staff
Manage the recruitment and training of the
project’s administrative and support staff in all offices: organize and engage
in team building activities to ensure a well-informed and cohesive staff
·
Supervise financial and administrative staff
working in the Kampala and district offices
Supervise financial and administrative staff
working in the Kampala and district offices
·
Ensure compliance with USAID regulations and JSI
procedures in the implementation of all project activities
Ensure compliance with USAID regulations and JSI
procedures in the implementation of all project activities
·
Assist the MCSP Uganda Chief of Party in
contract compliance and related issues
Assist the MCSP Uganda Chief of Party in
contract compliance and related issues
·
The jobholder will also negotiate grants and
contracts with non-governmental organizations (NGO), should such grants and
contracts be required
The jobholder will also negotiate grants and
contracts with non-governmental organizations (NGO), should such grants and
contracts be required
·
Establish and maintain dear and regular
communications with Uganda district teams and offices to maximize operational
effectiveness
Establish and maintain dear and regular
communications with Uganda district teams and offices to maximize operational
effectiveness
·
Assist the Team Lead and Chief of Party in
maintaining an open and continual information link with USAID/Uganda and MCSP
headquarters in Washington, DC
Assist the Team Lead and Chief of Party in
maintaining an open and continual information link with USAID/Uganda and MCSP
headquarters in Washington, DC
·
Consolidate and provide consolidated monthly
field financial reports to MCSP/Uganda Chief of Party and MCSP headquarters in
Washington, DC
Consolidate and provide consolidated monthly
field financial reports to MCSP/Uganda Chief of Party and MCSP headquarters in
Washington, DC
·
Ensure all transactions and activities are
conducted in accordance with generally accepted accounting principles or
standards
Ensure all transactions and activities are
conducted in accordance with generally accepted accounting principles or
standards
·
Support the MCSP/Uganda Chief of Party in ensuring
that MCSP Uganda financial controls and systems comply with JSI accounting
practices and meet USAID standards
Support the MCSP/Uganda Chief of Party in ensuring
that MCSP Uganda financial controls and systems comply with JSI accounting
practices and meet USAID standards
·
Act as primary lead in any audits or finance and
administrative reviews of the MCSP Kampala or district-level offices
Act as primary lead in any audits or finance and
administrative reviews of the MCSP Kampala or district-level offices
Qualifications, Skills and
Experience:
Experience:
·
The applicant for the USAID MCSP Finance and
Administration Manager (FAM) vacancy must hold a BA in business, accounting, or
related field
The applicant for the USAID MCSP Finance and
Administration Manager (FAM) vacancy must hold a BA in business, accounting, or
related field
·
At least six years or more of experience working
on a project sponsored by the US Government and /or an international NGO
At least six years or more of experience working
on a project sponsored by the US Government and /or an international NGO
·
Previous experience in the management of USAID
contracts and grants strongly preferred
Previous experience in the management of USAID
contracts and grants strongly preferred
·
Proven skill and practice in financial
management
Proven skill and practice in financial
management
·
Experience supervising finance and
administrative employees based in multiple locations
Experience supervising finance and
administrative employees based in multiple locations
·
Knowledge of US Federal Acquisition Regulations
(FARS), US Agency for International Development Acquisition Regulations
(AIDARS), US Office of Management and Budget (OMB) Circulars
Knowledge of US Federal Acquisition Regulations
(FARS), US Agency for International Development Acquisition Regulations
(AIDARS), US Office of Management and Budget (OMB) Circulars
·
Advanced skills in the use of Microsoft (MS)
Office, including MS Word, Excel and PowerPoint
Advanced skills in the use of Microsoft (MS)
Office, including MS Word, Excel and PowerPoint
·
Proficiency in written and spoken English
Proficiency in written and spoken English
How to Apply:
All suitably qualified and interested candidates should send an updated
and cover letter to [email protected] with the subject line as “MNCH
FAM” as the e-mail subject according to your application.
and cover letter to [email protected] with the subject line as “MNCH
FAM” as the e-mail subject according to your application.
Deadline: 14th October, 2016 by
5:00 pm
5:00 pm
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