Job Title: Warehouse Assistant
Organisation: Marie Stopes
International (MSI)
International (MSI)
Reports to: Warehouse
Supervisor
Supervisor
Duty Station: Kampala,
Uganda
Uganda
About US:
Marie Stopes International (MSI) is an international non-profit
organisation providing personalised contraception and safe post-abortion care
services to women and girls. Our local teams of professionals are passionate about
the work they do in communities across 37 countries. The services we provide
give a woman the power to choose when she has children so that she is free
pursue her plans and dreams for herself and her family.
organisation providing personalised contraception and safe post-abortion care
services to women and girls. Our local teams of professionals are passionate about
the work they do in communities across 37 countries. The services we provide
give a woman the power to choose when she has children so that she is free
pursue her plans and dreams for herself and her family.
Job Summary: The Warehouse
Assistant will provide MSU with efficient and effective documents& supplies
drop offs, and clinical supplies, and warehouse management
Assistant will provide MSU with efficient and effective documents& supplies
drop offs, and clinical supplies, and warehouse management
Key Duties and
Responsibilities:
Responsibilities:
Delivery:
·
Deliver orders and invoices to suppliers/service
providers including drug suppliers within Kampala.
Deliver orders and invoices to suppliers/service
providers including drug suppliers within Kampala.
·
Manage workload to ensure minimal trips per day.
Manage workload to ensure minimal trips per day.
·
Deliver both Medical and non medical supplies to
MSU offices / centres around Kampala
Deliver both Medical and non medical supplies to
MSU offices / centres around Kampala
Warehousing:
·
The Warehouse Assistant will keep stored items
secure, as well as keeping the inside and outside of the warehouse clean.
The Warehouse Assistant will keep stored items
secure, as well as keeping the inside and outside of the warehouse clean.
·
The incumbent will update stock cards and
related stock records whenever he picks items from the warehouse to ensure
stock balances tally.
The incumbent will update stock cards and
related stock records whenever he picks items from the warehouse to ensure
stock balances tally.
Commodity Supplies Management: Work closely with the
procurement and Logistics team to pick commodities from JMS, NMS, UHMG among others to ensure that orders are
fulfilled within a reasonable time of order and check completeness of records
procurement and Logistics team to pick commodities from JMS, NMS, UHMG among others to ensure that orders are
fulfilled within a reasonable time of order and check completeness of records
Record keeping and reporting: Taking necessary steps to ensure
that SO guidelines are adhered to, that accurate warehouse records are updated
accordingly
that SO guidelines are adhered to, that accurate warehouse records are updated
accordingly
Qualifications, Skills and
Experience:
Experience:
·
The applicant should preferably hold a Diploma
within the following areas; Stores Management, Procurement& Logistics
Management, Accounting, Pharmacy
The applicant should preferably hold a Diploma
within the following areas; Stores Management, Procurement& Logistics
Management, Accounting, Pharmacy
·
A minimum of two years’ experience in a similar
position.
A minimum of two years’ experience in a similar
position.
·
Certificate in Computer Applications.
Certificate in Computer Applications.
·
Hold a Valid drivers’ license
Hold a Valid drivers’ license
·
Previous experience riding both short and long
journeys in and outside Kampala district
Previous experience riding both short and long
journeys in and outside Kampala district
Personal Competencies:
·
Attitude / Motivation:
Attitude / Motivation:
·
Successful performance at MSI is not simply
defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go
about their jobs and the impact that they have on others. We encourage and
expect all team members will demonstrate the following behaviours:
Successful performance at MSI is not simply
defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go
about their jobs and the impact that they have on others. We encourage and
expect all team members will demonstrate the following behaviours:
·
Initiative: Thinking ahead and taking action to make the
most of opportunities by finding the optimum solution
Initiative: Thinking ahead and taking action to make the
most of opportunities by finding the optimum solution
·
Innovative: Thinking creatively and
outside of the box so that ideas generated create a positive outcome
Innovative: Thinking creatively and
outside of the box so that ideas generated create a positive outcome
·
Effective Communication: Communicating
through active listening and good questioning techniques, using appropriate
body language, ensuring information is clear and concise.
Effective Communication: Communicating
through active listening and good questioning techniques, using appropriate
body language, ensuring information is clear and concise.
·
Responsive: Being responsive to
changing priorities and demands
Responsive: Being responsive to
changing priorities and demands
·
Working Efficiently: Planning,
prioritising and organising work to ensure work is accurate and deadlines are
met
Working Efficiently: Planning,
prioritising and organising work to ensure work is accurate and deadlines are
met
·
Sharing Information: Sharing information and knowledge
whilst maintaining confidentiality
Sharing Information: Sharing information and knowledge
whilst maintaining confidentiality
·
Focus on Learning: Taking
responsibility for keeping knowledge and skills updated and for seeking
opportunities to develop further
Focus on Learning: Taking
responsibility for keeping knowledge and skills updated and for seeking
opportunities to develop further
·
Commitment:
Awareness and understanding of goals, vision and values and how
your role impacts on this and going the extra mile to meet role requirements
Commitment:
Awareness and understanding of goals, vision and values and how
your role impacts on this and going the extra mile to meet role requirements
·
Driven:
Drive and determination to deliver results
Driven:
Drive and determination to deliver results
·
Accountable: Taking responsibility
for appropriate decisions that you make, and the actions and behaviour you
demonstrate
Accountable: Taking responsibility
for appropriate decisions that you make, and the actions and behaviour you
demonstrate
·
Embracing Change: Openness to
embracing change within the organisation and being able to adjust
plans/activities accordingly
Embracing Change: Openness to
embracing change within the organisation and being able to adjust
plans/activities accordingly
·
Motivated: Motivation towards achieving
quality results to maximise potential
Motivated: Motivation towards achieving
quality results to maximise potential
·
Team Player: Working as part of a
team by being supportive, flexible and showing respect for each other
Team Player: Working as part of a
team by being supportive, flexible and showing respect for each other
The Warehouse Assistant is required to demonstrate MSU’s core values
of:
of:
·
Accountability of all staff to each other and
our clients and stakeholders
Accountability of all staff to each other and
our clients and stakeholders
·
Equality of opportunity and access
Equality of opportunity and access
·
Value for money in the management of our
resources
Value for money in the management of our
resources
How to Apply:
All suitably qualified and interested candidates are strongly
encouraged to apply online at the link below.
encouraged to apply online at the link below.
Click Here
-> Select Apply Online option with this Position Title
-> Select Apply Online option with this Position Title
Deadline: 4th
November, 2016 by 12:00 am
November, 2016 by 12:00 am
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