Job Title: Personal Secretary
Organisation: PPDA Appeals
Tribunal
Tribunal
Reports to: Registrar
Ref: PAT/0005
Duty Station: Kampala,
Uganda
Uganda
About US:
The Public Procurement and Disposal of Public Assets Appeals Tribunal
(the Tribunal) is a quasi-judicial body established by the Public Procurement
and Disposal of Public Assets Act, 2003, as amended. The Tribunal commenced its
work in July 2014 and its main function is to hear appeals from bidders who are
aggrieved or dissatisfied with the decisions of the Public Procurement and
Disposal of Public Assets Authority (Authority). The Tribunal also hears
applications made by procuring and disposing entities and persons who allege
that a decision by the Authority has adversely affected their rights.
(the Tribunal) is a quasi-judicial body established by the Public Procurement
and Disposal of Public Assets Act, 2003, as amended. The Tribunal commenced its
work in July 2014 and its main function is to hear appeals from bidders who are
aggrieved or dissatisfied with the decisions of the Public Procurement and
Disposal of Public Assets Authority (Authority). The Tribunal also hears
applications made by procuring and disposing entities and persons who allege
that a decision by the Authority has adversely affected their rights.
Job Summary: The Personal
Secretary is mainly responsible for all Tribunal secretarial work, office
support and front office management.
Secretary is mainly responsible for all Tribunal secretarial work, office
support and front office management.
Key Duties and
Responsibilities:
Responsibilities:
·
Receive and attend to visitors of the Tribunal
Receive and attend to visitors of the Tribunal
·
The incumbent will attend to incoming and
outgoing telephone calls
The incumbent will attend to incoming and
outgoing telephone calls
·
Arrange official appointments and meetings
Arrange official appointments and meetings
·
The jobholder will maintain and update filing
and mailing systems
The jobholder will maintain and update filing
and mailing systems
·
Receive and dispatch mails or any other
correspondences
Receive and dispatch mails or any other
correspondences
·
Type letters, correspondences, proceedings and
decisions of the Tribunal
Type letters, correspondences, proceedings and
decisions of the Tribunal
·
The incumbent will also transcribe proceedings
and any other recorded meetings of the Tribunal
The incumbent will also transcribe proceedings
and any other recorded meetings of the Tribunal
·
Maintain the calendar and schedules of the
Registrar
Maintain the calendar and schedules of the
Registrar
·
Perform any other duty as may be assigned by the
Registrar
Perform any other duty as may be assigned by the
Registrar
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate should preferably hold a
diploma in the relevant field from a reputable institution. A university degree
shall be an added advantage.
The ideal candidate should preferably hold a
diploma in the relevant field from a reputable institution. A university degree
shall be an added advantage.
·
At least two years’ working experience
demonstrating strong organizational and interpersonal skills
At least two years’ working experience
demonstrating strong organizational and interpersonal skills
·
Computer literacy i.e. working knowledge of
Microsoft office, internet and email, and experience in records management.
Computer literacy i.e. working knowledge of
Microsoft office, internet and email, and experience in records management.
·
Excellent
customer care/front desk office management skills
Excellent
customer care/front desk office management skills
·
Transcription knowledge and experience is key
Transcription knowledge and experience is key
·
Proficient in English language and conversant
with legal language
Proficient in English language and conversant
with legal language
·
Age: Between 25-35 years
Age: Between 25-35 years
How to Apply:
All suitably qualified and interested candidates should send their
applications in triplicate accompanied with a detailed Curriculum Vitae (CV),
photocopies of academic documents and certificates to the address below;
applications in triplicate accompanied with a detailed Curriculum Vitae (CV),
photocopies of academic documents and certificates to the address below;
The Registrar,
PPDA Appeals Tribunal,
7th Floor Communications House,
P.O. Box 36034 Kampala. Uganda.
Deadline: 15th
October, 2o16 by 4.00p.m.
October, 2o16 by 4.00p.m.
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