Commodity Officer NGO Jobs – World Vision International

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Job Title:       Commodity Officer
Organisation: World Vision
International
Reports to: Commodity
Manager
Duty Station: Uganda
About US:
World Vision Uganda is a Christian Relief, Development and Advocacy
Non-Government Organization dedicated to working with children, families and
communities to overcome poverty and injustice. We currently work in over 41
districts in Uganda. World Vision is committed to the protection of children
and we will not employ people whose background is not suitable for working with
children. All employment is conditioned upon the successful completion of all
applicable background checks, including criminal record checks where possible.
“Our Vision for every child, Life in all its fullness. Our prayer for every
Heart, the will to make it so.”
Job Summary: The Commodity
Officer will provide technical and direct management oversight of the food aid
program at the district level with a view to ensure quality food programming,
systems and procedures and accountability within the framework of World Vision
and donor (WFP and USAID) standards and guidelines. Collaborate and coordinate
with the rest of WV Uganda ministry departments, partners, donors and
government in the design and implementation of food aid programs including
early warning disaster preparedness, mitigation and actual response.
Key Duties and Responsibilities:
 
Food Aid Programming:
·        
Provide management supervision and oversight for
the food aid program at district level.
·        
Manage and track food aid programming budget and
assets at the district level.
·        
Work closely with other WV Uganda departments to
ensure proper integration of the food aid programming with the greater WV
Ministry.
·        
Collaborate and coordinate with other WV Uganda
ministry departments and regional technical staff in areas of food programming
research, impact learning, innovative programming and partnerships as well as the
dissemination of major food programming issues, new ideas and trends, advocacy
and the optimization of food programming for both relief and development need
in the country.
·        
Develop monitoring plan for all food aid and
complementary activities (Warehouse and cash) in the district and ensures that
regular and rigorous monitoring takes place during implementation. Track major
trends and finding and take action to ensure projects objectives are
accomplishments.
·        
Offer support in the recruitment of staffs that
have the required knowledge, skill and abilities in order to meet WV food aid
programming standards.
Supervision of field operation:
·        
Provide technical oversight through periodic
visits to monitor and review all aspects of the food programming and systems as
well as to provide appropriate feedback and recommendation to the Field
Coordinator and Food Monitors.
·        
Ensure proper management of the entire process
of distribution planning, food dispatch from the warehouse to the FDP, receipt
of food at the FDP, distribution, returns and accounting of losses.
·        
Ensure distribution staff have adequate
distribution aid to enable them perform their work effectively.
·        
Conduct un-scheduled and scheduled field visit
to observe distribution and check compliance with set standards. 50% time
allocated for field visit per month.
·        
Conduct on spot training to correct any
anomalies detected.
·        
During field visit talk to beneficiaries and
community leaders to get their opinion regarding project implementation.
Review of field documents and reports:
·        
Ensure that proper food handling and
accountability systems are in place including the maintenance of all required
records and documentation and installation and operation of CTS at the district
level.
·        
Ensure that CTS is installed and is operational
at the district level.
·        
Put in place proper systems and schedules for
review of documents and reports with a view to ensure compliance with World
Vision and donor standards and guidelines.
·        
Review CSR, RSR & LSR and ensure they tally
with distribution reports generated from the FDPs.
·        
Ensure beneficiary list tally with all
supporting documentation (Waybill, TIR, Unloading tally sheet, DCVR &
Certificate of food receipt and distribution).
·        
Ensure all losses (warehouse, transit &
distribution) and excess have been properly accounted for in the waybill and
reported accordingly.
·        
Ensure all commodities returned to the store are
accompanied by a Return to Store waybill.
·        
Ensure quantity shown as received on the waybill
& tally sheet agrees with actual physically count at the FDP.
·        
All commodity documents and reports are accurate
and completely filled by staff concerned.
Commodity Reporting:
·        
Ensure timely and accurate reports including
CSRs, RSRs, LSRs, narrative etc, which reflect the true picture of the food aid
projects in the district, are prepared and submitted to Senior FAIRO and Food
Aid Assistance Manager as per agreed timelines.
·        
Ensure all reports to donor(Weekly, monthly,
quarterly and EoP) are submitted in time
·        
Ensure FAIRO generates accurate CTS reports
(CSR, RSR, LSR, Donor Receipt tally, Distribution Summary, RTS Summary, Ration
reasonability test) as per the agreed timeline.
·        
Prepare monthly and quarterly narrative reports
as per the agreed scheduled with SOs and Donor.
·        
Make sure that reports capture all the major
activities that happened during the reporting period including challenges
encountered and action taken to resolve them.
·        
Ensure reports are submitted to Sr. FAIRO and
Food Aid Assistance Manager on timely basis according to agreed schedule
·        
Management of invoicing process
·        
Ensure timely compilation and reconciliation of
CSS and invoices for distribution cost based on tonnage handled in the
district.
·        
Ensure FAIRO prepares and submit CSS showing the
value of commodity received by the project during the reporting month within
the agreed timeline.
·        
Ensure FAIRO prepares an invoice for tonnage
handled based on the approved USD rate per Mt.
·        
In cases where the tonnage handled falls below
the expected quantity, prepare a fixed cost invoice in close collaboration with
Field Accountant within the agreed timeline.
·        
In cases where WV hires transporters for food
delivery to the FDPs, ensure transporters deliver invoices to WV for payment on
a timely manner. Work with Field Accountant to ensure that invoices are
processed and paid on time as agreed in the contract transporters.
·        
Ensure all invoices plus corresponding backups
are submitted to the local WFP office within the agreed timeline
Staff management:
·        
Develop and implement a staff capacity building
plan on areas of commodity management, food distribution, and nutrition and
hygiene sensitization in order to meet established standards through on the job
training, workshops, conferences and any other appropriate methods.
·        
Identify other training needs during appraisal
process and liaise with Food Aid Assistance Manager and HR to see how this
could be undertaken.
·        
Implement staff performance management strategy.
Coordination and networking:
·        
Organize staff meeting to discuss project
implementation as well as challenges and success.
·        
Participate in monthly management meetings.
·        
Participate in Partner coordination meetings
with donor and other stakeholders. (UNHCR, OPM, WFP and other Partners)
Qualifications, Skills and
Experience:
·        
The prospective World Vision Commodity Officer employee
should hold a Bachelor’s degree in social sciences or development.
·        
At least three to five years’ experience,
preferable with a busy NGO or UN agency, in food commodities handling tracking
and accounting.
·        
Prior experience with WV CTS system and or UN
WFP Compass system is an added advantage.
·        
Broad knowledge of WV, WFP and USAID regulations
pertaining to relief food commodities tracking accounting and reporting.
·        
This position requires a person who is
self-starter, who can accomplish the task with minimal or no supervision.
·        
Ability to manage a team of staff as well as
cooperate with other units. He/she must be keen on details and well organized
individual.
NB: This vacancy is open
to Ugandan nationals only.
How to Apply:
All suitably qualified candidates are encouraged to apply online by
visiting World Vision International’s e-recruitment jobs portal at the web link
below.
Please follow instructions on How to Create Account and Profile at
World Vision’s e-recruitment portal. 
Qualified female candidates are particularly encouraged to apply.
Deadline: 28th October,
2016

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