Job Title: Administrator, Records Systems
Organisation: Stanbic Bank
Duty Station: Kampala,
Uganda
Uganda
Job ID: 19343
About US:
Stanbic Bank Uganda Limited is a subsidiary of Stanbic Africa Holdings
Limited which is in turn owned by Standard Bank Group Limited (“the Group”),
Africa’s leading banking and financial services group. The Standard Bank Group
is the leading banking group focused on emerging markets. It is the largest
African banking group ranked by assets and earnings. Stanbic Bank Uganda
Limited is the largest bank in Uganda by assets and market capitalization. It offers
a full range of banking services through two business units; Personal and
Business Banking (PBB), and Corporate and Investment Banking (CIB).
Limited which is in turn owned by Standard Bank Group Limited (“the Group”),
Africa’s leading banking and financial services group. The Standard Bank Group
is the leading banking group focused on emerging markets. It is the largest
African banking group ranked by assets and earnings. Stanbic Bank Uganda
Limited is the largest bank in Uganda by assets and market capitalization. It offers
a full range of banking services through two business units; Personal and
Business Banking (PBB), and Corporate and Investment Banking (CIB).
Job Summary: The Administrator,
Records Systems will administer the Bank’s records management infrastructure to
support effective and sustainable records management in compliance with business
and regulatory requirements.
Records Systems will administer the Bank’s records management infrastructure to
support effective and sustainable records management in compliance with business
and regulatory requirements.
Key Duties and Responsibilities:
Operational Performance:
·
Offer first level support in the maintenance of
the Electronic Records Systems (EDMS & PDMS) to ensure system availability
and performance through basic trouble-shooting, and where necessary,
escalation, follow up and closure of any system anomalies.
Offer first level support in the maintenance of
the Electronic Records Systems (EDMS & PDMS) to ensure system availability
and performance through basic trouble-shooting, and where necessary,
escalation, follow up and closure of any system anomalies.
·
Carry out electronic records systems (EDMS &
PDMS) user management by setting up and training new users across the Bank, and
resolving any system access challenges.
Carry out electronic records systems (EDMS &
PDMS) user management by setting up and training new users across the Bank, and
resolving any system access challenges.
·
Implement data management protocols for Bank
records to facilitate the creation of new records through the administration
and control of the File Trail master-list and Barcode data-base; i.e. ensure
availability of appropriate meta-data to
facilitate effective and functional indexing of records
Implement data management protocols for Bank
records to facilitate the creation of new records through the administration
and control of the File Trail master-list and Barcode data-base; i.e. ensure
availability of appropriate meta-data to
facilitate effective and functional indexing of records
·
Plan and coordinate the maintenance of records
management hardware (scanners, printers, work-stations etc) to ensure it
functionality and fitness for purpose, and escalate, follow up and close any
performance issues.
Plan and coordinate the maintenance of records
management hardware (scanners, printers, work-stations etc) to ensure it
functionality and fitness for purpose, and escalate, follow up and close any
performance issues.
·
Ensure proper configuration and functionality of
the Radio Frequency Identification System (RFID) through regular tests and
closure of any system performance issues.
Ensure proper configuration and functionality of
the Radio Frequency Identification System (RFID) through regular tests and
closure of any system performance issues.
·
Generate both custom and standards reports to
respond to any information requirements by management on matters of records
management.
Generate both custom and standards reports to
respond to any information requirements by management on matters of records
management.
·
Supervising temporary and outsourced casual labour
staff whenever such resources are allocated.
Supervising temporary and outsourced casual labour
staff whenever such resources are allocated.
·
Undertake from time to time, any other duties
commensurate with the grade of the post.
Undertake from time to time, any other duties
commensurate with the grade of the post.
Service and Efficiency:
·
Timely and quality support for records
management processes and procedures according to SLAs.
Timely and quality support for records
management processes and procedures according to SLAs.
·
Timely and quality support for system user
queries and requirements to ensure a good user experience in the Bank.
Timely and quality support for system user
queries and requirements to ensure a good user experience in the Bank.
·
Ensure timely and accurate implementation of
records disposal procedures in line with the Bank guidelines and other
regulations.
Ensure timely and accurate implementation of
records disposal procedures in line with the Bank guidelines and other
regulations.
Quality Assurance and Control:
·
The incumbent will implement quality assurance
procedures to ensure documents are captured in EDMS and PDMS against the
correct and matching meta-data, and with no duplications.
The incumbent will implement quality assurance
procedures to ensure documents are captured in EDMS and PDMS against the
correct and matching meta-data, and with no duplications.
·
Implement assurance procedures to ensure
document images in EDMS are of the required quality, and are captured against
correct and matching bar-codes, without duplications or blanks
Implement assurance procedures to ensure
document images in EDMS are of the required quality, and are captured against
correct and matching bar-codes, without duplications or blanks
·
Prevent unauthorised access to records and
documents kept at the Bank’s records centre.
Prevent unauthorised access to records and
documents kept at the Bank’s records centre.
·
Ensure proper labelling of records and
documents, and their associated containers.
Ensure proper labelling of records and
documents, and their associated containers.
Self Development:
·
Identification of own skill gaps and preparation
of Personal Development Plan.
Identification of own skill gaps and preparation
of Personal Development Plan.
·
Make full use of all training and development
opportunities.
Make full use of all training and development
opportunities.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the Stanbic Bank Administrator,
Records Systems job opportunity must hold a Bachelor’s Degree in Records
Management from a recognised University
The ideal candidate for the Stanbic Bank Administrator,
Records Systems job opportunity must hold a Bachelor’s Degree in Records
Management from a recognised University
·
A minimum of three years working experience in
records and archives operations.
A minimum of three years working experience in
records and archives operations.
·
Computer literacy i.e. experience of using MS
Office applications and the use of electronic document and records management
systems.
Computer literacy i.e. experience of using MS
Office applications and the use of electronic document and records management
systems.
·
Data capture.
Data capture.
·
Working in a busy office environment.
Working in a busy office environment.
·
Knowledge of records, archives or library
management principles and practices.
Knowledge of records, archives or library
management principles and practices.
·
Broad knowledge and understanding of records
management regulatory environment.
Broad knowledge and understanding of records
management regulatory environment.
·
Good knowledge of electronic records and
document management systems.
Good knowledge of electronic records and
document management systems.
How to Apply:
All candidates who wish to join the one of Africa’s biggest Banking
Groups, Standard Bank in the aforementioned capacity are encouraged to Apply
Online by visiting Link below.
Groups, Standard Bank in the aforementioned capacity are encouraged to Apply
Online by visiting Link below.
Deadline: 16th October, 2016
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