Administrative Officer Career Jobs – Uganda Road Fund (URF)

Organization: Uganda Road
Fund (URF)
Duty Station: Kampala,
Uganda
Reports to: Manager,
Corporate Services
About US:
Uganda Road Fund (URF) is a body corporate established by the Uganda
Road Fund Act 2008, to finance routine and periodic maintenance of public
roads.
Job Summary: The
Administrative Officer will be in charge of the implementation of URF
Administration policies, facility management of URF resources fleet and assets,
provision of administrative support for smooth running of URF operations,
programmes and activities.
Key Duties and
Responsibilities: 
·        
The jobholder will implement and regularly
submit proposals to Management to review the Administration Manual of the Fund.
·        
The Administrative Officer will prepare and
implement the annual work plan and budget for the Administration function
(including procurement of physical assets i.e. vehicles, furniture and
equipment) and provide quarterly progress reports to Management.
·        
The incumbent will also manage the physical
assets of the Fund and provide support to the Fund Management Function in the
maintenance of Fixed Assets by ensuring that all assets are engraved and
entered on to the Fixed Assets Register; Initiate the disposal of URF assets in
compliance with set policies and procedures
·        
Ensure that all Assets of the Fund such as Motor
vehicles, computers and other physical assets are comprehensively insured.
·        
Manage the tenancy agreement/relationship
between URF and the landlord to ensure compliance with the agreement, implement
cost-effective and efficient methods for payment of utilities, supervise
repairs and ensure safety of the work environment for URF staff (i.e. by
monitoring expiry dates on fire extinguishers, exit routes and ensuring that
Management and staff are aware of any occupational hazards).
·        
Manage the cleaning, security and catering
services within the Road Fund offices and provide monthly progress reports to
the Management on the provision of these services.
·        
Manage the URF vehicle fleet to ensure proper maintenance,
inspect the Log books to collate the mileage displayed with the vehicle
odometer against the logbook, recommend for repairs upon inspection and provide
monthly reports on Motor Vehicle maintenance to Management.
·        
Develop and implement the Records Management
System for the proper maintenance of the records of the Fund; set up the
Central Registry and create systems for comprehensive document control
processes/procedures for use by all staff.
·        
Responsible for the requisition for stock from
the stores for use by departments upon authorization by the Fund Management
Department.
·        
Provide facility management plan to the ongoing
partnership between URF and PPDA to develop a joint office space, tendering
timely and correct advice to the joint committee.
·        
Supervise and appraise the Client Relations
Assistant, Drivers, Office Assistant and Office Attendant in accordance with
set targets; submit to Management, bi-annual performance appraisal reports on
the performance of the front office and support functions respectively.
·        
Perform any other duties assigned by Management.
Qualifications, Skills and
Experience:
·        
The ideal candidate for the Uganda Road Fund
Administrative Officer job opportunity should hold a Bachelor’s degree in
Social Sciences, Administration, Management or other relevant discipline.
·        
Possession of a Master’s degree in Business
Administration, Public Administration, Management Studies or relevant field
shall be of added advantage.
·        
Membership of an Administration related
Professional Association;
·        
A minimum of five years’ experience gained in a
reputable agency especially in Administration and facility management.
·        
Ability to effectively prioritize and execute
tasks in a high-pressure environment to achieve results;
·        
Broad knowledge and experience of relevant
statutory and regulatory requirements in the public sector;
·        
Shall have clear and demonstrable understanding
of the Road Fund and its relating stakeholders and designated agencies.
·        
Demonstrable knowledge, understanding and
experience of facilities planning and management;
·        
Demonstrable knowledge, understanding and
experience of handling Board affairs and procurement processes including
contract management;
·        
Flexible and able to respond effectively to
unforeseen work environment circumstances to ensure workforce comfort, safety,
and adequate provisions at all times;
·        
High integrity, with high levels of
confidentiality;
·        
Excellent communication skills, written and
verbal;
·        
Excellent analytical skills, good oral and
written skills;
·        
Computer literacy
·        
Self-driven practical person with a high sense
of responsibility requiring minimum supervision;
·        
Team player, innovative worker and pleasant
personality.
How to Apply:
All suitably qualified and interested candidates are encouraged to send
their applications accompanied by;
·        
A capability statement detailing the applicant’s
general qualifications, adequacy for the post and illustrated personal
experience
·        
Detailed Curriculum Vitae showing experience and
positions held
·        
Current Salary
·        
Three professional referees including phone and
E-mail contacts
·        
Copies of testimonials
·        
Postal Addresses, daytime telephone contacts and
E-mail address of applicant
The complete application package should be sent in hardcopy to:
The Executive Director,
Uganda Road Fund,
5th Floor TWED Towers, Plot 10 Kafu Road, Nakasero,
P.O. Box 7501, Kampala. Uganda.
Deadline: 11th
November, 2016

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