Job Title: Shipment Assistant
Organisation: United States
US Embassy, US Mission in Uganda
US Embassy, US Mission in Uganda
Duty Station: Kampala,
Uganda
Uganda
Salary Grade: FSN-6 (Ugshs
41,892,912 p.a. inclusive of allowances)
41,892,912 p.a. inclusive of allowances)
Vacancy Announcement Number:
94-16
94-16
About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic
relations with Uganda for over 30 years.
Ambassador Deborah R. Malac currently heads the U.S Mission to
Uganda. The Mission is composed of
several offices and organizations all working under the auspices of the Embassy
and at the direction of the Ambassador.
relations with Uganda for over 30 years.
Ambassador Deborah R. Malac currently heads the U.S Mission to
Uganda. The Mission is composed of
several offices and organizations all working under the auspices of the Embassy
and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda are:
·
United States Agency for International
Development (USAID)
United States Agency for International
Development (USAID)
·
Centers for Disease Control (CDC)
Centers for Disease Control (CDC)
·
Peace Corps
Peace Corps
Job Summary: The Shipment
Assistant expedites the customs clearances and other host Government approvals
and arrange for commercial shipping services for all incoming and outgoing
shipments of supplies, household effects, vehicles, coordinate the movements of
the rest of the shipping office, maintain real time tracking of shipments and
provide customer support., etc.
Assistant expedites the customs clearances and other host Government approvals
and arrange for commercial shipping services for all incoming and outgoing
shipments of supplies, household effects, vehicles, coordinate the movements of
the rest of the shipping office, maintain real time tracking of shipments and
provide customer support., etc.
Key Duties and
Responsibilities:
Responsibilities:
Shipping/Clearing Duties:
·
Prepares renewal forms for road licenses for
GOV/POV. Tracks inbound/outbound shipments and keeps office Excel tracker
updated.
Prepares renewal forms for road licenses for
GOV/POV. Tracks inbound/outbound shipments and keeps office Excel tracker
updated.
·
Processes necessary documents for clearing
customs and URA exemptions.
Processes necessary documents for clearing
customs and URA exemptions.
·
Coordinates actions of shipping and clearing
agents.
Coordinates actions of shipping and clearing
agents.
·
The incumbent coordinates with shippers and
customers for the delivery of goods. Processes vehicle
transfers/registrations/de-registrations.
The incumbent coordinates with shippers and
customers for the delivery of goods. Processes vehicle
transfers/registrations/de-registrations.
·
Facilitate and oversee HHE/UAB/POV and
Consumables shipments.
Facilitate and oversee HHE/UAB/POV and
Consumables shipments.
·
Ensure timely processing of official shipments.
Ensure timely processing of official shipments.
·
Ensure timely responses to Shipping agents and
Customers.
Ensure timely responses to Shipping agents and
Customers.
Pouches: Facilitate the clearance and delivery of
Classified/Unclassified pouches.
Classified/Unclassified pouches.
Expediting Duties:
·
Meets new mission personnel and official
visitors at the airport, receives passports and tags, pass through immigration,
identifies the baggage, for through customs and transport them to destination.
Meets new mission personnel and official
visitors at the airport, receives passports and tags, pass through immigration,
identifies the baggage, for through customs and transport them to destination.
·
Arranges for VIP Lounge and works with security
officials during visits of VIP visitors.
Arranges for VIP Lounge and works with security
officials during visits of VIP visitors.
·
Processes passports upon arrival and departure
through the VIP Lounge. Checks VIP
visitors in departure and handles passports.
Processes passports upon arrival and departure
through the VIP Lounge. Checks VIP
visitors in departure and handles passports.
·
Processes passenger at ticket counter and
immigration, assists by completing departure forms.
Processes passenger at ticket counter and
immigration, assists by completing departure forms.
·
Remains at airport until departure of plane.
Remains at airport until departure of plane.
Qualifications, Skills and
Experience:
Experience:
NOTE: All applicants must address each selection
criterion detailed below with specific and comprehensive information supporting
each item.
criterion detailed below with specific and comprehensive information supporting
each item.
·
The applicants for the United US Embassy
Shipment Assistant career opportunity should have completion secondary school
The applicants for the United US Embassy
Shipment Assistant career opportunity should have completion secondary school
·
At least three years of clerical experience in
shipping, logistics, or transportation is required
At least three years of clerical experience in
shipping, logistics, or transportation is required
·
A good working knowledge and understanding of
customs regulations and local law concerning importation/exportation of goods
and property is required.
A good working knowledge and understanding of
customs regulations and local law concerning importation/exportation of goods
and property is required.
·
Level 1 typing (less than 40 wpm); ability to
drive a vehicle, basic office computer skills and interpersonal skills in
dealing with American employees and Ugandan Government officials are required
Level 1 typing (less than 40 wpm); ability to
drive a vehicle, basic office computer skills and interpersonal skills in
dealing with American employees and Ugandan Government officials are required
·
Possess a valid driver’s license.
Possess a valid driver’s license.
·
Language Proficiency: Level III
English (good working knowledge in both written and spoken) is required.
Language Proficiency: Level III
English (good working knowledge in both written and spoken) is required.
How to Apply:
All those interested in working with the US mission in Kampala should
send their applications and strictly adhere to the following:
send their applications and strictly adhere to the following:
·
Download a completed and signed Universal
Application for Employment as a Locally Employed Staff, Download it Here.
Download a completed and signed Universal
Application for Employment as a Locally Employed Staff, Download it Here.
·
Any additional documentation that supports or
addresses the requirements listed above (e.g. transcripts, degrees, etc.)
Any additional documentation that supports or
addresses the requirements listed above (e.g. transcripts, degrees, etc.)
Submit Application To:
Human Resources Office
By email at [email protected]
NB: Your application will
be reviewed if you have fulfilled all the requirements including submission of
standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a
single attachment (No Zipped files, Links or Multiple Attachments) and should
not exceed 10MB. Please clearly indicate the position number and title you are
applying for on the DS-174 form.
be reviewed if you have fulfilled all the requirements including submission of
standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a
single attachment (No Zipped files, Links or Multiple Attachments) and should
not exceed 10MB. Please clearly indicate the position number and title you are
applying for on the DS-174 form.
Deadline: 20th
October 2016
October 2016
The US Mission in Kampala provides equal opportunity and fair and
equitable treatment in employment to all people without regard to race, color
religion, sex, national origin, age, disability, political affiliation, marital
status, or sexual orientation. The
Department of State also strives to achieve equal employment opportunity in all
personnel operations through continuing diversity enhancement programs.
equitable treatment in employment to all people without regard to race, color
religion, sex, national origin, age, disability, political affiliation, marital
status, or sexual orientation. The
Department of State also strives to achieve equal employment opportunity in all
personnel operations through continuing diversity enhancement programs.
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