Job Title: Stenographer Secretary (4 Fresher Jobs)
Organization: Education
Service Commission (ESC)
Service Commission (ESC)
Duty Station: Uganda
Ref. No.:
HRM 48/185/01 Vol. 36 (051) for 2 Technical Institutes (Lugogo
Vocational Training Institute and Butaleja Technical Institute)
Vocational Training Institute and Butaleja Technical Institute)
HRM 48/185/01 Vol. 36 (057) for UTC Lira
HRM 48/185/01 Vol. 36 (051) for Technical Schools / Polytechnics (Bobi
Community Polytechnic)
Community Polytechnic)
About US:
The Education Service Commission (ESC) is established by article 167
91) of the 1995 Constitution of the Republic of Uganda and article 168 (1) sets
out its functions, authority and autonomy in implementing its mandate. The
vision of Education Service Commission is to see “quality education delivered
by efficient and effective education service personnel.”
91) of the 1995 Constitution of the Republic of Uganda and article 168 (1) sets
out its functions, authority and autonomy in implementing its mandate. The
vision of Education Service Commission is to see “quality education delivered
by efficient and effective education service personnel.”
Job Summary: The
Stenographer Secretary will provide efficient and effective secretarial
services
Stenographer Secretary will provide efficient and effective secretarial
services
Key Duties and
Responsibilities:
Responsibilities:
Type and present work for signature
·
The jobholder will take dictations and then
transcribe
The jobholder will take dictations and then
transcribe
·
Receive and files correspondences, minutes and
other documents
Receive and files correspondences, minutes and
other documents
·
Receive visitors and attend to their queries
Receive visitors and attend to their queries
·
The incumbent receives telephone calls and
channel them to appropriate offices
The incumbent receives telephone calls and
channel them to appropriate offices
·
Book and schedule appointments for the Principal
Book and schedule appointments for the Principal
·
Receive and dispatch mail
Receive and dispatch mail
·
Draft letters and prepare responses to simple
letters
Draft letters and prepare responses to simple
letters
·
Look after the office welfare and ensure that
the office is well facilitate and secure
Look after the office welfare and ensure that
the office is well facilitate and secure
Qualifications, Skills and
Experience:
Experience:
·
The applicants should preferably hold Diplomas
in Secretarial Studies or equivalent qualification from a recognized
institution in the following subjects; Business communication stage II, 40
(wpm) shorthand stage II (80/90wpm), Office Practice II/ Secretarial studies
II.
The applicants should preferably hold Diplomas
in Secretarial Studies or equivalent qualification from a recognized
institution in the following subjects; Business communication stage II, 40
(wpm) shorthand stage II (80/90wpm), Office Practice II/ Secretarial studies
II.
·
Hold an O’ Level certificate with credits in
English language and 3 passes.
Hold an O’ Level certificate with credits in
English language and 3 passes.
·
A minimum of two years’ experience gained from
continuous service in secretarial work.
A minimum of two years’ experience gained from
continuous service in secretarial work.
·
Computer knowledge using Microsoft Word
Computer knowledge using Microsoft Word
How to Apply:
All candidates are encouraged to fill in applications in triplicate and
submit them to the Secretary, Education Service Commission P.O. Box 7196,
Kampala, Uganda. The forms can be picked from Education Service Commission
Offices, 1st Floor Farmers House on Parliamentary Avenue, Kampala, Ministry of
Education & Sports Headquarters, Kampala and District Service Commission
Offices, or can be downloaded from the ESC website, download
here.
submit them to the Secretary, Education Service Commission P.O. Box 7196,
Kampala, Uganda. The forms can be picked from Education Service Commission
Offices, 1st Floor Farmers House on Parliamentary Avenue, Kampala, Ministry of
Education & Sports Headquarters, Kampala and District Service Commission
Offices, or can be downloaded from the ESC website, download
here.
The complete applications should bear the title of the post as well as
the reference number specified against the post. Applicants should attach
certified copies of their certificates and transcripts and any relevant
document(s) plus three recent passport size photographs on each of the
application forms. Serving officers must route their applications through their
Head of Institution / Department, who should be advised on the closing date to
ensure submission within the deadline.
the reference number specified against the post. Applicants should attach
certified copies of their certificates and transcripts and any relevant
document(s) plus three recent passport size photographs on each of the
application forms. Serving officers must route their applications through their
Head of Institution / Department, who should be advised on the closing date to
ensure submission within the deadline.
Deadline: 11th
November, 2016
November, 2016
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