Job Title: Finance Department Intern (No Experience NGO Jobs) Organisation: World…
3 Finance Admin Officer Job Placements – University Research Co., LLC (URC)
Job Title: Finance Admin Officer (3 Job Placements)
Organisation: University
Research Co., LLC (URC)
Research Co., LLC (URC)
Project Name: USAID Regional
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) Project
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) Project
Duty Station: Jinja, Uganda
About US:
University Research Co., LLC (URC) is a global company dedicated to
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
About USAID RHITES-EC Project:
University Research Co., LLC (URC) is implementing the USAID Regional
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) whose aim is to support the implementation of a
comprehensive integrated investment in regional
health, nutritional assistance and HIV/AIDS programs. The five-year
project targets 11 districts in East Central Uganda with an estimated total
population of 4.1 million through a district-based integrated package of
quality health, nutrition, HIV / AIDS and childe development services.
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) whose aim is to support the implementation of a
comprehensive integrated investment in regional
health, nutritional assistance and HIV/AIDS programs. The five-year
project targets 11 districts in East Central Uganda with an estimated total
population of 4.1 million through a district-based integrated package of
quality health, nutrition, HIV / AIDS and childe development services.
Job Summary: The Finance
Admin Officer will be responsible for assisting in implementing the overall
accounting and financial control systems for the project. S/he is also
responsible for using adequate and appropriate internal controls to meet
generally recognized accounting standards. As part of your responsibility, you
will supervise two Finance Assistants.
Admin Officer will be responsible for assisting in implementing the overall
accounting and financial control systems for the project. S/he is also
responsible for using adequate and appropriate internal controls to meet
generally recognized accounting standards. As part of your responsibility, you
will supervise two Finance Assistants.
Key Duties and
Responsibilities:
Responsibilities:
·
The Finance Admin Officer will offer support in
the preparation/ development of field monthly financial reports which includes
QB postings, bank reconciliations, journal entries preparation, personal
advances, balance reports, grand summary sheets, supporting payment vouchers,
petty cash journal and summarized expenditure etc. Ensure expenses are in accordance
with U.S. government regulations (expenses are reasonable, allowable and
allocable), and URC policies and procedures.
The Finance Admin Officer will offer support in
the preparation/ development of field monthly financial reports which includes
QB postings, bank reconciliations, journal entries preparation, personal
advances, balance reports, grand summary sheets, supporting payment vouchers,
petty cash journal and summarized expenditure etc. Ensure expenses are in accordance
with U.S. government regulations (expenses are reasonable, allowable and
allocable), and URC policies and procedures.
·
Ensure that all project-related transactions are
conducted, processed and recorded as per URC system of Chart of Accounts.
Ensure that all project-related transactions are
conducted, processed and recorded as per URC system of Chart of Accounts.
·
Ensure timely preparation and processing of
payments by ensuring that all payments are reasonable, allowable, allocable to
the project. This includes liaising with procurement to ensure that all
payments are adequately supported.
Ensure timely preparation and processing of
payments by ensuring that all payments are reasonable, allowable, allocable to
the project. This includes liaising with procurement to ensure that all
payments are adequately supported.
·
Carry out banking transactions which includes,
cash withdrawals, check deposits, EFTs etc. while strictly observing the laid
down cash handling procedure.
Carry out banking transactions which includes,
cash withdrawals, check deposits, EFTs etc. while strictly observing the laid
down cash handling procedure.
·
Ensure that internal controls pertaining online
banking & Mobile money are tightened to mitigate risks.
Ensure that internal controls pertaining online
banking & Mobile money are tightened to mitigate risks.
·
Following up to ensure that all prior period
un-reconciled transactions i.e. un-cleared deposits, un-cleared checks etc. are
reconciled as soon as possible and flagging out any long outstanding
transactions.
Following up to ensure that all prior period
un-reconciled transactions i.e. un-cleared deposits, un-cleared checks etc. are
reconciled as soon as possible and flagging out any long outstanding
transactions.
·
As part of the finance team, ensure that URC
financial management policies and procedures and USAID regulations are strictly
adhered to. This includes ensuring that all policy directives and various
checklists circulated by HQ are implemented.
As part of the finance team, ensure that URC
financial management policies and procedures and USAID regulations are strictly
adhered to. This includes ensuring that all policy directives and various
checklists circulated by HQ are implemented.
·
The incumbent will supervise the management of
petty cash fund by reviewing (for accuracy) and processing petty cash and bank
vouchers.
The incumbent will supervise the management of
petty cash fund by reviewing (for accuracy) and processing petty cash and bank
vouchers.
·
Work closely with Finance Officer to address all
field report review comments from home office including providing feedback for
missing vouchers and outstanding information following review of payment documentation.
Work closely with Finance Officer to address all
field report review comments from home office including providing feedback for
missing vouchers and outstanding information following review of payment documentation.
·
Offer support in the preparation of monthly cash
projections for submission to home office under the direction of the Finance
Director. This also includes Bi weekly wire confirmations.
Offer support in the preparation of monthly cash
projections for submission to home office under the direction of the Finance
Director. This also includes Bi weekly wire confirmations.
·
Support the management of personnel payroll and
benefits accounting.
Support the management of personnel payroll and
benefits accounting.
·
Support review of financial reports and
documentation from sub grantees as needed, under the direction of Finance &
Director
Support review of financial reports and
documentation from sub grantees as needed, under the direction of Finance &
Director
·
Work closely with the Grants department to
ensure that sub grantee accountabilities and reconciliations are properly
documented and journalized in QBs.
Work closely with the Grants department to
ensure that sub grantee accountabilities and reconciliations are properly
documented and journalized in QBs.
·
Work as part of the finance team to ensure that
all project financial and accounting tasks are accomplished accurately and in a
timely manner.
Work as part of the finance team to ensure that
all project financial and accounting tasks are accomplished accurately and in a
timely manner.
·
Maintain close coordination with URC project
staff on financial matters and advise them, as appropriate, on matters
requiring their attention.
Maintain close coordination with URC project
staff on financial matters and advise them, as appropriate, on matters
requiring their attention.
·
Assist in periodic inventory/ asset and stores
audit and advice the Finance and Director accordingly.
Assist in periodic inventory/ asset and stores
audit and advice the Finance and Director accordingly.
·
Guide senior management on any areas with
potential to impact on systems of internal controls and procedures. Other
accounting, financial and administrative tasks consistent with the overall
scope of this position.
Guide senior management on any areas with
potential to impact on systems of internal controls and procedures. Other
accounting, financial and administrative tasks consistent with the overall
scope of this position.
·
Perform any other task assigned by supervisor
and/ or Chief of Party.
Perform any other task assigned by supervisor
and/ or Chief of Party.
Qualifications, Skills and
Experience:
Experience:
·
The applicants for the USAID RHITES-EC Finance
Admin Officer job placement must hold a Bachelor’s Degree in Business,
Accounting, Management, or other relevant field.
The applicants for the USAID RHITES-EC Finance
Admin Officer job placement must hold a Bachelor’s Degree in Business,
Accounting, Management, or other relevant field.
·
Professional accounting certification i.e. Level
2 ACCA or CPA
Professional accounting certification i.e. Level
2 ACCA or CPA
·
A minimum of five (5) years’ experience in the
financial management of large donor-funded development programs (USAID
desirable).
A minimum of five (5) years’ experience in the
financial management of large donor-funded development programs (USAID
desirable).
·
Broad knowledge of US Government cost accounting
and procurement procedures.
Broad knowledge of US Government cost accounting
and procurement procedures.
·
Excellent writing, computer, management and
organizational skills.
Excellent writing, computer, management and
organizational skills.
·
Ability to independently plan and execute
complex tasks while addressing daily management details and remaining organized
and focused on long-term deadlines and strategy.
Ability to independently plan and execute
complex tasks while addressing daily management details and remaining organized
and focused on long-term deadlines and strategy.
Please note: Only candidates who are eligible to work in Uganda
for an indefinite period without a need for sponsorship will be considered for
this position.
for an indefinite period without a need for sponsorship will be considered for
this position.
How to Apply:
All suitably qualified and interested candidates who wish to join the
USAID RHITES EC Project should send an updated CV/Résumé, cover letter and
completed USAID Form 1420 Contractor Employee Biographical Data Sheet, download here
and send to: to HR-RHITES-EC@urc-chs.com
USAID RHITES EC Project should send an updated CV/Résumé, cover letter and
completed USAID Form 1420 Contractor Employee Biographical Data Sheet, download here
and send to: to HR-RHITES-EC@urc-chs.com
Deadline: 21st
October, 2016
October, 2016
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