Job Title: Finance Assistant (2 Jobs)
Organisation: University
Research Co., LLC (URC)
Research Co., LLC (URC)
Project Name: USAID Regional
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) Project
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) Project
Duty Station: Jinja, Uganda
Reports to: Finance Officer
About US:
University Research Co., LLC (URC) is a global company dedicated to
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
About USAID RHITES-EC Project:
University Research Co., LLC (URC) is implementing the USAID Regional
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) whose aim is to support the implementation of a
comprehensive integrated investment in regional
health, nutritional assistance and HIV/AIDS programs. The five-year
project targets 11 districts in East Central Uganda with an estimated total
population of 4.1 million through a district-based integrated package of
quality health, nutrition, HIV / AIDS and child development services.
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) whose aim is to support the implementation of a
comprehensive integrated investment in regional
health, nutritional assistance and HIV/AIDS programs. The five-year
project targets 11 districts in East Central Uganda with an estimated total
population of 4.1 million through a district-based integrated package of
quality health, nutrition, HIV / AIDS and child development services.
Job Summary: The Finance
Assistant will support in the preparation of timely financial reports,
implementation of a strong internal control system as well as ensuring
compliance with USAID and URC regulations.
Assistant will support in the preparation of timely financial reports,
implementation of a strong internal control system as well as ensuring
compliance with USAID and URC regulations.
Key Duties and Responsibilities:
·
Work closely with the finance officers in
preparing monthly financial reports for timely submission to home office. This
includes but not limited to QBs posting, preparing monthly bank
reconciliations, cash reconciliations, staff advances reconciliations etc.
Work closely with the finance officers in
preparing monthly financial reports for timely submission to home office. This
includes but not limited to QBs posting, preparing monthly bank
reconciliations, cash reconciliations, staff advances reconciliations etc.
·
Verify payment documentation for adequacy and
completeness before posting to QBs
Verify payment documentation for adequacy and
completeness before posting to QBs
·
Manage petty cash accounts, including ensuring
the maintenance of an appropriate level of petty cash in safe deposit
Manage petty cash accounts, including ensuring
the maintenance of an appropriate level of petty cash in safe deposit
·
Process per diems and other travel advances for
project related work
Process per diems and other travel advances for
project related work
·
Together with the finance team, ensure that all
costs in the project adhere to USAID/URC regulations, and are allowable,
reasonable and allocable
Together with the finance team, ensure that all
costs in the project adhere to USAID/URC regulations, and are allowable,
reasonable and allocable
·
Assist Finance Officer in addressing all monthly
field report review comments from home office including providing feedback for
missing vouchers and outstanding information following review of payment
documentation
Assist Finance Officer in addressing all monthly
field report review comments from home office including providing feedback for
missing vouchers and outstanding information following review of payment
documentation
·
Assist Finance Officer in preparation of monthly
cash projections for submission to home office
Assist Finance Officer in preparation of monthly
cash projections for submission to home office
·
Receive & prepare journals to reconcile staff
advances / accountabilities before being reviewed by Finance Officer and
Finance Director
Receive & prepare journals to reconcile staff
advances / accountabilities before being reviewed by Finance Officer and
Finance Director
·
Preparation and continuous update of the vendor
tracker as per guidelines/ requirements by Contracts department
Preparation and continuous update of the vendor
tracker as per guidelines/ requirements by Contracts department
·
Assist in the update of the Excel cash book to enable
timely preparation and submission of weekly cash balance to home office
Assist in the update of the Excel cash book to enable
timely preparation and submission of weekly cash balance to home office
·
Ensure all financial documents, journals and
payment vouchers are filed in a timely manner
Ensure all financial documents, journals and
payment vouchers are filed in a timely manner
·
In charge of the preparation of monthly payment
vouchers and accountability journals for shipment to home office as per policy
In charge of the preparation of monthly payment
vouchers and accountability journals for shipment to home office as per policy
·
Assist with the maintenance of a proper filing
system for all financial reports, field wire requests, bank reconciliations;
field accounts review certifications and other finance documentation
Assist with the maintenance of a proper filing
system for all financial reports, field wire requests, bank reconciliations;
field accounts review certifications and other finance documentation
·
Support the Finance Officer in ensuring that sub
grantee accountabilities and reconciliations are properly documented and
journalized in QBs
Support the Finance Officer in ensuring that sub
grantee accountabilities and reconciliations are properly documented and
journalized in QBs
·
Receipt of hotel invoices from the admin
department and timely reconciliation of the same with the introductory letters
issued to staff and their respective accountabilities before payment is
effected
Receipt of hotel invoices from the admin
department and timely reconciliation of the same with the introductory letters
issued to staff and their respective accountabilities before payment is
effected
·
Work closely with the program team to ensure
that all the necessary support documentation and information is obtained for
direct payment of various MOH officers and teams we work with in the field
Work closely with the program team to ensure
that all the necessary support documentation and information is obtained for
direct payment of various MOH officers and teams we work with in the field
·
Work closely with the operations department to
ensure timely receipt, reconciliation and payment of telephone, internet and
modem bills
Work closely with the operations department to
ensure timely receipt, reconciliation and payment of telephone, internet and
modem bills
·
The incumbent will liaise with the operations
department to ensure receipt of invoices and necessary support documentation
for timely payment of vendors
The incumbent will liaise with the operations
department to ensure receipt of invoices and necessary support documentation
for timely payment of vendors
·
Support the Finance Officer is gathering
information and documentation required in preparing foreign tax reports (VAT)
Support the Finance Officer is gathering
information and documentation required in preparing foreign tax reports (VAT)
·
Assist the finance officer in carrying out
regular physical verification of project inventory and or/ assets
Assist the finance officer in carrying out
regular physical verification of project inventory and or/ assets
·
Work closely with the finance officer, perform
regular audit reviews of the project operational functions including stores,
transport, assets, security & safety etc. to ensure compliance with URC and
USAID regulations
Work closely with the finance officer, perform
regular audit reviews of the project operational functions including stores,
transport, assets, security & safety etc. to ensure compliance with URC and
USAID regulations
·
Prepare and maintain a tracking log of all
documents received in and released from finance department
Prepare and maintain a tracking log of all
documents received in and released from finance department
·
Perform other project related task assigned by
supervisor, Finance Director and/ or Chief of Party
Perform other project related task assigned by
supervisor, Finance Director and/ or Chief of Party
Qualifications, Skills and
Experience:
Experience:
·
The applicants for the USAID RHITES-EC Finance
Assistant job placement must hold a Bachelor’s Degree in accounting or
comparable certifications/qualifications
The applicants for the USAID RHITES-EC Finance
Assistant job placement must hold a Bachelor’s Degree in accounting or
comparable certifications/qualifications
·
A minimum of three years’ experience in
accounting and general financial management
A minimum of three years’ experience in
accounting and general financial management
·
Excellent written and oral communication and
interpersonal skills desired
Excellent written and oral communication and
interpersonal skills desired
·
Computer literacy i.e. proficiency with
Microsoft Office products (Word, Excel, Outlook) desired
Computer literacy i.e. proficiency with
Microsoft Office products (Word, Excel, Outlook) desired
·
A minimum of two years’ experience with
QuickBooks preferred
A minimum of two years’ experience with
QuickBooks preferred
·
Keen attention to detail
Keen attention to detail
·
Proven ability to prioritize and manage multiple
tasks desired
Proven ability to prioritize and manage multiple
tasks desired
Please note: Only candidates who are eligible to work in Uganda
for an indefinite period without a need for sponsorship will be considered for
this position.
for an indefinite period without a need for sponsorship will be considered for
this position.
How to Apply:
All suitably qualified and interested candidates who wish to join the
USAID RHITES EC Project should send an updated CV/Résumé, cover letter and
completed USAID Form 1420 Contractor Employee Biographical Data Sheet, download here
and send to: to [email protected]
USAID RHITES EC Project should send an updated CV/Résumé, cover letter and
completed USAID Form 1420 Contractor Employee Biographical Data Sheet, download here
and send to: to [email protected]
Deadline: 21st
October, 2016
October, 2016
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