World Bank IDA Deputy Project Coordinator Jobs – Ministry of Education, Science, Technology and Sports




Organization: Ministry of
Education, Science, Technology and Sports
Funding Source: World Bank
Duty Station: Kampala,
Uganda
Reports to: Project
Coordinator (PC)
About US:
The Government of Uganda through Ministry of Education and Sports has
received – a credit from the World Bank/ International Development Association
(IDA) as support towards the implementation of skills development projects.
These projects include; Albertine Region Sustainable Development Project
(ARSDP) which covers Skills Access and Upgrade for Uganda Skills Development
Project (USDP). Overall oversight and guidance of projects’ components
implementation lies with the Ministry of Education and Sports coordinated and
supported by a project coordination unit with a number of specialists already
in place. The Government of Uganda also provides counterpart funding to support
activities of these projects.
Job Summary: The Deputy
Project Coordinator will be responsible for the day-to-day management of the
projects’ (Albertine Region Sustainable Development Project and Uganda Skills
Development Project) activities including planning and directing the project
technical team to ensure timely implementation of the activities.
Key Duties and Responsibilities:
  • Development of strategies to keep ARSDP
    and USDP on track, and updating of the results framework for USDP
  • Assessing information needs of key
    stakeholders arid providing timely feedback on the projects.
  • Regularly furnishing the PC and the MoES
    management team with reports on the implementation progress of the
    projects’ activities.
  • Monitoring and evaluation of activities
    towards achieving Projects’ development objective and their key
    indicators.
  • Coordinating the preparation of weekly,
    monthly and quarterly reports to keep stakeholders update with the
    Projects’ activities.
  • Coordinating the preparation and
    implementation of all Procurement Plans, Training Plans, Work Plans and
    Budgets.
  • Support the Project Coordinator in
    managing all the professional aspects of projects’ activities which
    include;
    • In charge of reviewing and
      quality controlling the various tasks and outputs under the Projects,
      which include consultancy assignments, preparation of bid documents,
      procurement, contract awards and payments, in-house and external
      activities;
    • Responsible for preparing
      Projects’ briefs, work plans, budgets and other working documents as
      required under the credits agreement.
    • Actively participating in
      supervision of selected consultants and contractQrs for contracted
      Projects’ activities to ensure compliance with agreed performance
      standards;
    • In charge of reviewing of
      Consultants’ reports and appraisal of agreed projects deliverables;
    • Participating in the review
      and quality assurance of goods and services delivered under the projects;
  • Participating and providing sound
    technical advice in all technical meetings related to all projects’
    components at both ministry and institution levels
  • Supporting the Project Coordinator in
    preparation and seeking of necessary Bank clearances for all projects’
    activities that require clearances prior to their execution
  • Convening weekly coordination meetings
    within the coordination unit to review progress of the projects’
    activities and prepare weekly briefs on the progress;
  • Assisting the Project Coordinator to
    convene evaluation % committee meetings and site visits by supervision
    teams in liaison with line departments/units;
  • Assisting the Project Coordinator to
    prepare for Monthly Projects’ Review meetings chaired by PS/ES or his/her designee;
  • In charge of coordinating the payment of
    consultants’ suppliers’ and contractors’ claims by ensure that the claims
    are certified and match with the work done or goods and services supplied;
    and that requisitions are submitted to relevant authorities for timely
    payments;
  • Ensuring the proper utilization of project
    resources, and that facilitation for field visits and office requirements
    are processed in time, duly accounted for and properly utilized
  • Tracking requests for contract variations,
    validating their genuineness, coordinate their processing and compiling
    recommendations from Procurement Unit, Construction Management Unit (CMU)
    or Consultants for necessary and timely action;
  • In charge of tracking the achievement of
    results in line with the project results framework;
  • Coordinating the timely implementation of
    recommendations from line departments, monthly reports, audits and reports
    from Government Inspection Agencies, such as Auditor General, PPDA, IGG,
    and recommendations by World Bank;
  • Assisting the Project coordinator in the
    day to day management of all recurrent operating activities that are
    required to effectively implement the projects and supervising, guiding
    and appraising the staff in the coordination unit, to ensure that all the
    projects’ activities completed in time;
  • Perform any other duties related to
    project implementation as shall be assigned to her/him by the Project
    Coordinator.
Key Performance Indicators:
  • ARSDP and USDP on track implementation
    strategies to be submitted within two months of the commencement of the
    DPC’s services.
  • Updated Project Development Objective
    Indicators in the Results framework for USDP within the first four months
    of the commencement of DPC’s contract
  • Send weekly briefs, monthly and quarterly
    progress reports on all projects’ activities throughout the duration of
    the DPC’s contract.
  • Appraisals of project staff done on a six
    months basis within the duration of the DPC’s contract.
  • Records of minutes of all technical and
    review meetings held on the project activities throughout the duration of
    the DPC’s contract.
  • Final report on payments, all cdnsultancy
    services, procurements of works, goods and services delivered under the
    projects and all other projects’ activities at the end of the contract.
Qualifications, Skills and
Experience: 
  • The ideal candidate for the World Bank
    Deputy Project Coordinator vacancy should hold a Masters’ Degree or
    equivalent in (Project Management, Business Administration, Engineering
    fields, TVET Education, Economics) from a recognized university.
  • Possession of a Post graduate
    qualification/Experience – in project management is desirable for
    candidates with qualifications other than project management.
  • A qualification or experience in Technical
    and Vocational Education Training (TVET) internationally/regionally is an
    added advantage
  • A minimum of ten years working experience
    in a reputable organization five of which should have been in project
    management/leadership responsibilities
  • Significant experience in the use of
    computer programs for project management
  • Demonstrated competence in the fields of
    financial management, procurement management, and monitoring and
    evaluation;
  • Familiarity with Donor funded Project
    Management procedures. Experience in World Bank/IDA funded projects is
    advantage.
  • Impeccable level of personal integrity is
    desired
How to Apply:
All suitably qualified and interested candidates should send their
applications to the following address;
Commissioner Human Resource Management,
Ministry of Education, Science, Technology and Sports,
4th Floor, Room 10,
Embassy House
P.O. Box 7063 Kampala, Uganda.
Deadline: 30th
September 2016 by 17:00 Hrs

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