Job Title: Senior Accountant
Organization: Malaria
Consortium
Consortium
Project Name: USAID/PMI
Malaria Action Program for Districts (MAPD) Project
Malaria Action Program for Districts (MAPD) Project
Duty Station: Kampala,
Uganda
Uganda
Reports to: Director Finance
and Administration
and Administration
Salary: USD 13,320 gross per
annum
annum
About Malaria Consortium:
Malaria Consortium is the world’s leading not-for-profit organisation
dedicated to the comprehensive control of malaria and other communicable
diseases in Africa and Southeast Asia. Malaria Consortium works with
communities, government and non-government agencies, academic institutions, and
local and international organisations, to ensure good evidence supports
delivery of effective services, providing technical support for monitoring and
evaluation of programmes and activities for evidence-based decision-making and
strategic planning. Malaria Consortium works to improve not only the health of
the individual, but also the capacity of national health systems, which helps
relieve poverty and support improved economic prosperity.
dedicated to the comprehensive control of malaria and other communicable
diseases in Africa and Southeast Asia. Malaria Consortium works with
communities, government and non-government agencies, academic institutions, and
local and international organisations, to ensure good evidence supports
delivery of effective services, providing technical support for monitoring and
evaluation of programmes and activities for evidence-based decision-making and
strategic planning. Malaria Consortium works to improve not only the health of
the individual, but also the capacity of national health systems, which helps
relieve poverty and support improved economic prosperity.
About USAID MAPD Project:
The Malaria Action Program for Districts (MAPD) project is a 5-year
USAID/PMI funded project. The project aims to prevent and control Malaria
illnesses and deaths in order to minimise the social economic effects of the
disease among the overall population of Uganda especially in children under 5
years of age. The project will be implemented starting in August 2016, and will
cover 43 districts with a total population of more than 13 million. The Malaria
Action Program for Districts project offers a partnership uniquely positioned
to deliver this implementation rollout. Partners include Johns Hopkins Program
for International Education in Gynecology and Obstetrics (JHPIEGO), Banyan
Global, Deloitte &Touché Uganda, Infectious Diseases Institute (IDI) and
Communication for Development Foundation-Uganda (CDFU).
USAID/PMI funded project. The project aims to prevent and control Malaria
illnesses and deaths in order to minimise the social economic effects of the
disease among the overall population of Uganda especially in children under 5
years of age. The project will be implemented starting in August 2016, and will
cover 43 districts with a total population of more than 13 million. The Malaria
Action Program for Districts project offers a partnership uniquely positioned
to deliver this implementation rollout. Partners include Johns Hopkins Program
for International Education in Gynecology and Obstetrics (JHPIEGO), Banyan
Global, Deloitte &Touché Uganda, Infectious Diseases Institute (IDI) and
Communication for Development Foundation-Uganda (CDFU).
Job Summary: The Senior
Accountant will maintain and control the completeness and accuracy of the
financial system for the MAPD office and ensure an efficient, relevant and
timely accounting service. The Senior Accountant is responsible for maintaining
the completeness and accuracy of the financial data and ensuring the integrity
of the balance sheet
Accountant will maintain and control the completeness and accuracy of the
financial system for the MAPD office and ensure an efficient, relevant and
timely accounting service. The Senior Accountant is responsible for maintaining
the completeness and accuracy of the financial data and ensuring the integrity
of the balance sheet
Key Duties and
Responsibilities:
Responsibilities:
Management Accounting – 15%
·
Issue
monthly management accounts to program staff and meet monthly to discuss
the results, amend mis‐posting and other errors
Issue
monthly management accounts to program staff and meet monthly to discuss
the results, amend mis‐posting and other errors
·
Assist
program to plan future expenditure and cash needs and to take remedial action
where there are overspends
Assist
program to plan future expenditure and cash needs and to take remedial action
where there are overspends
·
Keenly
analyse project expenditure to ensure value‐for‐money
Keenly
analyse project expenditure to ensure value‐for‐money
·
Maintain
a database of costing to enable cross‐project comparisons to be made and to assist and speed up the
preparation of new project budgets by technical staff
Maintain
a database of costing to enable cross‐project comparisons to be made and to assist and speed up the
preparation of new project budgets by technical staff
Regulatory Matters – 10%
·
Review
all legal contracts and ensure MC complies with USG and Uganda
Government law
Review
all legal contracts and ensure MC complies with USG and Uganda
Government law
·
Support
the Director Finance and Administration in improving financial systems by
providing ideas based on day‐to‐day
experience
Support
the Director Finance and Administration in improving financial systems by
providing ideas based on day‐to‐day
experience
·
Ensure
that MC procurement activities are in accordance with MC and donor procurement
policies and practices
Ensure
that MC procurement activities are in accordance with MC and donor procurement
policies and practices
Donor Reports – 15%
·
Prepare
donor financial reports in conjunction with program staff on a timely basis and
with the frequency required by the donor.
Prepare
donor financial reports in conjunction with program staff on a timely basis and
with the frequency required by the donor.
·
Assist
in the compiling of budgets for new projects
Assist
in the compiling of budgets for new projects
Financial Administration (19%)
·
Act
as point of contact for all payment queries
Act
as point of contact for all payment queries
·
Ensure
the entry of all Ugandan shilling payments and receipts into the GL
Ensure
the entry of all Ugandan shilling payments and receipts into the GL
·
Ensure
maintenance the fixed asset register on a monthly basis
Ensure
maintenance the fixed asset register on a monthly basis
·
Perform
checks on the petty cash on an ad hoc and monthly basis with the
Accounts Officer – Cash.
Perform
checks on the petty cash on an ad hoc and monthly basis with the
Accounts Officer – Cash.
Payroll (1%)
·
Ensure
payroll monthly processes and review payroll and necessary reports
Ensure
payroll monthly processes and review payroll and necessary reports
·
Ensure
correctness in allocated codes and posting payroll information to PSF
Ensure
correctness in allocated codes and posting payroll information to PSF
·
Make
sure that the salary control account is reconciled and outstanding
payroll liabilities (NSSF, PAYE and LST) are paid in line with current tax
regulations.
Make
sure that the salary control account is reconciled and outstanding
payroll liabilities (NSSF, PAYE and LST) are paid in line with current tax
regulations.
PS Financial System (20%)
·
Check
the correctness of coding, completeness of financial documents and review the batches
of invoices and payments prior to posting to the accounting system
Check
the correctness of coding, completeness of financial documents and review the batches
of invoices and payments prior to posting to the accounting system
·
Review
all outstanding advances with Accounts Officer GL and ensure they compile with
the MC Finance Manual.
Review
all outstanding advances with Accounts Officer GL and ensure they compile with
the MC Finance Manual.
·
Ensure
that all collections are made using MC receipt voucher and deposited to
appropriate MC account on timely basis.
Ensure
that all collections are made using MC receipt voucher and deposited to
appropriate MC account on timely basis.
·
Make
adjustments as necessary using authorized Journal Vouchers.
Make
adjustments as necessary using authorized Journal Vouchers.
·
Ensure
all MC Finance supporting documents are securely filed in line MC Finance
Manual Procedures.
Ensure
all MC Finance supporting documents are securely filed in line MC Finance
Manual Procedures.
·
Prepare
reconciliations of the Cash, Bank and Advance accounts on a monthly
basis.
Prepare
reconciliations of the Cash, Bank and Advance accounts on a monthly
basis.
Field Offices (7%)
·
Provide
technical support and oversight to Field Finance officers
Provide
technical support and oversight to Field Finance officers
·
Coordinate
the field offices’ monthly cash needs with the budget heads and Area
Coordinators with the objective is to minimise month end cash and bank
balances, whilst at the same time having adequate funds available for
operational needs
Coordinate
the field offices’ monthly cash needs with the budget heads and Area
Coordinators with the objective is to minimise month end cash and bank
balances, whilst at the same time having adequate funds available for
operational needs
·
Review
transactions & monthly returns of the field offices for error and accuracy
Review
transactions & monthly returns of the field offices for error and accuracy
·
Review
the coding of the field reports with project managers
Review
the coding of the field reports with project managers
·
Review
and approve bank reconciliations for the field offices
Review
and approve bank reconciliations for the field offices
·
Conduct
regular visits to the field offices to ensure quality in all aspects of finance
management
Conduct
regular visits to the field offices to ensure quality in all aspects of finance
management
·
Review
Monthly Field Checklist
Review
Monthly Field Checklist
·
Close
the field books of accounts monthly according to the timetable
Close
the field books of accounts monthly according to the timetable
Reporting (10%): Prepare
month end Country Finance Checklist and supporting document file for review and
approval by the CFM in line with the monthly Finance schedule
month end Country Finance Checklist and supporting document file for review and
approval by the CFM in line with the monthly Finance schedule
Human Resources (10%)
·
The
incumbent will line manage the two Accounts Officers in Kampala and ensure
goals and objectives are set and reviewed in line with MC performance
management procedures
The
incumbent will line manage the two Accounts Officers in Kampala and ensure
goals and objectives are set and reviewed in line with MC performance
management procedures
·
Provide
technical and oversight support to the Field Finance Officers.
Provide
technical and oversight support to the Field Finance Officers.
·
Coordinate
with Field office heads to ensure goals and objectives are set for the Field
Finance Officers and reviewed in line the performance management
procedures
Coordinate
with Field office heads to ensure goals and objectives are set for the Field
Finance Officers and reviewed in line the performance management
procedures
Currency Management (3%)
·
Work
closely with the Bank for fair rates, negotiate and deal an exchange rate which
favours MC
Work
closely with the Bank for fair rates, negotiate and deal an exchange rate which
favours MC
·
Inform
the Financial Controller of monthly exchange rates for PSF.
Inform
the Financial Controller of monthly exchange rates for PSF.
Qualifications, Skills and
Experience:
Experience:
·
The applicant for the Malaria Consortium USAID
MAPD Senior Accountant job opportunity should be a Qualified ACA, ACCA or CIMA Accountant
The applicant for the Malaria Consortium USAID
MAPD Senior Accountant job opportunity should be a Qualified ACA, ACCA or CIMA Accountant
·
At
least three years’ experience with NGO work, audit experience, with at least
one year’s in a managerial position.
At
least three years’ experience with NGO work, audit experience, with at least
one year’s in a managerial position.
·
Previous experience of USAID compliance
Previous experience of USAID compliance
·
Knowledge
of NGO sector
Knowledge
of NGO sector
·
Excellent
analytical skills
Excellent
analytical skills
·
Good
excel and other software skills
Good
excel and other software skills
·
Excellent
computer skills with high proficiency in Microsoft excel
Excellent
computer skills with high proficiency in Microsoft excel
·
Excellent
reporting skills
Excellent
reporting skills
·
Excellent
interpersonal and communication skills
Excellent
interpersonal and communication skills
·
Strong
ability to be able to manage and prioritise multiple tasks
Strong
ability to be able to manage and prioritise multiple tasks
·
Working
knowledge of accounting software
Working
knowledge of accounting software
·
Keen
attention to detail
Keen
attention to detail
Core Competencies:
Delivering Results: Supports others to achieve results
·
Displays
a positive and enthusiastic approach and is not deterred by setbacks, finding
alternative ways to reach goals or targets.
Displays
a positive and enthusiastic approach and is not deterred by setbacks, finding
alternative ways to reach goals or targets.
·
Supports
others to plan and deliver results
Supports
others to plan and deliver results
·
Supports
others to manage and cope with setbacks
Supports
others to manage and cope with setbacks
Analysis and use of
information: Uses evidence to support work
information: Uses evidence to support work
·
Identifies
and uses various sources of evidence and feedback to support outputs
Identifies
and uses various sources of evidence and feedback to support outputs
·
Uses
evidence to evaluate policies, projects and programmes
Uses
evidence to evaluate policies, projects and programmes
·
Identifies
links between events and information identifying trends, issues and risks
Identifies
links between events and information identifying trends, issues and risks
·
Ensures
systems are in place to address organisation needs
Ensures
systems are in place to address organisation needs
Interpersonal and Communications:
Adapts communications effectively
Adapts communications effectively
·
Tailors
communication (content, style and medium) to diverse audiences
Tailors
communication (content, style and medium) to diverse audiences
·
Communicates
equally effectively at all organizational levels
Communicates
equally effectively at all organizational levels
·
Understands
other’s underlying needs, concerns and motivations and communicates effectively
in sensitive situations
Understands
other’s underlying needs, concerns and motivations and communicates effectively
in sensitive situations
·
Resolves
intra-team and inter-team conflicts effectively
Resolves
intra-team and inter-team conflicts effectively
Collaboration and Partnering: Builds strong networks internally
and participates actively in external networks and think tanks
and participates actively in external networks and think tanks
·
Builds
strong networks internally
Builds
strong networks internally
·
Participates
actively in external networks and/or think tanks.
Participates
actively in external networks and/or think tanks.
·
Engages
with relevant experts to gather and evaluate evidence
Engages
with relevant experts to gather and evaluate evidence
·
Shares
and implements good practice with internal and external peers
Shares
and implements good practice with internal and external peers
Leading and motivating
people: Effectively leads and motivates others or direct
reports.
people: Effectively leads and motivates others or direct
reports.
·
Gives
regular, timely and appropriate feedback
Gives
regular, timely and appropriate feedback
·
Acknowledges
good performance and deals with issues concerning poor performance
Acknowledges
good performance and deals with issues concerning poor performance
·
Carries
out staff assessment and development activities conscientiously and effectively
Carries
out staff assessment and development activities conscientiously and effectively
·
Develop
the skills and competence of others through the development and
application of skills
Develop
the skills and competence of others through the development and
application of skills
·
Coaches
and supports team members when they have difficulties
Coaches
and supports team members when they have difficulties
Flexibility/ Adaptability: Remains
professional under external pressure
professional under external pressure
·
Able
to adapt to changing situations effortlessly
Able
to adapt to changing situations effortlessly
·
Remains
constructive and positive under stress and able to tolerate difficult situations
and environments
Remains
constructive and positive under stress and able to tolerate difficult situations
and environments
·
Plans,
prioritises and performs tasks well under pressure
Plans,
prioritises and performs tasks well under pressure
·
Learns
from own successes / mistakes
Learns
from own successes / mistakes
Living the Values: Supports
others to live Malaria Consortium’s values
others to live Malaria Consortium’s values
·
Demonstrates
personal integrity by using role position responsibly and fairly
Demonstrates
personal integrity by using role position responsibly and fairly
·
Cultivates
an open culture within the wider team, promoting accountability, responsibility
and respect for individual differences
Cultivates
an open culture within the wider team, promoting accountability, responsibility
and respect for individual differences
Strategic planning and thinking and sector awareness: Is aware
of others’ activities and vice versa in planning activities
of others’ activities and vice versa in planning activities
·
Takes
account of team members and others workload when planning.
Takes
account of team members and others workload when planning.
·
Maintains
awareness of impact on other parts of the organisation, keeping abreast
of other’s activities, objectives, commitments and needs
Maintains
awareness of impact on other parts of the organisation, keeping abreast
of other’s activities, objectives, commitments and needs
·
Has a
good understanding of the sector in which Malaria Consortium works
Has a
good understanding of the sector in which Malaria Consortium works
How to Apply:
All interested applicants are encouraged to apply online at the web
link below.
link below.
Deadline: 16th
September 2016 by 2:30 pm
September 2016 by 2:30 pm
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