USAID ASSIST Human Resource Assistant Jobs – University Research Co., LLC (URC)

Job Title:      Human Resource Assistant
Organisation: University
Research Co., LLC (URC)
Project Name: USAID Applying
Science to Strengthen and Improve Systems (ASSIST) Project
Duty Station: Kampala,
Uganda
Reports to: Human Resource
Manager
About US:
University Research Co., LLC (URC) is a global company dedicated to
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
About USAID ASSIST Project:
The USAID Applying Science to Strengthen and Improve Systems (ASSIST)
Project is a five-year cooperative agreement (October 2012-September 2017)
awarded to University Research Co., LLC and is dedicated to improving health,
population and nutrition services through technical support to service delivery
institutions, country Ministries of Health, USAID country missions, and
cooperating agencies.
Job Summary: The Human
Resource Assistant will provide HR support to the ASSIST Project, on various
human resource functions while following URC policies and procedures as well as
USAID rules and regulations.
Key Duties and
Responsibilities: 
Recruitment Coordination:
·        
Offer support in the recruitment process by
compiling Job applications, screening candidates, setting up interviews for
selected applicants and ensure that a conducive environment is available for
interviews.
·        
Compile new employee starter pack and conduct
induction and on>site orientation programs for all new project staff.
·        
Verify completion of all relevant hiring paper
work.
Performance Management:
·        
Send out appraisal reminders to supervisors and
staff in a timely manner before expiry of staff contract of employment so
decisions can be made on time.
·        
Assists staff in understanding and completing
the performance appraisals process in a timely manner.
·        
Ensures that all new staff have set
objectives/work plans for the probation period and New Year.
Employee Relations:
·        
Ensures appropriate and immediate handling of
project staff enquiries, issues  and
requests for assistance in the absence of the HR Manager.
·        
Ensures that HR best practices are adhered to at
the project by all project staff.
·        
Plays an active role in creating a safe and
healthy work environment and support in organizing HR related organizational
activities/functions.
Management of staff records:
·        
Establish and maintain the project personnel
paper and electronic files in an organised and orderly manner so that records
can be referred to and deciphered clearly in the event of an audit or need for
historical information.
·        
Ensures that all documentation in relation to
the engagement of Short Term Technical Assistance in liaison with the different
technical area heads are completed in time and information necessary for the
payment is made available to finance.
·        
Keeps all project staff information confidential
and communicates only what needs to be shared when need arises.
Timesheet and leave management:
·        
Administers the staff leave roster and advises
staff on their leave status quarterly.
·        
Ensure that staff timesheets are submitted on
time and maintain a timesheet tracker.
Other Duties:
·        
Do monthly field visits to support the team on
HR functions.
·        
Any other duties assigned by the Supervisor/ Chief
of party.
Qualifications, Skills and
Experience:
·        
The applicants for the USAID ASSIST Human
Resource Assistant job vacancy must hold a Bachelor’s Degree in Human Resources
Management, Social Sciences or Business Administration with a bias in HR.
·        
A minimum of three years of International NGO HR
experience.
·        
Computer literacy i.e. proficient in use of
Microsoft office Applications
·        
Excellent communication and ability to
multi-task.
·        
Knowledge of Ugandan Labour laws, and high level
of confidentiality is a must.
·        
Ability to work in a team.
·        
Knowledge of USAID Rules and Regulations is an
added advantage.
How to Apply:
All suitably qualified and interested candidates should send
application letters, updated CVs, and relevant academic documents as well as
names and contact information for three professional references and day-time
contact numbers to:
The Human Resource Officer- USAID ASSIST Project,
University Research Co., LLC, Plot 40, Ntinda II Road, Naguru,
P.O. Box 28745, Kampala, Uganda.
E-mail to: assistugandarecruitment@urc-chs.com
Deadline: 23rd September
2016
NB: Please indicate the
position in the subject if you are sending electronically. Applications will be
shortlisted as they come in and only shortlisted candidates will be contacted.
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