UN Supply Associate Careers – United Nations High Commissioner for Refugees (UNHCR)

Job Title:     Supply Associate
Organisation: United Nations
High Commissioner for Refugees (UNHCR)
Position No.: 10026400
Vacancy Notice: 021/2016
Duty Station: Arua, Uganda
Post Grade: GL6
About UNHCR:
The Office of the United Nations High Commissioner for Refugees was
established on December 14, 1950 by the United Nations General Assembly.
UNHCR’s mandate under the Statute of the Office of the United Nations High
Commissioner for Refugees is to lead and co-ordinate action for international
protection to refugees; seek permanent solutions for the problems of refugees
and safeguard refugee rights and well-being. UNHCR has an additional mandate
concerning issues of statelessness, as it is given a designated role under
Article 11 of the 1961 Convention on the Reduction of Statelessness.
Job Summary: The Supply
Associate will manage and support all activities pertaining to the supply chain
function including planning, sourcing, transport shipping, customs clearance
and warehousing management in the operation. The incumbent will be supervised
by the Associate Supply Officer who defines general work objectives and
provides necessary advice and guidance. The incumbent may supervise some staff
in the office. The jobholder maintains regular contact on a working level on
routine issues with other UNHCR offices, UN agencies, NGOs, government partners
and commercial contractors in the area to facilitate the operation. The duty of
the incumbent is to support and monitor the management of material resources
within the geographical area covered by the office while exercising efficiency
in the use of those resources.
Key Duties and
Responsibilities: 
Strategy:
  • Prepare plans for delivery of relief items
    according to operational needs.
  • The jobholder will apply UNHCR’s
    procurement strategy when planning for purchase of important commodities
    and services. Operational Support -Ensure timely customs clearance of
    consignments.
  • The incumbent will also manage storage of
    goods according to “best practices” and UNHCR rules and
    regulations; maintain an efficient system for the release, distribution
    and redeployment of goods.
  • Coordinate transportation and distribution
    of relief items.
  • Coordinate activities of implementing
    partners and/or contractors performing supply related activities, and
    ensure that they understand and adhere to relevant UNHCR rules and
    procedures.
  • Maintain accurate and comprehensive
    records on logistical activities and provide timely reports and updates
    both periodically and on request.
 Infrastructure Support:
  • Evaluate purchase requisitions to ensure
    that specifications, delivery dates and all other requirements are in
    order.
  • The Supply Associate will also draft and
    dispatch quotation requests and/or tenders, and assist in the evaluation
    of offers and draft bid-tabulations, prepare proposals for award of
    contracts to the Committee on Contracts.
  • Prepare Purchase Orders and send
    confirmations, requests for inspection and other correspondence, and
    monitor the manufacture/transport of ordered goods to ensure timely
    delivery.
  • Provide guidance and advice on UNHCR
    procurement policies and procedures to support and assist requesting
    sections.
  • Implement effective asset and fleet
    management that regularly monitors the asset/fleet pool, saves cost and
    safeguards the investment of the organisation including receipt,
    inspection, registration & marking of new Property, Plant and
    Equipment (PPE), organisation of the physical verification of PPE, ensure
    that PPE agreements are properly issued and signed, and preparation of
    disposal forms and cases for the Asset Management Board, and organise the
    disposal of PPE according to Asset Management Board decisions.
  • Provide asset management reports,
    customised reports, and gathers information on all assets and provides
    in-depth reports periodically and when requested.
Business Support:
  • Regularly monitor the quality and accuracy
    of supply chain related data in relevant business systems.
  • Compile and analyse statistical
    information, identify trends and developments in supply chain related
    matters that will assist in decision making.
  • Disseminate and promote UNHCR’s global policies,
    standards and guidance on supply chain management.
  • Perform any other responsibility deemed
    necessary or as delegated by the Supervisor in order to meet the level of
    service required by the organisation.
Key Performance Indicators:
  • UNHCR delivers timely and quality goods
    and services to persons of concern in compliance with supply chain rules
    and procedures.
  • Local liaison with partners effectively
    supports supply activities.
 Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations
    UNHCR Supply Associate job placement should have completed Secondary
    School Education with post-secondary training/certificate in Trade,
    Business Administration, Economics, Marketing or a related field
  • At least six years of previous relevant
    professional job experience
  • Excellent written and oral communication
    skills
  • Fluency in English, Madi, Aringa, Lugbara
    and Swahili
How to Apply:
All interested Ugandan nationals who wish to join the United Nations
High Commissioner for Refugees (UNHCR) in the aforementioned capacity are
encouraged to click on the link below and follow the application instructions
after reviewing the job details.
Deadline: 24th
September, 2016

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