Job Title: Senior Supply Assistant
Organisation: United Nations
High Commissioner for Refugees (UNHCR)
High Commissioner for Refugees (UNHCR)
Position No.: 10026418
Reports to: Assistant
Programme Officer
Programme Officer
Vacancy Notice: 019/2016
Duty Station: Kiryandongo,
Uganda
Uganda
Post Grade: GL5
About UNHCR:
The Office of the United Nations High Commissioner for Refugees was
established on December 14, 1950 by the United Nations General Assembly.
UNHCR’s mandate under the Statute of the Office of the United Nations High
Commissioner for Refugees is to lead and co-ordinate action for international
protection to refugees; seek permanent solutions for the problems of refugees
and safeguard refugee rights and well-being. UNHCR has an additional mandate
concerning issues of statelessness, as it is given a designated role under
Article 11 of the 1961 Convention on the Reduction of Statelessness.
established on December 14, 1950 by the United Nations General Assembly.
UNHCR’s mandate under the Statute of the Office of the United Nations High
Commissioner for Refugees is to lead and co-ordinate action for international
protection to refugees; seek permanent solutions for the problems of refugees
and safeguard refugee rights and well-being. UNHCR has an additional mandate
concerning issues of statelessness, as it is given a designated role under
Article 11 of the 1961 Convention on the Reduction of Statelessness.
Job Summary: The Senior
Supply Assistant will support supply all local activities pertaining to the
supply chain function including planning, sourcing, transport, shipping, customs
clearance and warehousing in the operation. The incumbent will work
independently on routine tasks while following instructions of the supervisor
or more complex issues. The incumbent shall maintain regular contact on a
working level on routine issues with other UNHCR offices, UN agencies, NGOs,
government partners and commercial contractors in the area to facilitate the
operation. The duty of the incumbent is to support the management of material
resources within the geographical area covered by the office while exercising
efficiency in the use of those resources.
Supply Assistant will support supply all local activities pertaining to the
supply chain function including planning, sourcing, transport, shipping, customs
clearance and warehousing in the operation. The incumbent will work
independently on routine tasks while following instructions of the supervisor
or more complex issues. The incumbent shall maintain regular contact on a
working level on routine issues with other UNHCR offices, UN agencies, NGOs,
government partners and commercial contractors in the area to facilitate the
operation. The duty of the incumbent is to support the management of material
resources within the geographical area covered by the office while exercising
efficiency in the use of those resources.
Key Duties and
Responsibilities:
Responsibilities:
Strategy: Apply UNHCR’s procurement strategy when planning for
purchase of important commodities and services.
purchase of important commodities and services.
Operational Support:
- Initiate custom clearance of consignments,
draft exemption requests, and liaise with local agent. Offer support in warehouse
management, and assist with planning and goods deliveries, and provide
information on the status of requests and the availability of items in the
supply chain. - Maintain accurate and comprehensive
records on logistical activities and provide reports and updates periodically,
and on request.
Infrastructure Support:
- Examine Purchase Requests to ensure
conformity and liaise with requesters. - The incumbent will also prepare quotation
requests and tenders, produce bid-tabulations from tenders and prepare Purchase
orders for approval. - Dispatch approved Purchase Orders, and
follow-up with the delivery of ordered commodities and services. - Provide information on all procurement
activities within area of responsibility - Offer support in managing Property, Plant
and Equipment (PPE) effectively according to UNHCR rules and regulation
including registration and marking of new PPE, Physical verification of
PPE, preparation of agreements, preparation of disposal forms (including
submissions to LAMB/AMB), and assistance with disposal of PPE. 11 - Prepare and submit standard asset
management reports and other asset information, periodically and when
requested.
Business Support:
- Maintain accurate data in all relevant
business systems. - Compile statistical information on supply
chain related matters that will assist in decision making. - Perform any other responsibility deemed
necessary or as delegated by the Supervisor in order to meet the level of
service required by the organisation
Key Performance Indicators: UNHCR
delivers timely and quality goods and services to persons of concern in
compliance with supply chain rules and procedures
delivers timely and quality goods and services to persons of concern in
compliance with supply chain rules and procedures
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the United Nations
UNHCR Senior Supply Assistant job placement should have completed Secondary
School education with post-secondary training/certificate in Business
Administration, Logistics, Warehousing or a related field. - At least five years of previous relevant
job experience. - Completion of UNHCR learning programmes or
specific training relevant to functions of the position such as the Supply
Chain Learning Programme (SCLP). - Computer literacy skills (MS Office and
PeopleSoft/MSRP). -Experience in customs formalities. Previous experience
in logistics or warehousing - Fluency in English and Madi, Lugbara,
Aringa and Luo
How to Apply:
All interested Ugandan nationals who wish to join the United Nations
High Commissioner for Refugees (UNHCR) in the aforementioned capacity are
encouraged to click on the link below and follow the application instructions
after reviewing the job details.
High Commissioner for Refugees (UNHCR) in the aforementioned capacity are
encouraged to click on the link below and follow the application instructions
after reviewing the job details.
Deadline: 24th September,
2016
2016
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