Job Title: Project Accountant
Organization: Heifer
International
International
Project Name: The East
Africa Youth Inclusion Program (EAYIP)
Africa Youth Inclusion Program (EAYIP)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Director of
Finance
Finance
Tracking Code: 275-752
About Heifer:
Heifer International, an international not-for-profit organization
founded in 1944 in the United States of America, works with resource
constrained families in 125 countries worldwide to develop innovative solutions
to the underlying causes of hunger, poverty and environmental degradation.
founded in 1944 in the United States of America, works with resource
constrained families in 125 countries worldwide to develop innovative solutions
to the underlying causes of hunger, poverty and environmental degradation.
About EAYIP Program:
The East Africa Youth Inclusion Program (EAYIP) is a five-year program
designed to motivate and engage more youth in the agricultural sector and
present them with a pathway to improve their livelihoods. The program is
implemented in various districts of Uganda and Tanzania.
designed to motivate and engage more youth in the agricultural sector and
present them with a pathway to improve their livelihoods. The program is
implemented in various districts of Uganda and Tanzania.
Job Summary: The Project
Accountant plays a significant role in strengthening core global systems by
ensuring the proper accounting and reporting of resources in project
implementation by maintaining systems of accountability, processing accounting
information, internal and external financial reporting, cash and bank account
maintenance and other financial tasks as assigned in liaison with relevant
Heifer departments. This person contributes to the program impact by preparing project
financial reports and monitoring budget burn rates for effective implementation
of the project. The Accountant supports with financial and accounting aspects
of the country program office and the processing of routine financial
transactions in accordance with Heifer’s policies and procedures. The
Accountant also ensures compliance with Heifer and MasterCard requirements for
the East Africa Youth Inclusion Program. This position interacts with similar
positions in other teams to promote consistency throughout the country and area
program.
Accountant plays a significant role in strengthening core global systems by
ensuring the proper accounting and reporting of resources in project
implementation by maintaining systems of accountability, processing accounting
information, internal and external financial reporting, cash and bank account
maintenance and other financial tasks as assigned in liaison with relevant
Heifer departments. This person contributes to the program impact by preparing project
financial reports and monitoring budget burn rates for effective implementation
of the project. The Accountant supports with financial and accounting aspects
of the country program office and the processing of routine financial
transactions in accordance with Heifer’s policies and procedures. The
Accountant also ensures compliance with Heifer and MasterCard requirements for
the East Africa Youth Inclusion Program. This position interacts with similar
positions in other teams to promote consistency throughout the country and area
program.
Key Duties and
Responsibilities:
Responsibilities:
1. Program Effectiveness (20%): Accountable for preparing
accurate information for the program team in a timely manner to achieve the
highest standard of effectiveness
accurate information for the program team in a timely manner to achieve the
highest standard of effectiveness
·
Interpret variance reports and expenditure
analyses for project staff and management
Interpret variance reports and expenditure
analyses for project staff and management
·
Assist project management by explaining
variances in line with finance policies
Assist project management by explaining
variances in line with finance policies
2. Management and Compliance (75%): Accountable for ensuring
that all financial aspects of the project adhere to local laws and regulations
and to donor requirements
that all financial aspects of the project adhere to local laws and regulations
and to donor requirements
·
Ensure that all transactions are in line with
government laws
Ensure that all transactions are in line with
government laws
·
Carry out trainings and staff development
workshops with the team in order to maintain a high standard of reporting
Carry out trainings and staff development
workshops with the team in order to maintain a high standard of reporting
·
Prepare, coordinate, and monitor the project
budget
Prepare, coordinate, and monitor the project
budget
·
Effectively manage the program/project cash flow
while adhering to Heifer headquarters policies
Effectively manage the program/project cash flow
while adhering to Heifer headquarters policies
·
Approve all office and fleet-related
requisitions and review procurement requests as per the authorization policy
Approve all office and fleet-related
requisitions and review procurement requests as per the authorization policy
·
Regularly monitor the petty cash imprest in line
with cash management controls and prepare project account(s) for audits as
planned
Regularly monitor the petty cash imprest in line
with cash management controls and prepare project account(s) for audits as
planned
·
Ensure compliance with accounting principles and
standards including Heifer partners, donors, local partners and HQ cost
principles
Ensure compliance with accounting principles and
standards including Heifer partners, donors, local partners and HQ cost
principles
·
Maintain knowledge of required rules and
regulations related to project implementation and activities that affect the
budget
Maintain knowledge of required rules and
regulations related to project implementation and activities that affect the
budget
·
Review payment requests and ensure the timely
processing of funds, ensuring that proper supporting documents such as receipts
are maintained
Review payment requests and ensure the timely
processing of funds, ensuring that proper supporting documents such as receipts
are maintained
·
Establish and maintain sound financial
management systems and provide administrative support to the project
Establish and maintain sound financial
management systems and provide administrative support to the project
·
Ensure that an effective scanning and filing
system is in place in the office, and coordinate with program staff to ensure
that the project’s resources are effectively and efficiently utilized
Ensure that an effective scanning and filing
system is in place in the office, and coordinate with program staff to ensure
that the project’s resources are effectively and efficiently utilized
3. Partnership and Engagement (5%): Accountable for ensuring
compliance with established processes and procedures at the highest level of
accountability with project partners
compliance with established processes and procedures at the highest level of
accountability with project partners
·
Make support visits, audit implementing
partners, assess how project funds are utilized and give advice on how to keep
books of accounts.
Make support visits, audit implementing
partners, assess how project funds are utilized and give advice on how to keep
books of accounts.
4. May perform other job-related duties as assigned
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the Heifer International
Project Accountant vacancy must hold a Bachelor’s Degree in Accounting,
Finance, Business Administration or a related field is required, plus one (1)
year of experience; or a University Diploma in Accounting, Business Studies or
PAEC Diploma with six (6) years’ experience in a non-profit organization. Other
job-related education and/or experience may be substituted for all or part of
these requirements
The ideal candidate for the Heifer International
Project Accountant vacancy must hold a Bachelor’s Degree in Accounting,
Finance, Business Administration or a related field is required, plus one (1)
year of experience; or a University Diploma in Accounting, Business Studies or
PAEC Diploma with six (6) years’ experience in a non-profit organization. Other
job-related education and/or experience may be substituted for all or part of
these requirements
·
Previous exposure and experience in various
aspects of accounting principles and practices with a good understanding of
Generally Accepted Accounting Principles (GAAP) or International Financial
Reporting Standards (IFRS)
Previous exposure and experience in various
aspects of accounting principles and practices with a good understanding of
Generally Accepted Accounting Principles (GAAP) or International Financial
Reporting Standards (IFRS)
·
Excellent analytical skills
Excellent analytical skills
·
Excellent communication and interpersonal skills
Excellent communication and interpersonal skills
·
Broad knowledge of the context in which
non-profit organizations operate and a good understanding of and sensitivity to
issues associated with poverty, hunger and the environment
Broad knowledge of the context in which
non-profit organizations operate and a good understanding of and sensitivity to
issues associated with poverty, hunger and the environment
·
Computer proficient in word processing,
spreadsheets, presentation tools, electronic mail software, and knowledge of
accounting software (e.g.: MS Office Suite, DOS, Accounting packages such as
Sun Systems, Pastel, Agresso)
Computer proficient in word processing,
spreadsheets, presentation tools, electronic mail software, and knowledge of
accounting software (e.g.: MS Office Suite, DOS, Accounting packages such as
Sun Systems, Pastel, Agresso)
·
Excellent organizational skills
Excellent organizational skills
·
Strong numeracy skills
Strong numeracy skills
·
Ability to prepare and present documents in a
well-designed and attractive format with superior attention to detail
Ability to prepare and present documents in a
well-designed and attractive format with superior attention to detail
·
Ability to maintain the highest level of
professionalism when dealing with donors, project participants, staff and
partner organizations
Ability to maintain the highest level of
professionalism when dealing with donors, project participants, staff and
partner organizations
·
Willingness to contribute to Heifer
International’s principles of transparency and honesty
Willingness to contribute to Heifer
International’s principles of transparency and honesty
·
Proven team and customer care skills with the
ability to train and work cooperatively with a diverse staff, including field
staff in several locations
Proven team and customer care skills with the
ability to train and work cooperatively with a diverse staff, including field
staff in several locations
·
Constant face-to-face, telephone and electronic
communication with colleagues, both internal and external
Constant face-to-face, telephone and electronic
communication with colleagues, both internal and external
·
Requires constant sitting and moving; working at
a computer for extended periods
Requires constant sitting and moving; working at
a computer for extended periods
·
Ability to work with sensitive information and
maintaining confidentiality
Ability to work with sensitive information and
maintaining confidentiality
·
Ability to perform multiple tasks with minimal
supervision
Ability to perform multiple tasks with minimal
supervision
·
Willingness to work with a flexible schedule
Willingness to work with a flexible schedule
·
Willingness to travel both domestically and
internationally
Willingness to travel both domestically and
internationally
·
Demonstrated written and oral fluency in English
Demonstrated written and oral fluency in English
·
Character Traits: Detail-Oriented,
Positive, Determined, Enthusiastic, Accountable, Values-Oriented
Character Traits: Detail-Oriented,
Positive, Determined, Enthusiastic, Accountable, Values-Oriented
How to Apply:
All candidates are encouraged to Apply Online be visiting the Web link
below.
below.
Deadline: 9th
September, 2016
September, 2016
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