Job Title: Programs and Administrative Assistant (PAA)
Organization: Better HAG
Uganda
Uganda
Duty Station: Kampala,
Uganda
Uganda
Reports to: Executive Director
About US:
Better HAG Uganda is a local non-profit organization mandated to
address SRHR, HIV / AIDS, MNCH and OVC.
address SRHR, HIV / AIDS, MNCH and OVC.
About Project:
Better HAG Uganda is going to work with Amplify Change to implement a
2-year “Powered Health Initiatives (SRH) and Rights” Project aims to improve
the Sexual and Reproductive Health & Rights (SRHR) situation of young
people through improving access & quality of SRHR education, improving
access & quality to SRH services & helping to create a more enabling
environment for SRHR. The project will be delivered by the “Coalition of rural
Youth and Women’s Rights – CYWR” – a Consortium of 4 CSOs under the Captaincy
of Better HAG Uganda. The other implementing partners include Treasure Woman
Foundation (TWF), Girl Help and Sorry Comes after Danger (SCAD).
2-year “Powered Health Initiatives (SRH) and Rights” Project aims to improve
the Sexual and Reproductive Health & Rights (SRHR) situation of young
people through improving access & quality of SRHR education, improving
access & quality to SRH services & helping to create a more enabling
environment for SRHR. The project will be delivered by the “Coalition of rural
Youth and Women’s Rights – CYWR” – a Consortium of 4 CSOs under the Captaincy
of Better HAG Uganda. The other implementing partners include Treasure Woman
Foundation (TWF), Girl Help and Sorry Comes after Danger (SCAD).
Job Summary: The Programs
and Administrative Assistant (PAA) will take responsibility of planning,
coordinating, monitoring & implementing of the “Powered Health Initiatives
(SRH) and Rights – Manafwa district” Project.
and Administrative Assistant (PAA) will take responsibility of planning,
coordinating, monitoring & implementing of the “Powered Health Initiatives
(SRH) and Rights – Manafwa district” Project.
Key Duties and
Responsibilities:
Responsibilities:
Project management, development, monitoring and evaluation:
·
Assist in developing sound project work plans
and activities consistent with the goals and objectives of the donors.
Assist in developing sound project work plans
and activities consistent with the goals and objectives of the donors.
·
Provide program support to Better HAG Uganda’s
district branches in order to strengthen capacity.
Provide program support to Better HAG Uganda’s
district branches in order to strengthen capacity.
·
Involve/include local CBOs in all aspects of
planning and implementation in order to promote and maintain sustainability.
Involve/include local CBOs in all aspects of
planning and implementation in order to promote and maintain sustainability.
·
Support the M&E Officer in submitting timely
technical monthly reports in provided format to the executive director for
review before being shared with the donors and other stake holders
Support the M&E Officer in submitting timely
technical monthly reports in provided format to the executive director for
review before being shared with the donors and other stake holders
·
Participate in all Better HAG Uganda’s resource
mobilization drives including but not limited to; proposal development,
lobbying in corporate institutions and ensuring profitable links and
partnerships with civil society organizations
Participate in all Better HAG Uganda’s resource
mobilization drives including but not limited to; proposal development,
lobbying in corporate institutions and ensuring profitable links and
partnerships with civil society organizations
·
Work closely with the M&E officer to ensure
that there are onsite project monitoring visits with stakeholders in addition
to organizing bi-annual stake holders’ meetings
Work closely with the M&E officer to ensure
that there are onsite project monitoring visits with stakeholders in addition
to organizing bi-annual stake holders’ meetings
·
Prepare activity reports
Prepare activity reports
Administration: The Programs and Administrative Assistant (PAA)
will also be responsible for providing administrative and clerical services in
order to ensure effective and efficient operations at Better HAG Uganda Head
Offices.
will also be responsible for providing administrative and clerical services in
order to ensure effective and efficient operations at Better HAG Uganda Head
Offices.
·
Provide administrative support to ensure that
Better HAG Uganda operations are maintained in an effective, up to date and
accurate manner
Provide administrative support to ensure that
Better HAG Uganda operations are maintained in an effective, up to date and
accurate manner
·
Type correspondence, reports and other documents
Type correspondence, reports and other documents
·
Maintain office files
Maintain office files
·
Open and distribute the mail
Open and distribute the mail
·
Take minutes at meetings
Take minutes at meetings
·
Distribute minutes
Distribute minutes
·
Coordinate repairs to office equipment
Coordinate repairs to office equipment
·
Provide support to Better HAG Uganda to ensure
that the organization is provided with the resources to make effective
decisions
Provide support to Better HAG Uganda to ensure
that the organization is provided with the resources to make effective
decisions
·
Maintain confidential records and files Maintain
records of decisions Arrange for payment of honorariums
Maintain confidential records and files Maintain
records of decisions Arrange for payment of honorariums
Research and assist with the preparation of motions, policies and
procedures
procedures
·
Prepare correspondence for Board members
Prepare correspondence for Board members
·
Prepare documents and reports on the computer
Schedule Board meetings
Prepare documents and reports on the computer
Schedule Board meetings
·
Prepare agendas for Board meeting
Prepare agendas for Board meeting
·
Prepare packages for Board meetings
Prepare packages for Board meetings
Provide receptionist services: Greet and assist visitors Answer
phones Direct calls and respond to inquiries
phones Direct calls and respond to inquiries
Accounts Assistant Role:
·
Support the Finance and Administration Manager
in processing and reconciling a wide variety of accounting documents such as
invoices, bills, employee reimbursements, cash receipts, supplier/contractor
statements, and journal vouchers; review and code financial information;
Support the Finance and Administration Manager
in processing and reconciling a wide variety of accounting documents such as
invoices, bills, employee reimbursements, cash receipts, supplier/contractor
statements, and journal vouchers; review and code financial information;
·
Prepare and process documents to disburse funds,
make deposits and prepare reports;
Prepare and process documents to disburse funds,
make deposits and prepare reports;
·
Compile and review information for accuracy; and
maintain records.
Compile and review information for accuracy; and
maintain records.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the Programs and
Administrative Assistant (PAA) job opportunity must hold a University degree in
a relevant discipline
The ideal candidate for the Programs and
Administrative Assistant (PAA) job opportunity must hold a University degree in
a relevant discipline
·
At least three years of progressive work
experience with a reputable Non-Governmental Organization.
At least three years of progressive work
experience with a reputable Non-Governmental Organization.
·
Significant experience in secretarial services,
project cycle management, monitoring and evaluation and health related
advocacy.
Significant experience in secretarial services,
project cycle management, monitoring and evaluation and health related
advocacy.
·
Previous exposure and interest in working with
young people in the area of SRHR/HIV/AIDS.
Previous exposure and interest in working with
young people in the area of SRHR/HIV/AIDS.
·
Good report writing skills
Good report writing skills
·
Good team player
Good team player
·
Good networking and communication skills (oral
and written).
Good networking and communication skills (oral
and written).
·
He/she should be dynamic, self driven, exhibit
high initiative and work under minimum supervision has computer software skills
(standard applications in MS office).
He/she should be dynamic, self driven, exhibit
high initiative and work under minimum supervision has computer software skills
(standard applications in MS office).
·
Age: Between 26 and 35 years
Age: Between 26 and 35 years
NB: Qualified females are
particularly encouraged to apply.
particularly encouraged to apply.
How to Apply:
All suitably qualified and interested candidates are encouraged to send
an application letter with current detailed CV indicating three references, two
of whom should have been direct supervisors. Please address queries and
applications to the Executive Director, Better HAG Uganda and send by email to:
[email protected]. (Please copy [email protected]
and in your correspondence) or hand deliver sealed applications to either;
an application letter with current detailed CV indicating three references, two
of whom should have been direct supervisors. Please address queries and
applications to the Executive Director, Better HAG Uganda and send by email to:
[email protected]. (Please copy [email protected]
and in your correspondence) or hand deliver sealed applications to either;
Head Office:
Plot 147, Kisingiri road, Off Sir Albert Cook Road, Mengo Town, Kampala
OR
Manafwa Office:
St. Lawrence House, Bupoto road
Opposite Magale Sports Ground
Magale Town Council
Deadline: 9th
September, 2016.
September, 2016.
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