Procurement Officer Jobs – Bridge International Academies

Job Title:          Procurement Officer
Organization: Bridge
International Academies
Duty Station: Kampala,
Uganda
About US:
Bridge International Academies is the world’s largest and
fastest-growing chain of primary and pre-primary schools with more than 400
academies and 120,000 pupils in Kenya and Uganda. Bridge International
Academies is an education innovation organization that designs technology-enabled,
national-syllabus aligned primary and nursery school content to empower
communities to give children a high-quality education. Bridge directly operates
over 460 schools across Uganda, Kenya, Nigeria and India and acts as a
government school operator for approximately 25 public primary and nursery
schools in Liberia. In Uganda specifically we currently operate 63 schools
across all regions of the country. Bridge works with parents, teachers and
communities to provide the technology, training and resources to provide
under-served communities with the support they need to deliver an education to
their children that engages their hearts and minds, and ensures that they will
complete primary school literate and numerate and able to take on the world.
Job Summary: The Procurement
Officer will be required to work long hours, to challenge conventional market
pricing mechanisms, continuously research the market and find better ways to
achieve the least cost delivered prices within tight timelines. A non-conventional
thinker, you will challenge every existing condition with a view to getting the
best deal from the market. You will be flexible, adaptable and willing to move
at the shortest notice. Never one to accept the status quo, you will get the
job done no matter what.
Key Duties and Responsibilities:
 
·        
Requirements Generation: Work closely
with user departments to determine their procurement needs. Conduct market
research data to identify potential vendors. Review all Purchase Requisitions
for completeness and accuracy and assist with corrections as needed.
·        
Solicitation: Creation of
solicitation documents (RFQ/RFP). Development of all evaluation criteria.
Identify appropriate vendors for solicitation. Compile vendor questions, liaise
with end users for all answers and communicate back to vendors. Manage item
sampling and site surveys when required. Receive and track all vendor response.
·        
Evaluation and Award Decisions: Keenly
review and track all vendor responses and provide master summary. Conduct
comprehensive financial analysis of all proposals. Manage technical analysis
with end user, highlighting strengths, weaknesses and deficiencies. Utilize
evaluation results to create competitive range of best proposals. Communicate
notices to unsuccessful bidders. Engage vendors in  negotiations in order to identify and achieve
significant cost savings for BIA.
·        
Award of Contract: All approved
award decision information to be transferred into resulting contract and/or
Navision LPO. Work with the legal team to develop appropriate legal documentation.
Confirm all quantities, item descriptions, prices, delivery timelines and
payment terms are included correctly on award document. Facilitate distribution
of award to vendor.
·        
Post Award Contract Administration:
Coordination of inspection/acceptance process between procurement, end user and
vendor. Ensure accurate and timely delivery of products and services. Manage
all post-award vendor issues. Maintain comprehensive documentation of ALL
phases of each procurement action. Audit finalized procurement files for
completeness and accuracy. Execute LPO/contract modifications as needed
·        
Electronic Systems (Navision/Sharepoint):
Utilization of appropriate NAVISION reporting tools. Generate NAVISION reports
and analyse results, highlighting spending trends, vendor trends.



Qualifications, Skills and
Experience: 
·        
The ideal candidate for the Bridge International
Academies Procurement Officer job placement should hold a relevant University
Degree.
·        
Possession of a post graduate qualification in
Purchasing and Supply Management
·        
At least three to five years working in a
procurement role in a busy working environment. In some cases, experience may
be substituted for academic or professional certifications.
·        
Excellent written and oral communication skills
·        
Ability to communicate complex ideas concisely
·        
Keen attention to details
·        
Good presentation skills
·        
Good problem solving skills
·        
Good planning and organizational skills
How to Apply:
All suitably qualified candidates who wish to apply for this vacancy
are encouraged to send their updated CVs to grace.bridgeinternational@gmail.com
with the subject line “Government Relations Manager.”
Deadline: 5th
September, 2016
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