Operations Manager USAID MAPD Project Jobs – Malaria Consortium

Job Title:   Operations Manager
Organization: Malaria
Project Name: USAID/PMI
Malaria Action Program for Districts (MAPD) Project
Duty Station: Kampala,
Reports to: Finance &
Administration Director
Salary: USD 20,160 gross per
About Malaria Consortium:
Malaria Consortium is the world’s leading not-for-profit organisation
dedicated to the comprehensive control of malaria and other communicable
diseases in Africa and Southeast Asia. Malaria Consortium works with
communities, government and non-government agencies, academic institutions, and
local and international organisations, to ensure good evidence supports
delivery of effective services, providing technical support for monitoring and
evaluation of programmes and activities for evidence-based decision-making and
strategic planning. Malaria Consortium works to improve not only the health of
the individual, but also the capacity of national health systems, which helps
relieve poverty and support improved economic prosperity.
About USAID MAPD Project:
The Malaria Action Program for Districts (MAPD) project is a 5-year
USAID/PMI funded project. The project aims to prevent and control Malaria
illnesses and deaths in order to minimise the social economic effects of the
disease among the overall population of Uganda especially in children under 5
years of age. The project will be implemented starting in August 2016, and will
cover 43 districts with a total population of more than 13 million. The Malaria
Action Program for Districts project offers a partnership uniquely positioned
to deliver this implementation rollout. Partners include Johns Hopkins Program
for International Education in Gynecology and Obstetrics (JHPIEGO), Banyan
Global, Deloitte &Touché Uganda, Infectious Diseases Institute (IDI) and
Communication for Development Foundation-Uganda (CDFU).
Job Summary: The Operations
will ensure departments and actors work together to achieve a more efficiently
run organisation and better implementation of projects through ensuring operations
efficiency. The Operations Manager is in charge of all logistics,
administration, and project operations support of the MAPD Project.
Key Duties and
Logistics and Security:
Oversee all procurement and supply activities to
ensure that the right goods are provided at the right time.
Ensure good value for money in all procurement
of goods and services
Ensure compliance with the organisation’s
procedures and policies and those of donors regarding procurement and marking
of assets
Oversee the tendering and evaluation of bidding
Ensure good inventory is kept of all procured
Work closely with finance to ensure all the
vendors are paid in time
Oversee the organisation’s security procedures
and the management of security of staff and assets
Ensure effective and efficient fleet management
including cost control, good driving, functioning of vehicle booking and
scheduling system
Review fuel analysis and vehicle repair costs to
ensure good financial control
Oversee the monitoring and reporting on Uganda
security conditions and that security/safety procedures are adhered to by
national and international staff
Ensure that security phone tree, communication
and emergency contact/number lists are maintained.
Oversee all project and staff travel activities
including national and international transportation, visas and hotels.
Ensure that all MAPD Project offices are well
run and professional in appearance.
Provide an effective and efficient IT service to
the organisation ensuring that staff computers, intranet and IT functions of
the organization are functioning well and that problems are resolved
efficiently and effectively.
The incumbent will control administrative and IT
risks to the organisation including viruses and critical system failure.
Ensure that the MAPD office has an effective and
professional front desk.
Ensure that finance transactions are processed
in an accurate and timely manner.
Programme Operations Support: (70%)
Actively participate in the development,
submission of bids and proposals.
Provide project administrative and management
expertise in the design, implementation, and monitoring of MAPD’s project
Play an active role as a team member on all
MAPD’s projects and coordinate project team efforts by putting in place regular
communication mechanisms.
Develop and administer required project
agreements and contracts.
Develop and manage project work plans budgets as
Ensure projects compliance with donor and
organization requirements.
Develop innovative and needs based project
management systems and tools to ensure smooth project operations.
Coordinate operations of MAPD Project field
Be responsible for the rental agreements and
insurance for all MAPD Project’s properties.
Track reporting timelines and work with
technical team to ensure adherence to contractual reporting schedules.
Ensure that finance transactions related to
programmes are processed in an accurate and timely manner.
Qualifications, Skills and
The applicant for the Malaria Consortium USAID
MAPD Operations Manager job vacancy should hold a bachelor’s degree in stores/logistics management or purchasing and
supplies and or business administration
of an MBA or CIPS will be an added advantage
minimum of five years of experience in a similar position with two years in
senior management position
Previous experience in the corporate/private sector will be an added advantage
experience with donor funded procedures is desirable
international experience would be a plus
Be a self
-starter who is able to work on own initiative with limited supervision
literacy i.e. knowledge and experience using MS-Office packages
in English, excellent communication skills, both written and verbal;
in approach to tasks and working hours
management and supervisory skills
ability to lead supervise and manage teams
of INGOs Logistics and Procurement issues
Core Competencies:
Delivering Results: Inspires wider teams to achieve outstanding
results and to manage risks
improves effectiveness and performance of other senior staff to increase
ability to meet objectives, acquiring new skills when appropriate
mitigating risks amongst the teams/groups they work with/ manage.
the quality of all internal/external work of own and others
Analysis and use of
Works confidently with complex data to support work
complex written information
confidently with data before making decisions: for example; interpreting
trends, issues and risks
with the validity, relevance and limitations of different sources of evidence
Interpersonal and
Communicates complex technical and/or
sensitive/high risk information effectively
complex operational, technical and strategic issues clearly and credibly with
widely varied  audiences
varied communication to promote dialogue and shared understanding and
consensus across a variety of audiences
internal and external audiences on specific issues
the internal and external environment for key information and messages to
support communications strategies
Collaboration and partnering:
Develops external networks to increase internal
develops partnerships with relevant organisations, think tanks and individuals
initiative to establish a network or partnership where one does not exist
any external learning is effectively brought in-house
Leading and motivating people:  Champions ownership of corporate decisions
their team to develop continually their individual potential, create a learning
complete commitment to the achievement of the business goals, motivating
others to deliver
develops and promotes talent across teams whether or not in their own
functional area
Flexibility/ adaptability: Clarifies
priorities and ensures learning from experience
priorities when leading change
and shows others the benefits of strategic change.
colleagues/ team members to practice stress management through prioritization
of workloads and modelling of appropriate self-management and care
time to learn from experience and feedback, and apply the lessons to a new
Living the Values: Acts as a role model in promoting Malaria
Consortium’s values
and takes ownership of corporate decisions, values and standards and
ensures team members implement them in a positive manner
as role model internally and externally in promoting Malaria Consortium’s
accountable for ensuring that cultural awareness is demonstrated across the
area (s) they manage
Strategic planning and thinking and sector awareness: Takes a
helicopter view and anticipates the
an ability to step back from operational issues and see things holistically
(helicopter vision)
how actions will impact other teams and negotiating to reach mutually
acceptable solutions
how complex strategic issues can be broken down into simple discrete steps
How to Apply:
All interested applicants are encouraged to apply online at the web
link below.
Deadline: 16th
September 2016 by 2:30 pm
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